General Government Committee

That the Agenda for the General Government Committee meeting of November 9, 2020 be adopted as presented with the addition of a New Business Item regarding Procedural By-law.

That the minutes of the regular meeting of the General Government Committee meeting held on October 19, 2020, be approved.

That the delegation of Simon Langer, National Manager, Government and Strategic Partnerships, National Diabetes Trust, be

That Communication Items 9.1 to 9.6, be received on consent.

That Communication Item 9.1, Minutes of the Bowmanville Business Improvement Area dated September 15, 2020, be received for information.

Whereas Outdoor exercise is beneficial, especially now during COVID-19 for our physical, mental health and general overall well being; And whereas there will be more residents in Clarington this winter as they will not be travelling; Now therefore be it resolved that the Public Works Department include snow removal on the following Clarington Trails (as listed in Communication 10.1 General Government Committee Meeting) for the 2020/2021 Winter Season: Samuel Wilmot Nature Area Trail Newcastle Bowmanville Valley 2000 Trail Soper Creek Trail Bowmanville Farewell Creek Trail Courtice; That Staff be directed to include the trails as a consideration for the 2021 Budget; and That all interested parties including the Clarington Active Transportation Safe Roads Committee be notified of Council's decision. Yes (6) Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Jones, Councillor Neal, and Councillor Traill No (1) Councillor Zwart

That the foregoing Resolution #GG-391-20 be amended by adding the following at the end: That "Samuel Wilmot Nature Area Trail Newcastle" be deleted; and That pre-budget approval be given for the 2020/2021 Winter Season for the following: Bowmanville Valley 2000 Trail Soper Creek Trail Bowmanville Farewell Creek Trail Courtice

That the foregoing Resolution #GG-392-20 be amended by adding the following at the end: That Staff be directed to report on whether the "Samuel Wilmot Nature Area Trail Newcastle " could be maintained by Clarington Staff, following a snowfall, for 2021.

That Communication Item 10.2 from Simon Langer, National Manager, Government and Strategic Partnerships, National Diabetes Trust, be

That Communication Item 10.3 from Laurel Kahler, be

That Communication Item 10.4 from Steve Brake, Director of Public Works and Item 12.1, Report PWD-003-20, be

That the Committee recess for 10 minutes.

That the Rules of Procedure be suspended to extend the meeting for an additional 15 minutes until 12:15 p.m.

That the Delegation of Patrick McNeil, Chair of the Board of Directors, Elexicon Corporation, Lesley Gallinger, President & Chief Executive Officer, Elexicon Energy, and Karen Fisher, Interim President & CEO, Elexicon Group, regarding Elexicon Update, be received with thanks.

That Report CSD-011-20 be received for information.

That Report CSD-011-20 be

That the Rules of Procedure be suspended to allow Members of Committee to speak to the foregoing Resolution #GG-400-20 for a second time.

That Report CSD-012-20 be received; and That additional funds as indicated in Report CSD-012-20 be approved.

That Report LGS-003-20 be received; That courtesy parking for Downtown Bowmanville be provided for the month of December 2020; That Staff will work with the Bowmanville BIA to develop a further parking recommendations for downtown Bowmanville; and That all interested parties listed in Report LGS-003-20 and any delegations be advised of Council’s decision.

That Report FND-038-20 be received; and That the Director of Financial Services/Treasurer be directed to work with the ONE JIB to become a member of the joint investment board and adopt the prudent investor standard.

That Report FND-039-20 be received; That the letter dated October 22, 2020, from the Municipal Finance Officers Association of Ontario attached to report FND-039-20, as attachment 1, be received for information; That the draft resolution attached to report FND-039-20, as attachment 2, be approved as follows: Whereas the COVID-19 pandemic has had significant financial and operational impacts on Ontario municipalities; And whereas municipalities have had to divert resources towards addressing the immediate needs of the pandemic and maintaining service delivery standards despite evolving restrictions and limited funds; And whereas the Government of Ontario has delayed timelines with respect to several pieces of legislation; And whereas the Government of Ontario has regulated municipal asset management through O. Reg. 588/17: Asset Management Planning for Municipal Infrastructure under the Infrastructure for Jobs and Prosperity Act, 2015 ; And whereas O. Reg. 588/17 mandates that every municipality shall prepare an asset management plan in respect of its core municipal infrastructure assets by July 1, 2021, and in respect of all of its other municipal infrastructure assets by July 1, 2023; And whereas the key components of an asset management plan as required by the regulation are: 1.Infrastructure asset inventory 2.Levels of service 3.Lifecycle management and financial strategy And whereas there is a concern amongst Municipal Finance Officers’ Association of Ontario (MFOA) membe

