General Government Committee

That the Rules of Procedure be suspended to extend the delegation for an additional 2 minutes.

That Item 5.1, Delegation of Yasir Majid and Dr. Naveed Tariq, Regarding a Request for Cricket Ground in Courtice, be

That the Delegation of Mark Hughey, Canadian Nuclear Laboratories (Port Hope Initiative), regarding Port Granby Annual Update, be received with thanks.

That Staff be directed to install an all-way stop sign, as soon as possible, at the intersection of Devondale St. and Firwood Ave. in Courtice.

That the foregoing resolution #GG-442-21 be amended by adding the following after paragraph 1: That a by-law to amend By-law 2014-059 to Regulate Traffic and Parking on Highways, Private Property and Municipal Property, to approve this change, be brought forward to the October 18, 2021, Council meeting.

That Staff be directed to install an all-way stop sign, as soon as possible, at the intersection of Devondale St. and Firwood Ave. in Courtice; and That a by-law to amend By-law 2014-059 to Regulate Traffic and Parking on Highways, Private Property and Municipal Property, to approve this change, be brought forward to the October 18, 2021, Council meeting.

That the Committee recess for 10 minutes.

That Communication Items 7.1 and 7.2, be received on consent, with the exception of Item 7.2.

That Communication Item 7.2, Michael Harris, P. Eng., Project Engineer, Region of Durham, Regarding a Request for Noise By-law Exemption for October 14, 2021 to November 5, 2021, be

That Report ESD-003-21 and any related communication items, be received; That the Mayor and Clerk be authorized to execute the Automatic Aid Agreement with Oshawa Fire Services, Attachment 1 to Report ESD-003-21; and That all interested parties listed in Report ESD-003-21 and any delegations be advised of Council’s decision.

Whereas since early 2020 our ability to gather, connect and celebrate in person has been impacted by COVID-19 and this social isolation can have negative effects on our sense of belonging and mental health. And Whereas our local Community Halls, which are operated by volunteer boards, allocate funds raised through special events to support their operating expenses and some larger projects. And Whereas, when it is safe to do so, a coordinated community wide event involving satellite offerings in our various communities, involving local Hall Boards, Business Improvement Areas and community groups, will provide an opportunity for neighbours - both urban and rural, friends and business owners to celebrate their support for one another throughout the pandemic; Therefore be it resolved that the Council of the Municipality of Clarington allocate funds to support these events throughout Clarington and that staff be directed to support the planning of such events, tentatively scheduled at some point prior to May 31, 2022 with appropriate community partners, and further, approve $36,000 from the Tax Rate Stabilization Reserve Fund (with funds Received from the Province of Ontario through the COVID-19 Recovery Grant) to support some Community Celebration events throughout Clarington. Yes (3) Mayor Foster, Councillor Hooper, and Councillor Zwart No (3) Councillor Anderson, Councillor Jones, and Councillor Neal Absent (1) Councillor Traill

That the Committee recess for 10 minutes to address technical issues regarding the audio and video of the live stream.

That Committee recess for their one hour scheduled break at 11:30 a.m. to address technical issues regarding the audio and video of the live stream.

Whereas the Provincial Government has provided funding throughout the COVID-19 Pandemic to promote economic recovery; And whereas since March 2020 the ability for communities to gather and celebrate in person has been impacted by COVID-19 and social isolation can have negative effects on our sense of belonging and mental health; And whereas all Clarington residents would benefit from community celebrations aimed at strengthening communities and building sustainable community hall and arena boards; Therefore, be it resolved that the Council of the Municipality of Clarington does hereby request and advocate that the Province of Ontario develop funding opportunities for Municipalities and local groups to develop and implement local community celebrations to reconnect with their community. Yes (6) Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Jones, Councillor Neal, and Councillor Zwart Absent (1) Councillor Traill

That Report LGS-023-21, and any related communications, be received; That the By-law attached to Report LGS-023-21, as Attachment 1, be approved; and That all interested parties listed in Report LGS-023-21 and any delegations be advised of Council’s decision.

That Report LGS-025-21 be received; That the By-laws attached to Report LGS-025-21, as Attachment 1 and 2, be approved; and That Staff implement the additional measures described in Report LGS-025-21.

Whereas the Ministry of Transportation, in cooperation with the Royal Canadian Legion, offers the opportunity for an Ontario Veteran Plate (i.e. “poppy plates”) to be issued to any person who has honourably served in: Served in the Canadian Armed Forces, including Reserve Forces, the forces of the Commonwealth, or its wartime allies; Served in the Merchant Navy or Ferry Command during wartime; Currently serving members of the Canadian Forces including Reserve Forces; Served in NATO operations or as a member of United Nations peacekeeping force as a member of a Canadian police service; Currently serving or retired members of the Royal Canadian Mounted Police; Served in the Vietnam War in the forces of the United States or its allies during this war and who was a Canadian citizen at the time of such service. And whereas the Council of the Municipality of Clarington deems it appropriate to acknowledge the services of our veterans; Now therefore be it resolved that Staff be directed to prepare an amendment to the Traffic By-law 2014-059 to exempt vehicles bearing a Province of Ontario Veteran's plate, from the payment of parking fees, substantially as follows: The provisions of this by-law, regulating the payment of fees for parking meters on municipal roadways, shall not apply to persons in respect to parked vehicles bearing a valid authorized Province of Ontario Veteran Licence Plate.

