Special General Government Committee

That Report FSD-009-22 be received for information.

That Report FSD-008-22 and any related communication items, be received; That Council approves the 2022 Operating and Capital Budgets, including “external agencies” as outlined in the 2022 Draft Budget Book, at an estimated tax levy impact of 1.942 per cent, exclusive of tax policy impacts, as directed in FSD-008-22. That the 2022 Draft Budget Book be amended to reflect the required tax levy request from the Historic Downtown Bowmanville Business Improvement Area, and that Council approves the 2022 Budget for the Bowmanville BIA outlined in Report FSD-007-22; That Staff request the 2022 budgets for the Orono BIA and the Newcastle BIA for approval at a subsequent meeting prior to the striking of the tax rates; That the reserve and reserve fund contributions and any new reserve/reserve funds be approved as shown in the 2022 Draft Budget Book; That the Draft Operating By-law be amended to increase Wages Temp FT ($25,000) and Wages Temp PT ($50,000) in the Municipal Elections sub-department (100-19-193) with a corresponding increase in the transfer from the Municipal Elections Reserve; That the financing of capital projects, as outlined in the 2022 Draft Budget Book, be approved; That $6,402,000 be added to the 2022 Capital Budget for Newcastle and Orono arena improvements with funding from a proposed debenture, per Resolution #GG‑012-22 That any cash flow shortfall in the Development Charges Reserve Funds be interim financed by the Municipal Capital Works Reserve Fund and Genera

That Resolution #GG-035-22 be divided, such that Paragraph 3 and Paragraph 4 be considered separately.

That the new staff positions be considered as "Additional Items for Council Consideration", formerly the "B List".

That the 2022 Budget be amended to increase Supplemental Taxation to $1,000,000; hat the Communications Division budget of the Office of the CAO (sub-department 170) be adjusted to remove $15,000 in revenue and reduce postage expense by $900; That the Municipal Election Revenue be adjusted from $4,000 to ($4,000), and the corresponding adjustment of $8,000 be made in the transfer from the Municipal Elections Reserve; That the proposed net staffing impact in Legislative Services be reduced by $35,100 and funded by the Municipal Election Reserve, the funding from the reserve to be adjusted accordingly; and That the Community Development (sub-department 427) Salaries, Wages and Benefits be decreased by $50,834 to reflect a reduced need in Inclusion Services part time wages.

That the $4,500 increase for Materials and Supplies - Ward Council, be deleted.

That the $1,500 increase for Materials and Supplies - Ward Council (Ward 3), be deleted.

That increase for Contracted Services for the printing of the Council Quarterly Update, be a one-time only expense and that this be required to be approved by Council for 2023 and beyond. Yes (5) Mayor Foster, Councillor Anderson, Councillor Jones, Councillor Neal, and Councillor Traill No (2) Councillor Hooper, and Councillor Zwart

That the Committee recess for 10 minutes.

That the staffing requests for the Legislative Services Department, be included in the 2022 Budget. Motion Divided Resolution # GG-044-22 Moved by Councillor Neal Seconded by Councillor Jones That the Human Resources Associate position, be divided out to be considered separately.

That the two Part-Time Municipal Law Enforcement positions and the Temporary Clerk II position, be included in the 2022 Budget.

That the Human Resources Associate Position, be included in the 2022 Budget.

That the Committee recess for 5 minutes to address technical issues.

That the proposed staffing positions for the Financial Services Department, be included in the 2022 Budget. Motion Divided Resolution # GG-049-22 Moved by Councillor Neal Seconded by Councillor Jones That the proposed staffing positions for the Financial Services Department be divided to be considered separately. .

That the management vacancy (Supervisor, Client Application/Service) be converted into a Solutions Analyst Position and a Support Technician Position.

That the Financial Analyst Position - Asset Management, be included in the 2022 Budget.

That the foregoing Resolution #GG-051-22 be amended by adding the following: "That the position of the Financial Analyst position for Asset Management – be time limited to as long as OCIF funds it (or another Provincial or Federal funding source) at which time, an extension would require Council approval."

That the proposed Solutions Analyst in IT ($89,000) position and a proposed additional Buyer position ($75,800) be included in the 2022 Budget. Yes (3) Mayor Foster, Councillor Hooper, and Councillor Zwart No (4) Councillor Anderson, Councillor Jones, Councillor Neal, and Councillor Traill

That the Financial Services capital projects, as outlined in the 2022 Draft Budget Book, be approved. .

That the Director of Financial Services/Treasurer be authorized to transfer $2,000,000 from the Tax Rate Stabilization Reserve Fund to be transferred to reserve funds to be determined by the Director for the purposes of capital asset replacement. Yes (6) Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Jones, Councillor Neal, and Councillor Zwart No (1) Councillor Traill

That the foregoing Resolution #GG-055-22 be amended by adding the following at the end: "or non-development charge capital acquisition."