That Report FND-040-20 be received; That Pomax Consulting Inc. with a bid amount of $69,400.32 (net HST rebate), providing the lowest overall cost and meeting the passing threshold and all terms, conditions and specifications of RFP2020-8, be awarded the contract for the provision of Consulting Services as required to complete the Fire Master Plan Update; That the funds required for this project in the total amount of $69,400.32 (net HST rebate) is in the approved budget allocation as provided, be funded from the following account; and Description Account Number Amount EMS-Admin.-Consulting 100-28-280-00000-7160 $69,400 That all interested parties listed in Report FND-040-20 and any delegations be advised of Council’s decision.

That Report FND-041-20 be received; That WSP Canada Inc. with a bid amount of $37,638.99 (Net HST Rebate), providing the lowest overall cost and meeting the passing threshold and all terms, conditions and specifications of RFP2020-12 be awarded the contract for the provision of Consulting Services as required to complete the Bond Head Park Jetty – Erosion Analysis and Report; That the funds required for this project in the total amount of $37,638.99 (Net HST Rebate) is in the approved budget allocation as provided, be funded from the following account; and Description Account Number Amount Retaining Walls (2020 Budget) 110-36-330-83438-7401 $37,639 That all interested parties listed in Report FND-041-20 and any delegations be advised of Council’s decision.

That Report FND-043-20 be received; That Donway Ford Inc., with a bid price of $49,443.15 (Net HST Rebate) being the low compliant bidder meeting all terms, conditions and specifications of Q2020-23 be awarded the contract for the Supply and Delivery of One All-Wheel Drive Cargo Van as required by the Municipality; That the total funds required for this project in the amount of $57,443.15 (Net HST Rebate), which includes the vehicle cost of $49,443.15 (Net HST Rebate) and other costs including decals, stripping, beacon lights, radio equipment, cargo partitions and storage containers in the estimated amount of $8,000.00. That the approved budget of $35,000 and the over budget amount of $22,443.15 be funded from the Animal Services Fleet Replacement and the Animal Services Reserve Fund as provided from the following accounts: Description Account Number Amount Animal Services Fleet Replacement 110-19-388-81909-7401 $35,000 Animal Services Reserve Fund 523-00-000-00000-7418 $22,443 That all interested parties listed in Report and any delegations be advised of Council’s decision.

That Report FND-044-20 be received; That CSL Group Ltd. with a total bid amount of $1,260,376.26 (Net HST Rebate) construction costs and being the lowest compliant bidder meeting all terms, conditions and specifications of Tender CL2020-21 and subject to a satisfactory reference check, be awarded the contract for the completion of the Bowmanville Trail Extension in accordance to the specifications of the bid document; That total funds required for this project in the amount of $1,560,757.75 (Net HST Rebate) include $1,260,376.26 (Net HST Rebate) construction costs and other costs such as design, material testing, inspection and contract administration, permits, contingencies in the amount of $300,381.49 (Net HST Rebate), the Public Works Department advises of the following funding exceeds the approved budget allocation and additional funds of $417,296 are required. The project will be funded by as follows: Description Account Number Amount Bowmanville Valley Trail (2020 Budget) 110-32-325-83257-7401 $667,162 Erosion Protection Work (2019 & 2020 Budget) 110-32-340-83437-7401 444,300 Pedestrian Crossover (2020 Budget) 110-32-331-83245-7401 32,000 Funding Shortfall to be funded as follows: 417,296 Development Charge Reserve Fund – Roads 586-00-000-00000-7418 101,365 Development Charge Reserve Fund – Parks 584-00-000-00000-7418 174,332 Municipal Capital Works Reserve Fund 511-00-000-00000-7418 141,599 That all interested parties listed in Report FND-044-20 and any delegations be

