General Government Committee

That the Rules of Procedure be suspended to extend the delegation for an additional 2 minutes.

That the Delegation of James Meloche, CEO, and Melissa Rudan, Lead, Community Capital Development, Regarding Community Care Durham's 2021 Accomplishments, be received with thanks.

That the delegation of Veronica Breen, Clarington Youth Centres, John Howard Society of Durham, regarding the Clarington Youth Centres (CYCs) 2021 Accomplishments, be received with thanks.

That Report PWD-007-22 and any related communication items, be received; That Council receive the LEAF Backyard Tree Planting Program Interim Report - Dec 2020 (Attachment 1) for information; That Council approve a new backyard tree planting pilot program at the Municipality of Clarington; That a sole source contract for the delivery of the Backyard Tree Planting Program be awarded to Local Enhanced Appreciation of Forests (LEAF) for 2022, in the amount of $15,000; That the 2022 cost, in the amount of $15,000, be funded from the existing approved 2022 Public Works Department tree planting budget; That Council direct staff to enter into a one-year program agreement with the Region of Durham, LEAF and participating Local Area Municipalities to deliver the backyard tree planting program in 2022, with terms and conditions satisfactory to the Chief Administrative Officer, Director of Public Works; Director of Financial Services and the Director of Legislative Services; That Council direct staff to review the performance of the LEAF Backyard Tree Planting program in 2022 prior to the 2023 budget cycle to consider whether the program should be continued in 2023; and That all interested parties listed in Report PWD-007-22 and any delegations be advised of Council’s decision. Yes (5) Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Jones, and Councillor Zwart No (1) Councillor Neal Absent (1) Councillor Traill

That the Rules of Procedure be suspended to allow Members of Committee to speak to the foregoing Resolution #GG-144-22 for a second time.

That the Committee recess for 10 minutes.

That the following Board of Directors of the Orono Business Improvement Area be appointed for a term ending December 31, 2022 or until a successor is appointed, in accordance with the Appointments to Boards and Committees Policy: · Gavin Crabb · Karen Lowery · Frank Maitland · Heather Maitland

That Correspondence Item 7.2 from Karen Bella, Gather/Family Gathering Ltd, regarding a request for a Business Parking Permit, be

That Report PWD-006-22 and any related communication items, be received; That Public Works staff be directed to ensure that all necessary improvements are completed at the Parking Lot for Tooley’s Mill Park over the next few weeks; and That all interested parties listed in Report PWD-006-22 and any delegations be advised of Council’s decision.

That the foregoing Resolution #GG-149-22 be amended by adding the following after paragraph two: "That parking signage be installed, that indicates parking for Tooley’s Mill Park is also available at the top of the hill."

That Report PWD-006-22 and any related communication items, be received; That Public Works staff be directed to ensure that all necessary improvements are completed at the Parking Lot for Tooley’s Mill Park over the next few weeks; That parking signage be installed, that indicates parking for Tooley’s Mill Park is also available at the top of the hill; and That all interested parties listed in Report PWD-006-22 and any delegations be advised of Council’s decision.

That Report PWD-008-22 and any related communication items, be received; That the Traffic Improvement Options be approved as follows: That the NO HEAVY TRUCKS prohibition currently in effect along Concession Road 6 and Concession Road 7 be maintained until at least after the Spring seasonal weight restrictions have been lifted and the site development grading in Oshawa has been completed. Truck movements will be monitored by staff and consideration will be given towards making this regulation permanent; That staff investigate a cost for the installation of the red flashing beacons on the all-way stop signs at Concession Road 6 and Solina Road. If deemed beneficial and supported by the Community these expenses will be included in the 2023 Public Works budget submission; That staff consult with the community on the installation of a paved shoulder for walking purposes on the east side of Solina Road south of Concession Road 6. If supported by the residents the estimated cost will be included in the 2023 Public works budget submission; That staff schedule the installation of the Municipality’s seasonal rubber speed cushions on Concession Road 6 later this Spring. In combination with the installation of the speed cushions that speed study data and community consultation be undertaken; That following Council’s approval of a Traffic Calming Guide for the Municipality that staff be directed to form a working group with a representative number of interested residents from Solina. In

That the foregoing Resolution #GG-152-22 be amended by replacing Option 2 with the following: “That staff proceed with the installation of the red flashing beacons on the all-way stop signs at Concession Road 6 and Solina Road to be funded at the discretion of the Director of Financial Services/Treasurer.”

