Special General Government Committee

That the delegation Marilyn Morawetz, Jury Lands Foundation, regarding Report FSD-004-23, 2023 Operating and Capital Budget (Jury Lands Cafeteria Building), be received with thanks.

That the Committee recess for five minutes.

That Report FSD-004-23 and any related delegations or communication items, be received; That the 2023 Draft Budget Book be amended to reduce the transfer from the Tax Rate Stabilization Reserve Fund by $940,000; That the 2023 Draft Budget Book be amended to reflect the required tax levy request from the Historic Downtown Bowmanville Business Improvement Area, and that Council approves the 2023 Budget for the Bowmanville BIA outlined in Report FSD-004-23; That Council approves the 2023 Operating and Capital Budgets, as amended including "external agencies", reserve and reserve fund contributions and the financing of capital projects as outlined in the 2023 Draft Budget Book (Attachment #1), as directed in FSD-004-23; That Staff be directed to request the 2023 budgets for the Orono BIA and the Newcastle BIA for approval at a subsequent meeting prior to the striking of the tax rates; That any cash flow shortfall in the Development Charges Reserve Funds be interim financed by the Municipal Capital Works Reserve Fund and General Municipal Reserve Fund, to be repaid with interest, as cash flow permits; That Report FSD-004-23 be adopted by resolution in accordance with provisions of Ontario Regulation 284/09 of the Municipal Act, 2001 ; That the Deputy CAO/Treasurer is authorized to fund projects which have been previously approved in the 2019 to 2022 budgets and not completed with funding to be from the appropriate reserve or reserve fund; That the appropriate by-laws to levy the 2

That Staff add a contribution to the expansion of Charles H. Best Diabetes Centre from the Tax Rate Stabilization Reserve Fund in the amount of $25,000 and that this amount be included in the 2024 to 2026 budgets.

Whereas, a group of residents approached Council in 2022 for assistance in developing a cricket pitch in Courtice; And whereas under the direction of Council staff of the Public Works Department secured the use of the sportsfield at Holy Trinity Catholic School through the Peterborough Victoria Northumberland and Clarington Catholic District School Board; And whereas funding was also approved by Council to purchase a storage bunker and a portable cricket pitch mat to assist with the field set-up; And whereas another group of residents have now expressed a similar request for Council’s assistance in developing a cricket pitch in Bowmanville; Now therefore be it resolved: That the Public Works Department be directed to assist the Bowmanville group with locating a suitable field location in Bowmanville or Newcastle for cricket play; That subject to Council’s approval of an estimated $20,000 that the Public Works Department coordinate the procurement of a storage bunker and a portable cricket pitch mat for the field set-up to be funded from the Tax Rate Stabilization Fund; and That all interested parties be notified of Council’s decision.

That Staff add a contribution to the Future Staffing Reserve Fund to the operating budget from the tax levy in the amount of $170,000.

That Report FSD-004-23, the 2023 Capital and Operating Budget, and amendments, be

That, for proposed staff funded by the tax levy, the budget be based on a nine month period with the corresponding reduction directed to the Tax Rate Stabilization Reserve Fund (approximately $566,700). Yes (7) Mayor Foster, Councillor Anderson, Councillor Traill, Councillor Zwart, Councillor Rang, Councillor Elhajjeh, and Councillor Woo

That Staff be directed to distribute the 2023 Capital and Operating line by line Budget to all Members of Council who want it. Yes (5) Councillor Anderson, Councillor Traill, Councillor Zwart, Councillor Rang, and Councillor Elhajjeh No (2) Mayor Foster, and Councillor Woo

That Staff reduce the contracted services budget for the Strategic Plan in the Office of the CAO Strategic Initiatives Division and correspondingly reduce the transfer from the Tax Rate Stabilization Reserve Fund in the amount of $20,000.

