General Government Committee

That the Agenda for the General Government Committee meeting of May 31, 2021, be adopted with the addition of a New Business Item regarding Fire Inspections.

That the minutes of the regular meeting of the General Government Committee meeting held on May 10, 2021, be adopted.

That Communication Items 9.1 to 9.3, be received for information.

That Communication Item 10.1 be approved, and the fees contained in Resolution #GG-264-21 be amended as follows: Program or Service Category Unit of Measure 2020 Fee 2021 Fee % Increase Prime Time Adult 1 hour $222 $224.75 1.24% Prime Time Youth 1 hour $174 $176.20 1.26% Non-Prime Time Sept 1 -Jun 30 Adult 1 hour $166.50 $168.60 1.26% Non-Prime Time Sept 1 -Jun 30 Youth 1 hour $118 $119.50 1.27% Discount Ice 11pm and Later All 1 hour $128.50 $130.10 1.25% Skate Patroller Per Staff Per hour $17 $17.25 1.47% Non Prime Time July1 – Aug 31 All 1 hour $142 $143.75 1.23%

That Report PWD-018-21 be received; That Part Lot 31, Con 2, Part 3, Part Lots 31 and 32, Con 2 Part 5, Part Lot 32, Con 2, Part 8 and Part Lot 31, Con 2, Part 12 on reference plan 40R-31354, Attachment No. 1 be declared surplus to the needs of the Municipality; That Part Lots 31 and 32, Con 2, Part 5 & Part Lot 31, Con 2, Part 12 on Plan 40R-31354 be conveyed to 2103386 Ontario Limited in exchange for payment of the appraised value; That Part Lot 31, Con 2, Part 3 on Plan 40R-31354 be conveyed to Wilmot Creek Developments Inc. in exchange for payment of the appraised value; That Part Lot 32, Con 2, Part 8 on Plan 40R-31354 be conveyed to Louisville Homes Ltd. in exchange for payment of the appraised value; That the applicants pay all applicable costs and fees for the preparation and registration of the reference plan, and transfer instruments, including HST; That Council approve the draft By-law attached as Attachment 3 to Report PWD-018-21 to close and convey Part Lot 31, Con 2, Part 3, Part Lots 31 and 32, Con 2 Part 5, Part Lot 32, Con 2, Part 8 and Part Lot 31, Con 2, Part 12 on Plan 40R-31354, Attachment No. 1; and That all interested parties listed in Report PWD-018-21 and any delegations be advised of Council’s decision.

That Report PWD-023-21 be received; and That Staff continue to review and implement ways to improve the Senior’s Snow Removal Program with respect to its internal working efficiencies and the external user interface experience.

That Report PWD-024-21 be received; That Council provide direction for Staff to commence the process of demolishing the former Newcastle fire hall building located at 247 King Avenue East to help prepare the property for sale, as detailed in report PSD-007-15 ; That Staff be directed to notify Metrolinx, the operator of GO Transit who currently use the property as a bus turnaround, about the requirement to terminate our lease agreement due to the impending sale of the property; and That Metrolinx be requested to work cooperatively with Clarington Staff on public consultation and the implementation of a suitable revised bus route that will ultimately ensure the continuation of transit service for Newcastle customers.

That Report CSD-004-21 be received; That Council approve the permanent closure of the Tourism Information Centre at 181 Liberty Street, Bowmanville; That Council support the revised Tourism Service Delivery Model, as presented in this report; and That Staff continue to investigate future options for the building, that could include upgrading and re-purposing, relocation or demolition, and to provide all necessary funds in the 2022 budget, for consideration. Yes (4) Mayor Foster, Councillor Hooper, Councillor Jones, and Councillor Zwart No (2) Councillor Anderson, and Councillor Neal

That Report LGS-019-21 be received; That courtesy parking in downtown Bowmanville continue to be provided each year in the month of December with improved signage; That an amendment to the Traffic By-law be brought forward to discontinue the two-hour free parking in Municipal lots beginning on January 1, 2022; That an amendment to the Traffic By-law be brought forward to increase parking rates to $1.00 an hour beginning on January 1, 2022; That an amendment to the Traffic By-law be brought forward to introduce a maximum daily parking rate of $5.00 for the Division, Silver, Water Tower and Church St lots beginning on January 1, 2022; That an amendment to the Traffic By-law be brought forward to establish a two-hour maximum parking limit in the 20 King St lot beginning on January 1, 2022; That as part of the 2022 Municipal budget, staff include a proposal for the procurement of a mobile app service and related equipment to process parking payments; That all interested parties listed in Report LGS-019-21 and any delegations be advised of Council’s decision. Yes (4) Mayor Foster, Councillor Anderson, Councillor Jones, and Councillor Zwart No (1) Councillor Neal

That the Rules of Procedure be suspended to allow Members of Committee to speak to the foregoing Resolution #GG-378-21 for a second time.