That the Rules of Procedure be suspended to allow Members of Committee to speak to the foregoing Resolution #GG-153-22 for a second time.

That the foregoing Resolution #GG-152-22 be amended by changing Option 1 so that the heavy truck prohibition be permanent. Yes (2) Councillor Jones, and Councillor Neal No (4) Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor Zwart Absent (1) Councillor Traill

That the Rules of Procedure be suspended to extend the meeting for an additional 5 minutes to 12:06 p.m.

That Report PWD-009-22 and any related communication items, be received; That funding for the Municipality’s share of joint project costs for the reconstruction / urbanization of Baseline Road from Courtice Road to Trulls Road in the amount of $3,344,172.19 (which includes $540,977.22 for secondary costs such as contract administration, inspection, material testing, contingencies, net HST and $317,109.33 for design, utility relocations, and permits) be approved and be drawn from the following Public Works Department Capital Accounts: Baseline Road Reconstruction (Trulls Road to Courtice Road) Account Amount 110-32-330-84341-7401 $2,500,000.00 Additional Funding Required Account Amount Municipal Capital Works Program Reserve Fund $48,371.07 Roads and Related Development Charges Reserve Fund $795,801.12 Total Funding $3,344,172.19 That all interested parties listed in Report PWD-009-22 and any delegations be advised of Council’s decision.

That Report PWD-009-22 - Region of Durham Contract D2021-43 – Courtice Trunk Sanitary Sewer & Baseline Road Reconstruction / Urbanization – Courtice Road to Trulls Road, be

That Item 8.1.4, Memo-013-22, Review of Traffic Control Signals at Liberty Street and Baseline Road, be received for information.

That Report CSD-006-22 and any related communication items, be received; That the Inclusive Spaces – Anti-Racism Policy Attachment 1 to Report CSD-006-22, be approved; That staff be directed to develop a Standard Operating Procedure to support this new Policy, to be approved by the CAO; That the Municipality of Clarington requests to join the Coalition of Inclusive Municipalities and endorses the Coalition of Inclusive Municipalities’ 10 Common Commitments; That the Mayor be authorized to sign the Declaration as Attachment 2 to Report CSD-006-22; That staff be directed to take any additional measures necessary to join the Coalition of Inclusive Municipalities, including the development of a plan of action; and That all interested parties listed in Report CSD-006-22 and any delegations be advised of Council’s decision.

That the Joint Committee meetings be eliminated; and That the Committee meetings be on the Tuesday, when the Monday is a holiday.

That Report LGS-004-22, and any related communication items, be received; and That the Meeting Schedule for 2023-2026, Attachment 1 to Report LGS-004-22, be approved. Yes (4) Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor Zwart No (2) Councillor Jones, and Councillor Neal Absent (1) Councillor Traill

That Report LGS-005-22, and any related communication items, be received for information.

That Report LGS-006-22 and any related communication items, be received; That the practice of rotating the Chair be continued, and the Chair move to the main desk when in Council Chambers and the Chair may be virtual; and That Staff be directed to provide an amendment to the Procedural By-law, as appropriate, based on the above direction.

That Report LGS-007-22 and any related communication items, be received; That the Committee consider the applications for appointments to the Clarington Municipal Election Compliance Audit Committee in accordance with the Appointment to Boards and Committees Policy; That three members and one alternate member be appointed to the Clarington Municipal Election Compliance Audit Committee in accordance with Section 88.37(1) of the Municipal Elections Act, 1996 , for a term beginning September 30, 2022, and ending September 30, 2026; and That all interested parties listed in Report LGS-007-22 and any delegations be advised of Council’s decision.