That the Committee recess for 5 minutes.

That the 2022 Budget be amended to include user fee revenue for Financial Services in the amount of $200,000; and That Staff be directed to bring the appropriate by-law to Council to reinstate the user fees for “New Ownership Changes” ($30), “Arrears Notices” ($30), and “Statements” ($10). Yes (4) Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor Zwart No (3) Councillor Jones, Councillor Neal, and Councillor Traill

That the foregoing Resolution #GG-058-22 be

That the 2022 Capital Budget be amended to include $1,484,000 for Cobbledick Rd railway crossing improvements including the $750,000 previously identified from the Tax Rate Stabilization Reserve Fund and $734,000 to be funded from the Road Reserve Fund, if the funding request to Transport Canada is not approved. Yes (4) Councillor Anderson, Councillor Jones, Councillor Neal, and Councillor Traill No (3) Mayor Foster, Councillor Hooper, and Councillor Zwart

That the Rules of Procedure be suspended to allow Members of Committee to speak to the foregoing Resolution #GG-060-22 for a second time.

That the amount estimated to improve the Courtice Shores Road tunnel to twin the lanes and create a bike/pedestrian tunnel be added to the debenture as part of the 2022 budget; That this work proceed as soon as practicable; and That staff report at the February 14, 2022, Council Meeting on the estimated amount for this work. Yes (6) Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Jones, Councillor Neal, and Councillor Traill No (1) Councillor Zwart

That the Rules of Procedure be suspended to allow Members of Committee to speak to the foregoing Resolution #GG-062-22 for a second time.

That the budget for Materials and Supplies for Street Lighting (Hydro) be reduced by $50,000; and That the budget for Contracted Services for Street Lighting be reduced by $50,000.

That an additional $300,000 for Snow Clearing Equipment, to be financed through the Tax Levy, be added to the 2022 Budget. Yes (5) Councillor Anderson, Councillor Hooper, Councillor Jones, Councillor Neal, and Councillor Traill No (2) Mayor Foster, and Councillor Zwart

That the Utility Locates Technician position be included in the 2022 Budget.

That GIS and Asset Management Technologist position be included in the 2022 Budget.

That staff be directed to recruit the Public Works summer students.

That $150,000 be directed from the Rate Stabilization Fund and used towards the construction of two tennis courts at the South Courtice Arena. That the Stuart Park refurbishment plan be amended to convert the existing tennis courts to pickleball courts and that any surplus be directed to the cost of the new tennis courts at the South Courtice Arena.

That the foregoing Resolution #GG-070-22 be

That the Park, Material & Supplies, one-time cost of $98,400, for separating concrete and steel at Depot 42, be deleted.

That the Road Maintenance Ditch Shoulder Maintenance Misc. Operating Supplies, be reduced by $25,000 to a total of $25,000. Yes (3) Councillor Jones, Councillor Neal, and Councillor Traill No (4) Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor Zwart

That the Road Maintenance Ditch/Shoulder Maintenance - Contract, be reduced by $30,000 to a total of $180,000. Yes (3) Councillor Jones, Councillor Neal, and Councillor Traill No (4) Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor Zwart

That the Rules of Procedure be suspended to extend the meeting for an additional 10 minutes to 4:40 p.m.

That the Rules of Procedure be suspended to recess until 5:40 p.m. and to extend the meeting until 7:00 p.m.

That, further to a previous resolution about the Municipality taking over the snow plowing for hall/boards facilities, the Visual Arts Centre (VAC) 2022 budget be reduced by the amount of snow plowing that the Municipality will be responsible for, in the amount of approximately $8,000.

That Council amends the 2022 Capital Budget to include the construction of a South Bowmanville Arena for a pool and twin pad arena, including a gymnasium/walking track and associated administrative space (exclusive of a library, wellness/fitness facility, and multi-purpose community space) to be built in a single phase, to be debentured; That $315,000 be added to the 2022 levy and be directed to the Community Services Building Refurbishment Reserve Fund for the purpose of funding the proposed facility; and That the $315,000, added to the levy in 2021 and directed to the Community Services Building Refurbishment Reserve Fund, be identified as a funding source for the proposed South Bowmanville Arena. Yes (7) Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Jones, Councillor Neal, Councillor Traill, and Councillor Zwart

That Facility Corp. Admin Travel be reduced by $3,400 to a total of $9,600; That Facility Mtnce R/M Buildings be reduced by $6,150 to a total of $36,000; That Facility ASC Waste Disposal be reduced by $1,510 to a total of $2,190; and That Municipal Admin Centre, Waste Disposal be reduced by $1,660 to a total of $2,140.