That Report LGS-020-21 be received; That the resignation of Terri Gray be received with thanks; That the Committee consider the applications for appointment to the Clarington Public Library Board, and that the vote be conducted to appoint the citizen representatives, in accordance with the Appointment to Boards and Committees Policy; That Heather Graham be appointed to the Clarington Heritage Committee for a term ending December 31, 2022 or until a successor is appointed; and That all interested parties listed in Report LGS-020-21 be advised of Council’s decision.

That the Committee recess for 10 minutes.

That Report FSD-029-21 be received; That Council hereby directs the Treasurer to register a Notice of Vesting for the property known as Roll No. 18 17 010 050 10420 0000; Highway 2; PIN 26608-0089(LT); PT LT 25 CON 2 DARLINGTON AS IN N78601 (SECONDLY) pursuant to subsections 379(5b) and (7.1) of the Municipal Act, 2001 ; and That the Treasurer be authorized, under Section 354(2) and (3) of the Municipal Act 2001 to write-off taxes as uncollectible and charge back the proportionate amounts under Section 353(2) and (3) to the Region of Durham and the Province of Ontario.

That Report FSD-030-21 be received for information.

That Report FSD-031-21 be received; That Dependable Emergency Vehicles with a bid amount of $798,414.05 (Net HST Rebate) providing the lowest overall cost and meeting the passing threshold and all terms, conditions and specifications of RFP2021-3, be awarded the contract for the Supply and Delivery of One Pumper Truck as required by the Emergency and Fire Services Department; That pending satisfactory performance, pricing and budget approval, the Purchasing Manager, in consultation with the Director of Emergency and Fire Services and the Director of Public Works, be given authority to extend the contract for up to four additional years after the award of this contract for similar future pumper truck requirements; That the estimated funds required for this project in the amount of $800,550.00 (Net HST Rebate) include $798,414.05 (Net HST Rebate) for the pumper truck and equipment and other costs such as manuals, radio installations and licensing in the estimated amount of $2,135.95 (Net HST Rebate) be funded by the Municipality as follows: Description Account Number Amount EMS Vehicle Replacement – (2021) 110-28-388-82824-7401 $800,550 That all interested parties listed in Report FSD-031-21 and any delegations be advised of Council’s decision.

That Report CAO-003-21 be received; That Staff be directed to negotiate a renewal contract with the Clarington Board of Trade (which will require Council approval) substantially on the terms set out in section 7.4 of this report; That, in accordance with Policy 7.3.1 of the Clarington Official Plan, Staff be directed to retain a consultant to prepare an Economic Development Strategy at an estimated cost of $50,000 (up to 90% funded through development charges); That a full-time employee be hired to assist with the delivery of the services described in section 7.6 of this report, with the cost to be covered through a corresponding reduction to the CBOT contract; and That all interested parties listed in Report CAO-003-21 and any delegations be advised of Council’s decision. Yes (4) Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor Zwart No (2) Councillor Jones, and Councillor Neal Absent (1) Councillor Traill

That the foregoing Resolution #GG-385-21 be divided such that each paragraph be considered separately.

That the Rules of Procedure be suspended to allow Members of Committee to speak to the foregoing Resolution #GG-385-21 for a second time.

That the declaration of interest portion of the agenda for Advisory Committees be deleted.

That the Rules of Procedure be suspended to extend the meeting for an additional 10 minutes until 12:10 p.m.

That the foregoing Resolution #GG-388-21 be

That the Rules of Procedure be suspended to extend the meeting for an additional 5 minutes until 12:15 p.m.

Whereas there have been recent fatalities from fires in older housing stock in Durham Region; Now therefore be it resolved that the Provincial Government be urged to institute mandatory fire inspections for houses and multi-unit dwellings older than 50 years.

That Report LGS-017-21 be received; That the By-law attached to Report LGS-017-21 as Attachment 5 to Report LGS-017-21, repealing and replacing Clarington’s Procedural By-law 2015-029, be approved with the following amendments: That section 9.2.5 of the by-law (Delegation time Limits), and related sections, be amended by deleting the words "five (5)" and replacing with the words "ten (10)", so that delegations are permitted to speak for 10 minutes at Council and Committee meetings; That Section 4.11 of the by-law (Length of Meetings), and related sections, be amended by adding a section that ensures the remaining agenda items be placed on the next regular meeting of the same type in the event that the meeting adjourns in accordance with Sections 4.11.1 and 4.11.2; That Section 4.9.1 of the by-law (Closed Meetings), and related sections, be amended by deleting the words "in accordance with Sub-section 239 (2)(3) of the Municipal Act, 2001 " and replacing with the words "if the subject matter deals with any of the matters in sub-section 239 (2) or 239 (3) of the Municipal Act, 2001 "; That the Procedural Motion definition, within Section 1 of the by-law (Definitions), and related sections, be amended by: adding the words "indefinitely" after the words "to table"; That the words "To defer" be added as item f); and That the remaining items be renumbered; That Section 2.5.1 of the by-law (Agenda Restrictions), and related sections, be amended by adding the words "at the request of

That the foregoing resolution #GG-393-21 be amended by adding the following after paragraph 2: That the following words from Section 7.3.1 (Announcements) be removed from the proposed by-law and any related sections: “that will occur within one week of the meeting, unless a regular Council/Committee meeting is not scheduled within one week.”