That Report LGS-009-22 and any related communication items, be received; That the By-law attached to Report LGS-009-22, as Attachment 1 to Report LGS-009-22, amending the Fee By-law 2010-142 to primarily reinstate service fees and to waive the Commissioner of Oaths fees for name changes (as well as make some housekeeping changes), be approved with an effective date of June 1, 2022; and That all interested parties listed in Report LGS-009-22 and any delegations be advised of Council’s decision.

That Item 8.3.6, New Business - Enforcement By-law, be

Whereas the population growth in Clarington has exceeded the growth in other municipalities served by the Kawartha Pine Ridge District School Board, And whereas the disparity in population growth has resulted in an unbalanced geographic representation of trustees across the Kawartha Pine Ridge District School Board; And whereas school boards are responsible for trustee determination based on O Reg 412/00; Now, therefore, be it resolved, that should the Kawartha Pine Ridge District School Board not allow for greater representation for the Municipality of Clarington in their 2022 Determination and Distribution Report that Staff be directed to appeal the decisions based on that report to the Ontario Land Tribunal; and That the required administration appeal fees come from the 2022 Operating Budget.

That Report FSD-014-22 and any related communication items, be received; That Corsa Construction Limited with an estimated annual bid of $96,300 (Net HST Rebate) being the lowest bidder meeting all terms, conditions and specifications of CL2022-8 be awarded the contract for an initial two-year term for Miscellaneous Catch Basin and Maintenance Hole Repairs, as required by the Public Works Department; That pending satisfactory performance, the Purchasing Manager, in consultation with the Director of Public Works be given the authority to extend the contract for this service for up to three additional one-year terms; That the funds required for the first-year term in the estimated amount of $96,300 (Net HST Rebate) be funded from the Municipality’s respective operating accounts. The funds required for the second-year term in the estimated amount of $96,300 (Net HST Rebate) will be included in future budget accounts; and That all interested parties listed in Report FSD-014-22 and any delegations be advised of Council’s decision.

That Report FSD-015-22 be received for information.

That Report FSD-016-22 be received for information.

That Item 8.4.4, Memo-014-22, 2021 Region of Durham Council Remuneration Report, be received for information.

That Staff be directed to complete the future connection for the Farewell Creek trail near Darlington Blvd. in 2022. Yes (3) Councillor Anderson, Councillor Jones, and Councillor Neal No (3) Mayor Foster, Councillor Hooper, and Councillor Zwart Absent (1) Councillor Traill

That the meeting adjourn at 2:49 p.m.

That the foregoing Resolution #GG-152-22 be amended by changing Option 1 so that the heavy truck prohibition be permanent. March 21, 2022 General Government Committee Meeting Yes (2): Councillor Jones, and Councillor Neal No (4): Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor Zwart Absent (1): Councillor Traill

That Report PWD-008-22 and any related communication items, be received; That the Traffic Improvement Options be approved as follows: 1. That the NO HEAVY TRUCKS prohibition currently in effect along Concession Road 6 and Concession Road 7 be maintained until at least after the Spring seasonal weight restrictions have been lifted and the site development grading in Oshawa has been completed. Truck movements will be monitored by staff and consideration will be given towards making this regulation permanent; 2. That staff proceed with the installation of the red flashing beacons on the all- way stop signs at Concession Road 6 and Solina Road to be funded at the discretion of the Director of Financial Services/Treasurer; 3. That staff consult with the community on the installation of a paved shoulder for walking purposes on the east side of Solina Road south of Concession Road 6. If supported by the residents the estimated cost will be included in the 2023 Public works budget submission; 4. That staff schedule the installation of the Municipality’s seasonal rubber speed cushions on Concession Road 6 later this Spring. In combination with the installation of the speed cushions that speed study data and community consultation be undertaken; 5. That following Council’s approval of a Traffic Calming Guide for the Municipality that staff be directed to form a working group with a representative number of interested residents from Solina. In consultation with Public Works staff, the M

That Report FSD-015-22 be received for information. March 21, 2022 General Government Committee Meeting