Regular Council Meeting

That the Council recess for 5 minutes to address technical issues.

That the minutes of a regular meeting dated March 14, 2022, be approved.

That the Director of Public Works be requested to provide a brief synopsis of Report PWD-008-22 - Solina Traffic Report. Yes (4) Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor Zwart No (3) Councillor Jones, Councillor Neal, and Councillor Traill

That the Agenda be altered to consider Report PWD-008-22 (Item 8.1.2 of the General Government Committee minutes), at this time.

That Report PWD-008-22 and any related communication items, be received; That the Traffic Improvement Options be approved as follows: That the NO HEAVY TRUCKS prohibition currently in effect along Concession Road 6 and Concession Road 7 be permanent; That staff proceed with the installation of the red flashing beacons on the all-way stop signs at Concession Road 6 and Solina Road to be funded at the discretion of the Director of Financial Services/Treasurer; That staff consult with the community on the installation of a paved shoulder for walking purposes on the east side of Solina Road south of Concession Road 6. If supported by the residents the estimated cost will be included in the 2023 Public works budget submission; That staff schedule the installation of the Municipality’s seasonal rubber speed cushions on Concession Road 6 later this Spring. In combination with the installation of the speed cushions that speed study data and community consultation be undertaken; That following Council’s approval of a Traffic Calming Guide for the Municipality that staff be directed to form a working group with a representative number of interested residents from Solina. In consultation with Public Works staff, the committee will be tasked with developing a permanent traffic calming design for Concession Road and Solina Road. If supported by the majority of the community the associated costs will be included in the 2023 Public Works budget submission; and That all interested parties li

That Report PWD-008-22 and any related communication items, be received; That the Traffic Improvement Options be approved as follows: 2. That staff proceed with the installation of the red flashing beacons on the all-way stop signs at Concession Road 6 and Solina Road to be funded at the discretion of the Director of Financial Services/Treasurer; 3. That staff consult with the community on the installation of a paved shoulder for walking purposes on the east side of Solina Road south of Concession Road 6. If supported by the residents the estimated cost will be included in the 2023 Public works budget submission; 4. That staff schedule the installation of the Municipality’s seasonal rubber speed cushions on Concession Road 6 later this Spring. In combination with the installation of the speed cushions that speed study data and community consultation be undertaken; 5. That following Council’s approval of a Traffic Calming Guide for the Municipality that staff be directed to form a working group with a representative number of interested residents from Solina. In consultation with Public Works staff, the committee will be tasked with developing a permanent traffic calming design for Concession Road and Solina Road. If supported by the majority of the community the associated costs will be included in the 2023 Public Works budget submission; and That all interested parties listed in Report PWD-008-22 and any delegations be advised of Council’s decision.

That the NO HEAVY TRUCKS prohibition currently in effect along Concession Road 6 and Concession Road 7 be permanent. Yes (4) Councillor Anderson, Councillor Jones, Councillor Neal, and Councillor Traill No (3) Mayor Foster, Councillor Hooper, and Councillor Zwart

That the Council recess for 10 minutes.

That Advisory Committee Report Items 9.1.1 through to 9.1.4, be approved.

That the recommendations contained in the General Government Committee Minutes of March 21, 2022 be approved on consent, with the exception of items 6.1, 8.1.1, 8.1.3, 8.4.1, 9.1, 8.1.4 and 8.1.2 (which was considered earlier in the meeting during Reports/Correspondence Related to Presentations/Delegations).

That Report PWD-007-22, and any related communication items, be received; That Council receive the LEAF Backyard Tree Planting Program Interim Report - Dec 2020 (Attachment 1 to Report PWD-007-22) for information; That Council approve a new backyard tree planting pilot program at the Municipality of Clarington; That a sole source contract for the delivery of the Backyard Tree Planting Program be awarded to Local Enhanced Appreciation of Forests (LEAF) for 2022, in the amount of $15,000; That the 2022 cost, in the amount of $15,000, be funded from the existing approved 2022 Public Works Department tree planting budget; That Council direct staff to enter into a one-year program agreement with the Region of Durham, LEAF and participating Local Area Municipalities to deliver the backyard tree planting program in 2022, with terms and conditions satisfactory to the Chief Administrative Officer, Director of Public Works; Director of Financial Services and the Director of Legislative Services; That Council direct staff to review the performance of the LEAF Backyard Tree Planting program in 2022 prior to the 2023 budget cycle to consider whether the program should be continued in 2023; and That all interested parties listed in Report PWD-007-22 and any delegations be advised of Council’s decision. Yes (4) Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor Zwart No (3) Councillor Jones, Councillor Neal, and Councillor Traill

That Report PWD-006-22 and any related communication items, be received; That Public Works staff be directed to ensure that all necessary improvements are completed at the Parking Lot for Tooley’s Mill Park over the next few weeks; That parking signage be installed, that indicates parking for Tooley’s Mill Park is also available at the top of the hill; That the licence agreement not be further extended unless approved by Council; and That all interested parties listed in Report PWD-006-22 and any delegations be advised of Council’s decision.

