General Government Committee

That the Agenda for the General Government Committee meeting of June 1, 2020 be adopted as presented with the addition of a New Business Item Regarding Page Numbering on Agendas.

That the minutes of the regular meeting of the General Government Committee meeting held on May 11, 2020, be approved.

That items 9.1 to 9.6, be received on consent.

That Correspondence Item 10.1 from Barry Carmichael, Chair, Newcastle Community Hall, regarding Community Hall Funding Assistance, be

That the following resolution from Jeff Bunn, Manager, Council & Committee Services/Deputy Clerk, City of Kitchener, regarding Universal Basic Income, be endorsed by the Municipality of Clarington: And whereas the World Health Organization (WHO) on March 11, 2020 declared COVID-19 a pandemic, pointing to the growing number of cases of the coronavirus illness around the world and the sustained risk of further global spread; And whereas in response to the COVID-19 pandemic, the Province of Ontario and the City of Kitchener have declared a state of emergency under the Emergency Management and Civil Protection Act; And whereas the City of Kitchener has approved the Early Economic Support Plan, which provides financial and economic support measures to help reduce the financial strain on citizens and businesses during the COVID-19 pandemic; And whereas Statistics Canada has reported that the unemployment rate has risen to 7.8 per cent, with 1,011,000 jobs

That Report EGD-010-20 be received; That the Outdoor Recreation Needs Assessment be approved as a guide for the future provision of outdoor recreation facilities; and That all interested parties listed in Report EGD-010-20 and any delegations be advised of Council’s decision.

That the foregoing Resolution #GG-125-20 be amended by adding the following after paragraph two: "That Staff be directed to properly fix the Stuart Park Tennis Court and provide lighting for the Courts." Yes (3) Councillor Jones, Councillor Neal, and Councillor Traill No (4) Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor Zwart

That the Rules of Procedure be suspended to allow Members of Committee to speak to the foregoing Resolution #GG-126-20 for a second time.

That the Committee recess for 10 minutes.

That the foregoing Resolution #GG-125-20 be amended by adding the following after paragraph two: "That Staff report back on limiting access for dogs in certain parks and staff to review the possibility to increase fines for poop and scoop infractions."

That the foregoing Resolution #GG-125-20 be amended by adding the following after paragraph two: "That Staff report back on enforcement, park patrols, and the possibility to increase the fees for poop and scoop infractions."

That the foregoing Resolution #GG-125-20 be amended by adding the following after paragraph two: "That Staff be directed to report back before summer break on capital improvements to Stuart Park Tennis Courts, and other tennis courts in Clarington, to enhance user experience."

That the foregoing Resolution #GG-131-20 be amended by adding the following after the words "in Clarington": "and other infrastructure projects which may be included within related budgetary allowances"

That the Rules of Procedure be suspended to further consider Correspondence Item 9.6, Memo from Ron Albright, Acting Director of Engineering Services, Regarding Robert Adams and Prestonvale Road Intersection Update, at this time.

That Staff be directed to install an all-way stop sign at the intersection of Robert Adams and Prestonvale Road.

That Report OPD-002-20 be received; That Council support the cancellation of Tender CL2020-13 for Winter Control Services; and That Council approve the issuance of a tender for the replacement of four end of service life combination plow trucks that were previously requested in the 2019 and 2020 Capital Budget submissions.

That Report OPD-002-20 be

That the foregoing Resolution #GG-137-20 be amended to replace the words "as opposed to" with the words "or a".

That Report CSD-005-20 be received; That Council consider the staff recommendations on Intake 1 funding as presented in this Report; That Council consider all submitted Intake 2 sponsorship requests; and That all interested parties listed in Report CSD-005-20, and any delegations be advised of Council’s decision.

That the Sponsorship Application, from Autism Home Base Durham, for the Fall Family Symposium 2020, be approved in the amount of $1,000.

That the Sponsorship Application, from Big Brothers Big Sisters, for a fall event, be approved in the amount of $2,000.