That Clarington provide all necessary information to the MECP in order that they can give due consideration to ordering an Environmental Assessment for the anaerobic digester.

That the Committee recess for 15 minutes.

Whereas the Newcastle Community Hall will be celebrating their 100th anniversary in 2023; And whereas the Municipality of Clarington is supportive of this milestone; And whereas planning has begun for the anniversary, and they are looking for certainty in the event planning process; Now therefore be it resolved that the Municipality of Clarington commits to holding the 2023 Mayor’s Levy at the Newcastle Community Hall to help kick off their anniversary celebrations.

That Report FSD-040-21 and any related communication items, be received; That Staff prepare a draft budget with a target municipal increase of 1.7 per cent; That Staff include within the draft budget requests for funding from external agencies up to a maximum of 1.7 per cent; That the 2022 budget schedule, as outlined within Report FSD-040-21, be approved; and That all interested parties listed in Report FSD-040-21 and any delegations be advised of Council’s decision. Yes (2) Councillor Jones, and Councillor Neal No (4) Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor Zwart Absent (1) Councillor Traill

That the Rules of Procedure be suspended to allow Members of Committee to speak to the foregoing Resolution #GG-460-21 for a second time.

That Report FSD-040-21 and any related communication items, be received; That Staff prepare a draft budget with a target municipal increase of 3.5 per cent; That Staff include within the draft budget requests for funding from external agencies up to a maximum of 3.25 per cent; That the 2022 budget schedule, as outlined within Report FSD-040-21, be approved; and That all interested parties listed in Report FSD-040-21 and any delegations be advised of Council’s decision. Yes (3) Mayor Foster, Councillor Anderson, and Councillor Hooper No (3) Councillor Jones, Councillor Neal, and Councillor Zwart Absent (1) Councillor Traill

That Report FSD-040-21 and any related communication items, be received; That Staff prepare a draft budget with a target municipal increase of 3.95 per cent; That Staff include within the draft budget requests for funding from external agencies up to a maximum of 3.30 per cent; That the 2022 budget schedule, as outlined within Report FSD-040-21, be approved; and That all interested parties listed in Report FSD-040-21 and any delegations be advised of Council’s decision. Yes (4) Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor Zwart No (2) Councillor Jones, and Councillor Neal Absent (1) Councillor Traill

That Report FSD-041-21 be received for information.

That Report FSD-042-21 be received; and That the Debt Management Policy attached to Report FSD-042-21, as attachment #1, be approved.

That Report FSD-043-21 be received; and That the Surplus/Deficit Policy attached to Report FSD-043-21, as attachment 1, be approved.

That Report FSD-044-21 be received; That GWS Landscaping Inc. having met all terms, conditions and specifications of CL2021-24 be awarded the contract for an initial three-year term for Snow Clearing Services for Municipal Facilities, Parking Lots, Sidewalks/Walkways, Crosswalks, Laneways, Trails/Pathways and Boulevard Snow Removal, throughout Courtice, Bowmanville, Newcastle & District Rural Areas; That the funds required for the first-year term in the amount of $1,003,711.59 (Net HST Rebate) be drawn from the respective operating budgets; That the Purchasing Manager in consultation with the Director of Public Works be authorized to extend the contract for up to two additional one-year terms pending satisfactory service, available funds, and subject to yearly rate increase based on the Consumer Price Index, All Items, Ontario, most recent issue; and That all interested parties listed in Report FSD-044-21 and any delegations be advised of Council’s decision. Yes (3) Mayor Foster, Councillor Anderson, and Councillor Hooper No (3) Councillor Jones, Councillor Neal, and Councillor Zwart Absent (1) Councillor Traill

That Report FSD-044-21 Snow Clearing Services, be

That Report FSD-045-21 be received; That Cressman Tree Maintenance & Landscaping Ltd., with a bid amount of $268,370.63 (Net HST Rebate) being the low compliant bidder meeting all terms, conditions and specifications of CL2021-27 be awarded the contract for the Supply, Delivery and Installation of Various Trees throughout the Municipality as requested by the Public Works Department; and That the total funds required in the amount of $268,370.63 (Net HST Rebate) be funded from the 2021 approved budget allocation as provided from the following account: Description Account Number Amount 100-36-325-10215-7163 PARKS FORESTRY - COTRACT $268,371 That all interested parties listed in Report FSD-045-21 and any delegations be advised of Council’s decision.