That the foregoing Resolution #GG-394-21 be amended by adding the following after paragraph 2: That Section 7.3.1 of the by-law (Announcements), and related sections, be amended by adding the following words "That announcements regarding past events not be permitted".

That the Rules of Procedure be suspended to allow Members of Committee to speak to the foregoing Resolution #GG-393-21 for a second time.

That the foregoing Resolution #GG-393-21 be amended by adding the following after paragraph 2: "That Staff be directed to report back on a possible amendment to the Procedural By-law to include Proxy Voting". Yes (2) Councillor Jones, and Councillor Neal No (4) Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor Zwart Absent (1) Councillor Traill

That the foregoing Resolution #GG-393-21 be amended by adding the following section: "That, for Unfinished Business items, the Member of Council who was in the Chair when the matter was

That the meeting adjourn at 2:18 p.m.

That Communication Item 10.1 be approved, and the fees contained in Resolution #GG-264-21 be amended as follows: Program or Category Unit of 2020 2021 % Service Measure Fee Fee Increase Prime Time Adult 1 hour $222 $224.75 1.24% Prime Time Youth 1 hour $174 $176.20 1.26% Non-Prime Time Adult 1 hour $166.50 $168.60 1.26% Sept 1 -Jun 30 Non-Prime Time Youth 1 hour $118 $119.50 1.27% Sept 1 -Jun 30 Discount Ice All 1 hour $128.50 $130.10 1.25% 11pm and Later Skate Patroller Per Staff Per hour $17 $17.25 1.47% Non Prime Time All 1 hour $142 $143.75 1.23% July1 – Aug 31

That Report CSD-004-21 be received; That Council approve the permanent closure of the Tourism Information Centre at 181 Liberty Street, Bowmanville; General Government Committee Minutes May 31, 2021 That Council support the revised Tourism Service Delivery Model, as presented in this report; and That Staff continue to investigate future options for the building, that could include upgrading and re-purposing, relocation or demolition, and to provide all necessary funds in the 2022 budget, for consideration. Yes (4): Mayor Foster, Councillor Hooper, Councillor Jones, and Councillor Zwart No (2): Councillor Anderson, and Councillor Neal Absent (1): Councillor Traill

That Report FSD-031-21 be received; General Government Committee Minutes May 31, 2021 That Dependable Emergency Vehicles with a bid amount of $798,414.05 (Net HST Rebate) providing the lowest overall cost and meeting the passing threshold and all terms, conditions and specifications of RFP2021-3, be awarded the contract for the Supply and Delivery of One Pumper Truck as required by the Emergency and Fire Services Department; That pending satisfactory performance, pricing and budget approval, the Purchasing Manager, in consultation with the Director of Emergency and Fire Services and the Director of Public Works, be given authority to extend the contract for up to four additional years after the award of this contract for similar future pumper truck requirements; That the estimated funds required for this project in the amount of $800,550.00 (Net HST Rebate) include $798,414.05 (Net HST Rebate) for the pumper truck and equipment and other costs such as manuals, radio installations and licensing in the estimated amount of $2,135.95 (Net HST Rebate) be funded by the Municipality as follows: Description Account Number Amount EMS Vehicle Replacement – 110-28-388-82824- $800,550 (2021) 7401 That all interested parties listed in Report FSD-031-21 and any delegations be advised of Council’s decision.

That Report LGS-017-21 be received; That the By-law attached to Report LGS-017-21 as Attachment 5 to Report LGS- 017-21, repealing and replacing Clarington’s Procedural By-law 2015-029, be approved with the following amendments: That section 9.2.5 of the by-law (Delegation time Limits), and related sections, be amended by deleting the words "five (5)" and replacing with the words "ten (10)", so that delegations are permitted to speak for 10 minutes at Council and Committee meetings; That Section 4.11 of the by-law (Length of Meetings), and related sections, be amended by adding a section that ensures the remaining agenda items be placed on the next regular meeting of the same type in the event that the meeting adjourns in accordance with Sections 4.11.1 and 4.11.2; That Section 4.9.1 of the by-law (Closed Meetings), and related sections, be amended by deleting the words "in accordance with Sub-section 239 (2)(3) of the Municipal Act, 2001" and replacing with the words "if the subject matter deals with any of the matters in sub-section 239 (2) or 239 (3) of the Municipal Act, 2001"; That the Procedural Motion definition, within Section 1 of the by-law (Definitions), and related sections, be amended by:  adding the words "indefinitely" after the words "to table";  That the words "To defer" be added as item f); and  That the remaining items be renumbered; That Section 2.5.1 of the by-law (Agenda Restrictions), and related sections, be amended by adding the words "at the reque