That the staffing request for Mayor and Council for the Policy and Communications Advisor be removed from the budget and municipal tax levy in the amount of $115,100. Yes (1) Councillor Traill No (6) Mayor Foster, Councillor Anderson, Councillor Zwart, Councillor Rang, Councillor Elhajjeh, and Councillor Woo

That all the staffing requests in the 2023 budget be approved. Yes (6) Mayor Foster, Councillor Anderson, Councillor Zwart, Councillor Rang, Councillor Elhajjeh, and Councillor Woo No (1) Councillor Traill

That the Rules of Procedure be suspended to allow Members of Committee to speak to the foregoing Resolution #GG-065-23 for a second time.

Whereas, on January 17, 2022, a major winter storm created significant operational challenges with Sidewalk Snow Clearing throughout Clarington; And whereas, at the January 24, 2022 regular Council meeting, staff of the Public Works Department were directed to report back on the status of sidewalk snow clearing operations; And whereas, at the February 7, 2022 Joint Committee meeting, Council approved $300,000 in capital funding to purchase equipment for municipal staff to clear sidewalks on arterial class roadways; And whereas, due to supply chain issues associated with the Covid 19 pandemic, it was determined that suitable equipment was temporarily unavailable and the cost to provide this service internally was well beyond available levels of staffing resources and the approved capital funding; And whereas, on January 26, 2023, another major winter storm caused delays with the clearing of main arterial sidewalks or in some areas roadway ploughing operations have covered sidewalks already maintained by residents; Now therefore be it resolved: That an additional $600,000 in capital funding and $250,000 in staffing resources be approved such that the Public Works Department can acquire the necessary resources to clear arterial sidewalks during the 2023/2024 winter season; That these additional resources also be used to help expedite snow removal operations in locations with limited storage space or where resident sidewalks have been inadvertently covered by roadway ploughing op

That the foregoing Resolution #GG-076-23 be amended such that: The following wording be added after the words “capital funding”: "from the Capital Works Reserve Fund" And The following wording be deleted: “$250,000 in staffing resources be approved” and replaced with “$250,000 in staffing resources be supported beginning in the fourth quarter 2023."

That the question now be put. Yes (5) Mayor Foster, Councillor Anderson, Councillor Zwart, Councillor Rang, and Councillor Woo No (2) Councillor Traill, and Councillor Elhajjeh

That the Special General Government Committee meeting tentatively scheduled for February 3, 2023 is no longer required.

That the meeting adjourn at 2.18 p.m.

That, for proposed staff funded by the tax levy, the budget be based on a nine month period with the corresponding reduction directed to the Tax Rate Stabilization Reserve Fund (approximately $566,700). Yes (7): Mayor Foster, Councillor Anderson, Councillor Traill, Councillor Zwart, Councillor Woo, Councillor Elhajjeh, and Councillor Rang

That Staff be directed to distribute the 2023 Capital and Operating line by line Budget to all Members of Council who want it. January 30, 2023 Special General Government Committee Minutes Yes (5): Councillor Anderson, Councillor Traill, Councillor Zwart, Councillor Elhajjeh, and Councillor Rang No (2): Mayor Foster, and Councillor Woo

That the staffing request for Mayor and Council for the Policy and Communications Advisor be removed from the budget and municipal tax levy in the amount of $115,100. Yes (1): Councillor Traill No (6): Mayor Foster, Councillor Anderson, Councillor Zwart, Councillor Woo, Councillor Elhajjeh, and Councillor Rang

That all the staffing requests in the 2023 budget be approved. Yes (6): Mayor Foster, Councillor Anderson, Councillor Zwart, Councillor Woo, Councillor Elhajjeh, and Councillor Rang No (1): Councillor Traill

That the foregoing Resolution #GG-067-23 be amended such that:  The following wording be added after the words “capital funding”: "from the Capital Works Reserve Fund" And  The following wording be deleted: “$250,000 in staffing resources be approved” and replaced with “$250,000 in staffing resources be supported beginning in the fourth quarter 2023."

That the question now be put. Yes (5): Mayor Foster, Councillor Anderson, Councillor Zwart, Councillor Woo, and Councillor Rang No (2): Councillor Traill, and Councillor Elhajjeh