That Report CAO-005-21 be received; That a CAO Selection Committee be established to work with the recruitment firm to recommend to Council a short list of candidates to interview for the CAO’s position; That the CAO Selection Committee consist of the Mayor, an executive with senior leadership experience in public sector organizations and a Member of Council; That a vote be conducted to appoint a Member of Council to the CAO Selection Committee in accordance with the Appointment Policy; That Staff report back to Council with a recommendation for an award of contract to an executive recruiting firm.

That Staff be directed to negotiate and enter into a single source contract with Western Management Consultants, with an upset limit of $40,000.

That Report CAO-008-21 be received for information.

That Report CAO-009-21 be received; That Council endorse in principle the recommendations contained in the Centralized Customer Service Review prepared by CSPN dated September 21, 2021 (Attachment 1); That Staff be directed to review the recommendations contained in the CSPN Report and prepare an implementation plan to create a centralized customer service model; That any net-new costs associated with the implementation plan shall require prior approval from Council; and That Staff be directed to respond in support of the letter from the Region of Durham dated August 11, 2021 (Attachment 2) to allow 311 calls made within Municipal boundaries to be routed to the Region, in an effort to address gaps in geographic exchange boundaries. Yes (4) Mayor Foster, Councillor Hooper, Councillor Jones, and Councillor Zwart No (1) Councillor Neal Absent (2) Councillor Anderson, and Councillor Traill

That Staff be directed to write and produce a one page quarterly update of local Municipal news containing Council decisions and major news stories from the Municipality, tentatively named “What's up in Clarington”; That the quarterly update be distributed using Canada Post mail-drop to all residents in Clarington; and That the cost (estimated to cost $62,500 annually) be funded from the Tax Rate Stabilization Fund. Yes (4) Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor Zwart No (2) Councillor Jones, and Councillor Neal Absent (1) Councillor Traill

That the Rules of Procedure be suspended to extend the meeting until 5:00 p.m.

That, in accordance with Section 239 (2) of the Municipal Act, 2001 , as amended, the meeting be closed for the purpose of discussing a matter that deals with a proposed or pending acquisition or disposition of land by the municipality or local board.

That Report CAO-007-21 be received; That option 2a contained in the Confidential Memo dated September 24, 2021, be approved; and That all interested parties be advised of Council's decision. Yes (4) Councillor Anderson, Councillor Hooper, Councillor Jones, and Councillor Zwart No (1) Councillor Neal Absent (1) Councillor Traill

That the meeting adjourn at 5:00 p.m.

That Item 5.1, Delegation of Yasir Majid and Dr. Naveed Tariq, Regarding a Request for a Cricket Ground in Courtice, be

Whereas the Ministry of Transportation, in cooperation with the Royal Canadian Legion, offers the opportunity for an Ontario Veteran Plate (i.e. “poppy plates”) to be issued to any person who has honourably served in:  Served in the Canadian Armed Forces, including Reserve Forces, the forces of the Commonwealth, or its wartime allies;  Served in the Merchant Navy or Ferry Command during wartime;  Currently serving members of the Canadian Forces including Reserve Forces;  Served in NATO operations or as a member of United Nations peacekeeping force as a member of a Canadian police service;  Currently serving or retired members of the Royal Canadian Mounted Police; General Government Committee Minutes September 27, 2021  Served in the Vietnam War in the forces of the United States or its allies during this war and who was a Canadian citizen at the time of such service. And whereas the Council of the Municipality of Clarington deems it appropriate to acknowledge the services of our veterans; Now therefore be it resolved that Staff be directed to prepare an amendment to the Traffic By-law 2014-059 to exempt vehicles bearing a Province of Ontario Veteran's plate, from the payment of parking fees, substantially as follows: The provisions of this by-law, regulating the payment of fees for parking meters on municipal roadways, shall not apply to persons in respect to parked vehicles bearing a valid authorized Province of Ontario Veteran Licence Plate.

Whereas the Newcastle Community Hall will be celebrating their 100th anniversary in 2023; And whereas the Municipality of Clarington is supportive of this milestone; General Government Committee Minutes September 27, 2021 And whereas planning has begun for the anniversary, and they are looking for certainty in the event planning process; Now therefore be it resolved that the Municipality of Clarington commits to holding the 2023 Mayor’s Levy at the Newcastle Community Hall to help kick off their anniversary celebrations.

That Report CAO-007-21 be received; That option 2a contained in the Confidential Memo dated September 24, 2021, be approved; and General Government Committee Minutes September 27, 2021 That all interested parties be advised of Council's decision. Yes (4): Councillor Anderson, Councillor Hooper, Councillor Jones, and Councillor Zwart No (1): Councillor Neal Absent (1): Councillor Traill