That the Sponsorship Application, from Canadian Cancer Society, be maintained in the amount of $2,000.

That no refund be requested from the Clarington AAA Peewee Team for their Sponsorship amount.

That the Sponsorship Application, from Epilepsy Durham, be approved in the amount of $2,000, with the requirement to return the amount if the event is

That the Sponsorship Application, from Newtonville Community Hall, for a fall event, be approved in the amount of $1,000.

That the Sponsorship Application #S20-01, from Newcastle Memorial Arena Board, be approved in the amount of $2,000.

That the Sponsorship Application #S20-06, from Bowmanville Memorial Hospital Foundation, be approved in the amount of $2,000.

That the Rules of Procedure be suspended to allow Members of Committee to speak to the foregoing Resolution #GG-148-20 for a second time.

That the Sponsorship Application #S20-07, from Grandview Children's Foundation, be approved in the amount of $2,000.

That the Sponsorship Application #S20-08, from Bethesda House, be approved in the amount of $600.00.

That the Sponsorship Application #S20-09, from Tyrone Community Centre, be approved in the amount of $500.00.

That the Sponsorship Application #S20-10, from Newcastle BIA, be approved in the amount of $2,000.

That the Sponsorship Applications #S20-11 to S20-16 and S20-19, be received for information.

That the Sponsorship Application #S20-11, from Soper Valley Model Railroad, be approved in the amount of $800.00.

That the Sponsorship Application #S20-13, from Carion Fenn Foundation, be approved in the amount of $500.00.

That the Sponsorship Application #S20-14, from Newcastle Village and District Historical Society, be approved in the amount of $1,000.

That the Sponsorship Application #S20-15, from St. Paul's United Church, be approved in the amount of $1.000.

That the Sponsorship Application #S20-16, from Oshawa Ski Club o/a Brimacombe, be approved in the amount of $500.00

That the Sponsorship Application #S20-16, from Oshawa Ski Club o/a Brimacombe, be approved in the amount of $1,000.

That the Sponsorship Application #S20-18, from Bowmanville Santa Claus Parade, be approved in the amount of $2,000.

That the Sponsorship Application #S20-19, from Sharon Payton be approved in the amount of $1,000.

That the Sponsorship Application #S20-19, from Sharon Payton be received for information.

That Report CLD-008-20 be received; That Jim Vinson be appointed to the Newcastle Arena Board for a term ending December 31, 2022, or until a successor is appointed; and That all interested parties listed in Report CLD-008-20 and any delegations be advised of Council’s decision.

That Report FND-014-20 be received; That Innovative Surface Solutions, with a total bid amount for the initial one year term of $128,107.85 (Net HST Rebate), and a potential contract value of $463,879.11 (Net HST Rebate) for three years, being the lowest responsible bidder for delivery of High Performance Cold Mix Asphalt, meeting all terms, conditions and specifications of Tender C2020-019, be awarded the Asphalt Registry for the Municipality of Clarington’s requirements of High Performance Cold Mix Asphalt; That, subject to Council approving recommendation 2, the Purchasing Manager in consultation with the Acting Director of Operations be given the authority to extend the contract with Innovative Surface Solutions for up to two additional one year terms; That Coco Paving Inc., with a total bid amount for the initial one year term of $28,309.63 (Net HST Rebate), and a potential contract value of $84,928.89 (Net HST Rebate) for three years, being the lowest responsible bidder for the supply of HL3 Hot Mix and Driveway Mix Asphalt within a reasonable distance to allow for pickup and application, meeting all terms, conditions and specifications of Tender C2020-019, be awarded the Asphalt Registry for the Municipality of Clarington’s requirements of HL3 Hot Mix and Driveway Mix Asphalt; That, subject to Council approving recommendation 4, the Purchasing Manager in consultation with the Acting Director of Operations be given the authority to extend the contract with Coco Paving f

