Special General Government Committee

That the Agenda be altered to consider Recommendation #3 of Report CAO‑006‑20 Organizational Structure Review - Implementation Plan (Grant Thornton Recommendation #8: Outsource Animal Services), at this time.

That Grant Thornton Recommendation #8: Outsource Animal Services, be received for information; That Animal Services remain status quo, thus Animal Services will not be outsourced; and That the Correspondence Items 7.1 regarding Recommendation #3 in Report CAO-006-20, Organizational Structure Review - Implementation Plan (Grant Thornton Recommendation #8: Outsource Animal Services), be received. That Animal Services remain status quo, thus Animal Services will not be outsourced.

That the delegation of Libby Racansky be

That the Rules of Procedure be suspended to extend the delegation of David Crome for an additional three minutes.

That the delegation of David Crome be

That the Committee recess for 10 minutes.

That the Rules of Procedure be suspended to allow Members of Committee to speak to the presentation of Trevor Pinn, Director of Finance/Treasurer for a second time.

That Communication Item 6.1, Petition from Melinda Diebel Regarding Recommendation #3 in Report CAO-006-20, Organizational Structure Review - Implementation Plan (Grant Thornton Recommendation #8: Outsource Animal Services, be received for information.

That Correspondence Item 7.2 from David Crome, be

That the Committee recess for 5 minutes.

That Report CAO-006-20 be received; That Council endorse the organizational structure changes generally as set out in this Report; That staff be directed to apply for funding under the next intake of the Audit and Accountability Fund in order to assist with the implementation of Recommendation #26 (Key Performance Indicators); and That all interested parties listed in Report CAO-006-20 and any delegations be advised of Council’s decision.

That, in accordance with Section 239 (2) of the Municipal Act, 2001 , as amended, the meeting be closed for the purpose of discussing a matter that deals with personal matters about an identifiable individual, including municipal or local boards.

That the Committee recess for until 1:00 PM .

That Report CAO-006-20 be amended to add the following: "That non-statutory Deputy Director positions be eliminated; and That Staff be directed to review the content of staff positions across departments, and KPI's, with the funding to be considered as part of the 2020 Budget."

That Report FND-002-20 be received; That Council approve the 2020 Operating and Capital budgets, including “external agencies” as outlined in the 2020 Draft Budget Book, at an estimated tax levy impact of 1.83%, exclusive of tax policy impacts, as directed in FND-002-20; That Reserve and Reserve Fund contributions and new Reserve/Reserve funds be approved as shown in the 2020 Draft Budget Book; That the financing of capital projects, as outlined in the attached documents, be approved; That any cash flow shortfall in the Development Charges Reserve Funds be interim financed from the Municipal Capital Works Reserve Fund and General Municipal Reserve Fund, to be repaid with interest, as cash flow permits; That Report FND-002-20 be adopted by resolution in accordance with provisions of Ontario Regulation 284/09 of the Municipal Act, 2001 ; That the appropriate by-laws to levy the 2020 tax requirement for Municipal, Regional and Education purposes be forwarded to Council for approval, once final tax policy information is available; and That all interested parties listed in Report FND-002-20 and any delegations be advised of Council’s decision. Yes (7) Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Jones, Councillor Neal, Councillor Traill, and Councillor Zwart Absent (1) Ron Albright

That Capital Project 32-325-21100 Farewell Creek Trail - Phase 2 (Townline Rd to Phase 1 Trail) in the amount of $196,000, be funded from the Tax Rate Stabilization Reserve Fund.

That, in accordance with Section 239 (2) of the Municipal Act, 2001 , as amended, the meeting be closed for the purpose of discussing a matter that deals with personal matters about an identifiable individual, including municipal or local board.

That the foregoing Resolution #GG-128-20 be amended to add the following: "That the non-Development Charge portion, be funded through the Parkland Dedication Reserve Fund."

That the Rules of Procedure be suspended to allow Members of Committee to speak to the foregoing Resolution #GG-133-20 for a second time.

That the non-loan portion in the amount of $75,000 be funded through the Rate Stabilization Reserve Fund.

That the proposed Full-time Municipal Law Enforcement Coordinator Position, be deleted. Yes (3) Councillor Jones, Councillor Neal, and Councillor Traill No (4) Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor Zwart Absent (1) Ron Albright

That the proposed four new full-time firefighter positions, in the amount of $318,400, be added to the 2020 Budget, with contributions to the Future Staffing Reserve Fund in the amount of $250,000 be reallocated to fund these positions, and the remaining $68,400 be funded through the tax levy. Yes (4) Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor Traill No (3) Councillor Jones, Councillor Neal, and Councillor Zwart Absent (1) Ron Albright

That the Newcastle Community Park Phase 1 (Skateboard Park) in the amount of $300,000 be included in the 2020 Budget, to be funded through Development Charges as possible.

