General Government Committee

That the Rules of Procedure be suspended to add Ian Soutter as a delegation to the Agenda.

That the Agenda for the General Government Committee meeting of March 8, 2021, be adopted with the following additions: Delegation of Ian Soutter, Regarding Report PWD-017-21 Farewell Creek Trail Phase 2B Status Update New Business Item regarding Downtown Bowmanville Parking

That the minutes of the regular meeting of the General Government Committee meeting held on February 16, 2021, be adopted.

That the delegation of Bob Clark, Clark Consulting, be

That the delegation of Stacey Jibb, Manager, Agriculture & Rural Economic Development, Region of Durham be

That the Agenda be altered to consider Item 15.1, Report LGS-012-21, at this time.

That Report LGS-012-21 Regulation of On-farm Special Events, be

That the foregoing Resolution #GG-221-21 be amended by adding the following at the end: "and report back on what amendments should be made to "as of right" zoning for agricultural uses and other permitted uses that are compatible on prime agricultural areas". Yes (4) Councillor Anderson, Councillor Hooper, Councillor Jones, and Councillor Neal No (2) Mayor Foster, and Councillor Zwart Absent (1) Councillor Traill

That Report LGS-012-21 be received for information; and That all interested parties listed in Report LGS-012-21 and any delegations be advised of Council's decision.

That the delegation of Ian Soutter be

That the Committee recess for 10 minutes.

That the Agenda be altered to consider Report PWD-017-21 Farewell Creek Trail Phase 2B Status Update, at this time.

That Communication Items 9.1-9.4, be approved as printed.

That the Memo from Stephen Brake, Director of Public Works, Regarding Bowmanville Boat Launch Restoration be received; That Staff be directed to restore the existing boat launch to a reasonable standard; and That the funds be drawn from the Parks/Maintenance Reserve Fund (Bowmanville Boat Launch) to a maximum of $200,000.

That the presentation of Kevin Yaraskavitch, Account Manager and Natasha Dawood, Regional Manager, MPAC regarding MPAC's 2020 Municipal Partnership Report, be received with thanks.

That Items 12.1 and 12.2, be approved as printed.

That Report ESD-001-21 be received for information.

That Report LGS-013-21 be received; That three additional members be appointed to the Active Transportation and Safe Roads Advisory Committee; That the Committee consider the applications for appointment to the Clarington Active Transportation and Safe Roads Advisory Committee (ATSRAC), and that the vote be conducted to appoint the citizen representatives, in accordance with the Appointment to Boards and Committees Policy; That the resignation of Marina Ross be received with thanks and that Ms. Ross be thanked for her efforts; That the Clerk’s Division be authorized to continue to advertise for the remaining vacancy on the Clarington Heritage Committee; and That all interested parties listed in Report LGS-013-21 and any delegations be advised of Council’s decision.

That Report FSD-010-21 be received for information.

That Report FSD-011-21 be received for information.

That Report FSD-012-21 be received; That the Purchasing Manager in consultation with the Director of Public Works be given the authority to extend contract CL2018-25 High Float Resurfacing for an optional one-year term; That Miller Paving Limited be awarded the optional one-year extension to their contract CL2018-25 for High Float Resurfacing for an approximate value of $3,942,300 (Net HST Rebate); That pending satisfactory performance, the Purchasing Manager in consultation with the Director of Public Works be given the authority to extend the contract for a second optional one-year term; That the estimated funds required for the first optional one-year term in the amount of $3,942,300 (Net HST Rebate) be funded by the Municipality as provided. The estimated funds required for the second optional one-year term will be included in future budget accounts. The funding required for the first optional one-year term will be funded from the following accounts: Description Account Number Amount Rural Roads Resurfacing (2020) 110-36-330-83680-7401 $42,300 Rural Roads Resurfacing (2021) 110-36-330-83680-7401 $3,900,000 That all interested parties listed in Report FSD-012-21 and any delegations be advised of Council’s decision.

That Report FSD-013-21 be received; That Ratcliff Excavating & Grading Inc. with a total bid amount of $ 1,150,694.96 (net HST Rebate) being the lowest compliant bidder meeting all terms, conditions and specifications of Tender CL2021-2 and subject to a satisfactory reference check be awarded the contract for the work required to complete the Farewell Creek Trail Phase 2A project; That the total funds required for this project in the amount of $1,360,100.00 (net HST rebate), which includes the construction cost of $ 1,150,694.96 (net HST rebate) and other costs such as material testing, utility daylighting, inspection and contract administration, permits fees and contingencies in the amount of $209,405.04 (net HST rebate) is within the approved project budget and will be funded by as follows: Description Account Number Amount Farewell Creek Trail Phase 2 110-32-325-83288-7401 $1,261,800 Various Erosion Protection Works 110-36-340-83437-7401 98,300 That all interested parties listed in Report FSD-013-21 and any delegations be advised of Council’s decision.

That the meeting adjourn at 2:02 p.m.

That Report PWD-017-21 Farewell Creek Traill Phase 2B Status Update, be

That the Rules of Procedure be suspended to allow Members of Committee to speak to the foregoing Resolution #GG-227-21 for a second time.

That Report LGS-013-21 be received; That three additional members be appointed to the Active Transportation and Safe Roads Advisory Committee; General Government Committee Minutes March 8, 2021 That the Committee consider the applications for appointment to the Clarington Active Transportation and Safe Roads Advisory Committee (ATSRAC), and that the vote be conducted to appoint the citizen representatives, in accordance with the Appointment to Boards and Committees Policy; That the resignation of Marina Ross be received with thanks and that Ms. Ross be thanked for her efforts; That the Clerk’s Division be authorized to continue to advertise for the remaining vacancy on the Clarington Heritage Committee; and That all interested parties listed in Report LGS-013-21 and any delegations be advised of Council’s decision.

That Report FSD-013-21 be received; General Government Committee Minutes March 8, 2021 That Ratcliff Excavating & Grading Inc. with a total bid amount of $ 1,150,694.96 (net HST Rebate) being the lowest compliant bidder meeting all terms, conditions and specifications of Tender CL2021-2 and subject to a satisfactory reference check be awarded the contract for the work required to complete the Farewell Creek Trail Phase 2A project; That the total funds required for this project in the amount of $1,360,100.00 (net HST rebate), which includes the construction cost of $ 1,150,694.96 (net HST rebate) and other costs such as material testing, utility daylighting, inspection and contract administration, permits fees and contingencies in the amount of $209,405.04 (net HST rebate) is within the approved project budget and will be funded by as follows: Description Account Number Amount Farewell Creek Trail Phase 2 110-32-325-83288- $1,261,800 7401 Various Erosion Protection 110-36-340-83437- 98,300 Works 7401 That all interested parties listed in Report FSD-013-21 and any delegations be advised of Council’s decision.