That Report FND-015-20 be received; That Pavetech Ottawa Ltd. with an annual bid amount of $76,669.00 (Net HST Rebate) being the lowest compliant bidder meeting all terms, conditions and specifications of tender CL2020-12 be awarded the contract for an initial one-year term for Rout and Crack Seal Repairs, as required by the Operations Department; That, pending satisfactory performance, the Purchasing Manager, in consultation with the Acting Director of Operations, be given the authority to extend the contract for this service for up to four additional one-year terms; That the funds required for this project in the amount of $76,669.00 (Net HST Rebate) be funded by the Municipality as follows: Description Account Number Amount Hrdtop Mntce / Pavment Resurf. / Contract 100-36-381-10250-7163 $76,669 That all interested parties listed in Report FND-015-20 and any delegations be advised of Council’s decision.

That the Committee recess for 15 minutes.

That Report FND-016-20 be received; and That a copy of this report be posted on the Municipality’s website.

That Report FND-017-20 be received; That Play Power with a bid amount of $136,532.00 (Net HST Rebate) being the lowest bidder meeting all terms, conditions and specifications of RFP2019-16 be awarded the contract for the supply and installation of Gatehouse Parkette in Courtice and Orono Park, as required by the Operations Department; That Play KSL with a bid amount of $137,228.00 (Net HST Rebate) being the lowest bidder meeting all terms, conditions and specifications of RFP2019-16 be awarded the contract for the supply and installation of Landerville Parkette in Bowmanville and Moyse Parkette in Courtice, as required by the Operations Department; That the funds required for this project in the amount of $273,760.00 (Net HST Rebate) be funded by the Municipality as follows: Description Account Number Amount 2019 Park Furniture Equipment 110-36-325-83644-7401 $273,418 2020 Park Furniture Equipment 110-36-325-83644-7401 342 That all interested parties listed in Report FND-017-20 and any delegations be advised of Council’s decision.

That Report CAO-013-20 be received for information.

That Report CAO-014-20 be received for information.

That the Rules of Procedure be suspended to extend the meeting for an additional 1 hour until 5:30 PM.

That Councillor Zwart be nominated to be the Council Appointment to the St. Marys Community Relations Committee for a term ending December 31, 2020 or until a successor is appointed.

That, when there are updates to Agendas, the original page numbers not be changed. Yes (2) Councillor Neal, and Councillor Traill No (5) Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Jones, and Councillor Zwart

That the Rules of Procedure be suspended to add an additional item to the Agenda.

Whereas the proximity of the proposed Anaerobic Digestion Facility in Clarington presents a significant risk of exposure to the residents of Clarington and Oshawa to noxious odours; Whereas the Municipality of Clarington has declared itself an Unwilling Host Community to the Anaerobic Digestion Facility; Now Therefore Be It Resolved That: The Municipality of Clarington requests that Oshawa endorse Clarington’s position as an Unwilling Host Community; Durham Region be advised that Clarington challenges the Region’s decision to spend up to $1.2 million in legal studies for a project that Clarington opposes; That Clarington asks that Durham Region not spend any of the proposed $1.2 million for legal studies while there is a legal challenge underway by the Municipality of Clarington; MPP Lindsey Park be contacted to assist Council given the potential negative environmental, social and financial impacts on Darlington Park and the Energy Park.

That Resolution #GG-177-20, regarding the Anaerobic Digestion Facility, be

That Report FND-018-20 regarding COVID-19 Financial Support Update, be

That, in accordance with Section 239 (2) of the Municipal Act, 2001 , as amended, the meeting be closed for the purpose of discussing the following three matters: Mediation/Arbitration, a matter that deals with litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board. HR Matter Arising out of Questions to the Municipal Clerk, a matter that deals with personal matters about an identifiable individual, including municipal or local board employees. Anaerobic Digestion Facility, a matter that deals with advice to the solicitor-client privilege, including communications necessary for that purpose.