That the Rules of Procedure be suspended to extend the meeting for an additional 10 minutes to 7:10 p.m.

That the $23,927 for the Newcastle Hall Board be included in the budget from the Tax Rate Stabilization Reserve Fund.

That the Customer Service Assistant Coordinator be upgraded to full time position and included in the 2022 Budget.

That the 2022 Draft Budget Book be amended to reflect the required tax levy request from the Historic Downtown Bowmanville Business Improvement Area, and that Council approves the 2022 Budget for the Bowmanville BIA outlined in Report FSD-007-22; and That Staff request the 2022 budgets for the Orono BIA and the Newcastle BIA for approval at a subsequent meeting prior to the striking of the tax rates.

That the Committee recess at 7:06 p.m. until February 4, 2022, at 9:30 a.m.

That the Committee recess for 15 minutes.

That the Heritage Incentive Grant in the amount of $11,500 be included in the 2022 Budget and be funded through the Tax Levy.

That the 2022 Operating Budget be amended to add $120,000 to “Consulting in Planning” for the purposes of expediting the Courtice Waterfront Design Study identified in the 2020 Development Charges Background Study; and That the abovementioned Study be funded from the Development Charges – General Government Reserve Fund or, if not sufficient, that Staff work with local developers on a front-ending agreement to fund the Study.

That the staffing requests, for the Planning and Development Services Department, to add a Clerk II and an additional Senior Planner in the Development Review Division be approved and funded from the Streamline Development Approval Fund if Clarington receives the funds. Yes (4) Mayor Foster, Councillor Jones, Councillor Neal, and Councillor Traill No (3) Councillor Anderson, Councillor Hooper, and Councillor Zwart

That the Plans Examiner Position and Building Inspector Position, be included in the 2022 Budget.

That the annual contribution to the Fire Equipment Reserve fund be reduced by $100,000 to a total of $400, 000 annually.

That the staffing requests for the Emergency and Fire Services, be included in the 2022 Budget. Motion Divided Resolution # GG-093-22 Moved by Councillor Traill Seconded by Councillor Neal That the Training Officer position, be divided out to be considered separately.

That the four existing Class 1 Firefighters being promoted to the rank of Captain and the four new Class 5 Firefighter positions, be included in the 2022 Budget.

That $150,000 of the total cost for the new positions and promotions be funded by the Tax Rate Stabilization Fund. .

That the Rules of Procedure be suspended to allow Members of Committee to speak to the foregoing Resolution #GG-095-22 for a second time.

That $150,000 of the total cost for the new positions and promotions be funded by the Future Staffing Reserve Fund.

That the Training Officer position, be included in the 2022 Budget.

That the meeting adjourn at 11:43 am.

That the 2022 Budget be amended to increase Supplemental Taxation to $1,000,000; January 31, 2022 to February 4, 2022 Special General Government Committee Meeting That the Communications Division budget of the Office of the CAO (sub-department 170) be adjusted to remove $15,000 in revenue and reduce postage expense by $900; That the Municipal Election Revenue be adjusted from $4,000 to ($4,000), and the corresponding adjustment of $8,000 be made in the transfer from the Municipal Elections Reserve; That the proposed net staffing impact in Legislative Services be reduced by $35,100 and funded by the Municipal Election Reserve, the funding from the reserve to be adjusted accordingly; and That the Community Development (sub-department 427) Salaries, Wages and Benefits be decreased by $50,834 to reflect a reduced need in Inclusion Services part time wages.

That increase for Contracted Services for the printing of the Council Quarterly Update, be a one-time only expense and that this be required to be approved by Council for 2023 and beyond. January 31, 2022 to February 4, 2022 Special General Government Committee Meeting Yes (5): Mayor Foster, Councillor Anderson, Councillor Jones, Councillor Neal, and Councillor Traill No (2): Councillor Hooper, and Councillor Zwart

That the Human Resources Associate position, be divided out to be considered separately.

That the proposed staffing positions for the Financial Services Department be divided to be considered separately.

That the budget for Materials and Supplies for Street Lighting (Hydro) be reduced by $50,000; and January 31, 2022 to February 4, 2022 Special General Government Committee Meeting That the budget for Contracted Services for Street Lighting be reduced by $50,000.

That the staffing requests, for the Planning and Development Services Department, to add a Clerk II and an additional Senior Planner in the Development Review Division be approved and funded from the Streamline Development Approval Fund if Clarington receives the funds. January 31, 2022 to February 4, 2022 Special General Government Committee Meeting Yes (4): Mayor Foster, Councillor Jones, Councillor Neal, and Councillor Traill No (3): Councillor Anderson, Councillor Hooper, and Councillor Zwart

That the Training Officer position, be divided out to be considered separately.