That the replacement of two tandem dump trucks (Capital Project 36-388-10110 - Fleet Replacement – Roads) in the amount of $500,000, be deleted.

That the Employee Engagement Survey in the amount of $7,600, be deleted.

That the Bond Head Parkette and bluffs shoreline erosion mitigation; long-term strategies for beach nourishment and erosion prevention, in the amount of $61,100 be added to the 2020 Budget, to be funded through the tax levy.

That the Cedarcrest Shoreline Study, in the amount of $30,000 be added to the 2020 Budget, to be funded through the tax levy.

That Council Ward 1 – Conferences, be reduced by $1,500 to $0; That Council Ward 2 – Conferences, be reduced by $1,500 to $0; That Council Ward 3 – Conferences, be reduced by $1,500 to $0; and That Reg. Councillor Ward 1 &2 – Conferences, be reduced by $1,500 to $0.

That $100,000 be added to the 2020 Budget, funded through tax levy and placed in a reserve, to fund the review of the content of staff positions across departments, and KPI's, as was approved through consideration of staff Report CAO-006-20.

That marriage ceremony services be contracted out. Yes (3) Councillor Neal, Councillor Traill, and Councillor Zwart No (2) Councillor Hooper, and Councillor Jones Absent (3) Mayor Foster, Councillor Anderson, and Ron Albright

That the Veterans Banners, in the amount of $6,500, be added to the 2020 Budget, to be funded through the tax levy.

That Internal Audit – Consulting, in the amount of $40,000.00, be reduced to $0.

That the proposed Contract Planner I to Full-time Planner I position (budget impact of $20,900), be deleted. Yes (2) Councillor Neal, and Councillor Traill No (5) Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Jones, and Councillor Zwart Absent (1) Ron Albright

That the air quality peer review in the amount of $30,000 be added to the 2020 Budget, to be funded by the tax levy.

That the Library Master Plan Study in the amount of $50,000, be deleted.

That the accessibility upgrades for the Orono Town Hall in the amount $75,000 be added and funded through the tax levy; and That that a loan in the amount of $75,000 be extended to the Orono Town Hall board.

That the George Street reconstruction in the amount of $25,000 be added to the 2020 Budget, to be funded by the tax levy.

That the Rules of Procedure be suspended to extend the meeting until 5:00 PM.

That the unspent funds from 2019 Budget, in account 100-36-384-10335-7540 – Railway Crossing Improvements (approximately $50,000), be

That Parkway Ave. Reconstruction in the amount of $385,000 be added to the 2020 Budget with $360,000 to be financed though the Road Capital Reserve Fund.

That Patterson Road bank stabilization remediation work to correct the erosion of the bank on Patterson Road in the amount of $200,000, be added to the 2020 Budget and funded through the rate stabilization fund.

That the Rules of Procedure be suspended to extend the meeting for an additional 2 minutes.

That the Rules of Procedure be suspended to extend the meeting for an additional 5 minutes. Absent (1) Ron Albright

That the tax levy increase be capped at 2%.

That Unfinished Business Item 9.1, Report FND-027-19 - Audit Committee and Value for Taxpayer Committee and Confidential Reports Items 10.1, CAO-007-20 - Organizational Structure Review - Human Resource Issues and Item 10.2, Report CAO-008-20 - Director Contracts, be

That the meeting adjourn at 5:03 PM.

That the Committee recess until 1:00 PM.

That the proposed Full-time Municipal Law Enforcement Coordinator Position, be deleted. Yes (3): Councillor Jones, Councillor Neal, and Councillor Traill No (4): Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor Zwart

That marriage ceremony services be contracted out. Yes (3): Councillor Neal, Councillor Traill, and Councillor Zwart No (2): Councillor Hooper, and Councillor Jones Declared (2): Mayor Foster, Councillor Anderson

That the proposed Contract Planner I to Full-time Planner I position (budget impact of $20,900), be deleted. Yes (2): Councillor Neal, and Councillor Traill No (5): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Jones, and Councillor Zwart

That Patterson Road bank stabilization remediation work to correct the erosion of the bank on Patterson Road in the amount of $200,000, be added to the 2020 Budget and funded through the Tax Rate Stabilization Reserve Fund.

That the Rules of Procedure be suspended to extend the meeting for an additional 5 minutes.