Whereas the proximity of the proposed Anaerobic Digestion Facilitu in Clarington presents a significant risk of exposure to the residents of Clarington and Oshawa to noxious odours; Whereas the Municipality of Clarington has declared itself an Unwilling Host Community to the Anaerobic Digestion Facility; Now Therefore Be It Resolved That: The Municipality of Clarington requests that Oshawa endorse Clarington’s position as an Unwilling Host Community; Durham Region be advised that Clarington challenges the Region’s decision to spend up to $1.2 million in legal studies for a project that Clarington opposes; That Clarington asks that Durham Region not spend any of the proposed $1.2 million for legal studies while there is a legal challenge underway by the Municipality of Clarington; MPP Lindsey Park be contacted to assist Council given the potential negative environmental, social and financial impacts on Darlington Park and the Energy Park. Yes (1) Councillor Traill No (6) Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Jones, Councillor Neal, and Councillor Zwart

That the meeting adjourn at 6:36 PM.

That the following resolution from Jeff Bunn, Manager, Council & Committee Services/Deputy Clerk, City of Kitchener, regarding Universal Basic Income, be endorsed by the Municipality of Clarington: Whereas the World Health Organization (WHO) on March 11, 2020 declared COVID-19 a pandemic, pointing to the growing number of cases of the coronavirus illness around the world and the sustained risk of further global spread; General Government Committee Minutes June 1, 2020 And whereas in response to the COVID-19 pandemic, the Province of Ontario and the City of Kitchener have declared a state of emergency under the Emergency Management and Civil Protection Act; And whereas the City of Kitchener has approved the Early Economic Support Plan, which provides financial and economic support measures to help reduce the financial strain on citizens and businesses during the COVID-19 pandemic; And whereas Statistics Canada has reported that the unemployment rate has risen to 7.8 per cent, with 1,011,000 jobs

That Report FND-015-20 be received; That Pavetech Ottawa Ltd. with an annual bid amount of $76,669.00 (Net HST Rebate) being the lowest compliant bidder meeting all terms, conditions and specifications of tender CL2020-12 be awarded the contract for an initial one- year term for Rout and Crack Seal Repairs, as required by the Operations Department; That, pending satisfactory performance, the Purchasing Manager, in consultation with the Acting Director of Operations, be given the authority to extend the contract for this service for up to four additional one-year terms; That the funds required for this project in the amount of $76,669.00 (Net HST Rebate) be funded by the Municipality as follows: Description Account Number Amount Hrdtop Mntce / Pavment Resurf. / 100-36-381-10250- $76,669 Contract 7163 That all interested parties listed in Report FND-015-20 and any delegations be advised of Council’s decision.

Whereas all levels of government have taken unprecedented steps to ensure the health and well-being of Canadians during the COVID-19 public health emergency, which has resulted in a significant economic slowdown; And whereas climate change and environmental degradation will continue to be ongoing threats to the health and well-being of Canadians during, and after, the COVID-19 public health emergency; And whereas governments will play an important role in restarting the economy following the COVID-19 public health emergency to ensure the prosperity and well-being of our communities; And whereas the restart of the economy provides a unique leadership opportunity for governments to expedite the transition to environmentally sustainable economic activities that are prosperous and healthy for people and the natural environment; And whereas investing in a clean economy has many benefits that contribute to the health and well-being of people including: increased air and water quality; technological innovation; energy-supply security through increased energy diversity; reduced fuel costs; new employment opportunities; and healthier natural areas; And whereas the Municipality of Clarington has helped to create and endorse the Durham Community Energy Plan, which outlines a strategy to respond to climate change while providing over 7,000 new jobs each year, reducing greenhouse gas (GHG) emissions by 70%, reducing overall household energy expenses, and returning $40 billion in energy sa

That Councillor Zwart be appointed as the Council Representative to the Community Relations Committee for a term ending December 31, 2020 or until a successor is appointed.

That, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing the following three matters:  Mediation/Arbitration, a matter that deals with litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.  HR Matter Arising out of Questions to the Municipal Clerk, a matter that deals with personal matters about an identifiable individual, including municipal or local board employees. General Government Committee Minutes June 1, 2020  Anaerobic Digestion Facility, a matter that deals with advice to the solicitor- client privilege, including communications necessary for that purpose.