That Report PWD-009-22 and any related communication items, be received; That funding for the Municipality’s share of joint project costs for the reconstruction / urbanization of Baseline Road from Courtice Road to Trulls Road in the amount of $3,344,172.19 (which includes $540,977.22 for secondary costs such as contract administration, inspection, material testing, contingencies, net HST and $317,109.33 for design, utility relocations, and permits) be approved and be drawn from the following Public Works Department Capital Accounts: Baseline Road Reconstruction (Trulls Road to Courtice Road) Account Amount 110-32-330-84341-7401 $2,500,000.00 Additional Funding Required Account Amount Municipal Capital Works Program Reserve Fund $48,371.07 Roads and Related Development Charges Reserve Fund $795,801.12 Total Funding $3,344,172.19 That all interested parties listed in Report PWD-009-22 and any delegations be advised of Council’s decision.

That Report FSD-014-22 and any related communication items, be received; That Corsa Construction Limited with an estimated annual bid of $96,300 (Net HST Rebate) being the lowest bidder meeting all terms, conditions and specifications of CL2022-8 be awarded the contract for an initial two-year term for Miscellaneous Catch Basin and Maintenance Hole Repairs, as required by the Public Works Department; That pending satisfactory performance, the Purchasing Manager, in consultation with the Director of Public Works be given the authority to extend the contract for this service for up to three additional one-year terms; That the funds required for the first-year term in the estimated amount of $96,300 (Net HST Rebate) be funded from the Municipality’s respective operating accounts. The funds required for the second-year term in the estimated amount of $96,300 (Net HST Rebate) will be included in future budget accounts; and That all interested parties listed in Report FSD-014-22 and any delegations be advised of Council’s decision. Yes (5) Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Traill, and Councillor Zwart No (2) Councillor Jones, and Councillor Neal

That Staff be directed to complete the future connection for the Farewell Creek trail near Darlington Blvd. in 2022.

That the item 9.1 - Future Connection for Farewell Creek Trail, be

That Item 8.1.4, Memo-013-22, Review of Traffic Control Signals at Liberty Street and Baseline Road, be received for information.

That the recommendations contained in the Planning and Development Committee Report of April 4, 2022 be approved on consent, with the exception of item 5.1.1.

That Report PSD-017-22 and any related communication items, be received; That the red-lined revision to a Draft Approved Plan of Subdivision, submitted by Farsight Investments Limited to alter the lot frontages and road layout, be supported subject to the conditions contained in Attachment 1 to Report PDS 017-22; That the proposed application for rezoning be approved and that the Zoning By-law contained in Attachment 2 to Report PDS-017-22 be passed; That, once all conditions contained in the Official Plan with respect to the removal of the (H) Holding Symbol are satisfied, the By-law authorizing the removal of the (H) Holding Symbol be approved; That the Durham Regional Planning and Economic Development Department and Municipal Property Assessment Corporation be forwarded a copy of Report PDS-017-22 and Council’s decision; and That all interested parties listed in Report PSD-017-22 and any delegations be advised of Council’s decision.

That leave be granted to introduce By-laws 2022-018 to 2022-022; and That the said by-laws be approved.

That the Rules of Procedure be suspended to introduce a motion regarding the Building Communities through Arts and Heritage Program.

Whereas the Newcastle Community Hall is celebrating its 100th anniversary in 2023 and is looking at various options to fund the celebration; Whereas the Government of Canada has launched a Building Communities through Arts and Heritage program that supports 100% of eligible costs up to $200,000 for programs that commemorate 100th anniversaries or greater of a local historical event or personality with a deadline of April 30, 2022; Whereas pursuant to an Indenture dated July 30,1923 (the “Massey Trust”), Chester Daniel Massey agreed to convey the land and the building now known municipally as the Newcastle Village Community Hall to The Corporation of the Village of Newcastle upon certain trusts, which meets the criteria of the grant based on commemorating local historical personalities; Whereas funding by the program is conditional upon confirmation of cash and/or in-kind support from the applicant’s municipal government; Whereas By-Law 2014-094 established a municipal service board to control and manage the Newcastle Village Community Hall, 20 King Avenue West, known as the “Newcastle Village Community Hall Board and the Municipality provides ongoing support to its Hall/Arena Boards; Whereas confirmation of cash can be provided as a letter of support indicating that the financial contribution in the 2023 budget is likely to be between a specified amount; Now therefore be it resolved: 1. That the Council of the Municipality of Clarington supports the application by the Newcast

That leave be granted to introduce By-law 2022-023, being a by-law to confirm the proceedings of the Council of the Municipality of Clarington at a regular meeting held on the 4th day of April, 2022; and That the said by-law be approved.

That the meeting adjourn at 9:24 p.m.

That the foregoing Resolution #C-080-22 be divided such that Traffic Improvement Option 1 be considered separately from Options 2 through 5.

That the meeting adjourn at 9:25 p.m.