Whereas the COVID-19 pandemic continues to negatively impact economic realities for residents and businesses, now and into the foreseeable future; And whereas Clarington Council wishes to support residents and businesses throughout this crisis by continuing to provide critical programs and services to the community with minimal increases to service costs and property taxes. Now therefore be it resolved that Staff be directed to freeze Council Members’ salary, travel allowance, and benefits for 2021 at the approved 2020 rates. Yes (7) Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Jones, Councillor Neal, Councillor Traill, and Councillor Zwart

That the foregoing Resolution #GG-410-20, paragraph 3, be amended by adding the words "and 2022" after the word "2021". Yes (6) Councillor Anderson, Councillor Hooper, Councillor Jones, Councillor Neal, Councillor Traill, and Councillor Zwart No (1) Mayor Foster

That the rules of procedure be amended such that notices of motion, including procedural notices of motion, will not require a signature from the mover and seconder.

That Resolution C-367-20,

That Report FND-028-19 be received; That Staff continue to work with ONE Investment to bring information back to Council related to a new Investment Policy Statement (IPS) and agreements associated with establishing a new Joint Investment Board (JIB) and implementing the Prudent Investor (PI) regime; and That all interested parties listed in Report FND-028-19 and any delegations be advised of Council’s decision.

That the foregoing Resolution #C-367-20 be amended by deleting paragraphs 2 and 3.

That Report PWD-001-20, regarding Ice Skating Trail, be lifted from the table.

That Report PWD-001-20 be

That the foregoing Resolution #GG-416-20 be amended by adding the words "South Courtice Arena" at the end. Yes (4) Mayor Foster, Councillor Jones, Councillor Neal, and Councillor Zwart No (3) Councillor Anderson, Councillor Hooper, and Councillor Traill

That, in accordance with Section 239 (2) of the Municipal Act, 2001 , as amended, the meeting be closed for the purpose of discussing a matter that deals with a proposed or pending acquisition or disposition of land by the municipality of local board.

That Staff be directed to list the property situated between Lot 34 & 35, Concession 1, Former Township of Darlington, on Municipal Listing Service (MLS) for sale.

That Report PWD-003-20 be received; That Communication Item 10.4 from Steve Brake, Director of Public Works regarding Land Appraisal Value for Found Farm Right of Way be Closed and Conveyed as Part of Adjacent Development Proposals be received; and That the Municipality of Clarington retain the land situated between Lot 34 & 35, Concession 1, Former Township of Darlington, for possible future public purposes.

That the meeting adjourn at 3:35 p.m.

That the foregoing Resolution #GG-391-20 be amended by adding the following at the end: That "Samuel Wilmot Nature Area Trail Newcastle" be deleted; and That pre-budget approval be given for the 2020/2021 Winter Season for the following: a. Bowmanville Valley 2000 Trail b. Soper Creek Trail Bowmanville c. Farewell Creek Trail Courtice

That Report LGS-003-20 be received; That courtesy parking for Downtown Bowmanville be provided for the month of December 2020; That Staff will work with the Bowmanville BIA to develop a further parking recommendations for downtown Bowmanville; and General Government Committee Minutes November 9, 2020 That all interested parties listed in Report LGS-003-20 and any delegations be advised of Council’s decision.

That Report FND-040-20 be received; General Government Committee Minutes November 9, 2020 That Pomax Consulting Inc. with a bid amount of $69,400.32 (net HST rebate), providing the lowest overall cost and meeting the passing threshold and all terms, conditions and specifications of RFP2020-8, be awarded the contract for the provision of Consulting Services as required to complete the Fire Master Plan Update; That the funds required for this project in the total amount of $69,400.32 (net HST rebate) is in the approved budget allocation as provided, be funded from the following account; and Description Account Number Amount EMS-Admin.-Consulting 100-28-280-00000-7160 $69,400 That all interested parties listed in Report FND-040-20 and any delegations be advised of Council’s decision.

That Report FND-043-20 be received; That Donway Ford Inc., with a bid price of $49,443.15 (Net HST Rebate) being the low compliant bidder meeting all terms, conditions and specifications of Q2020-23 be awarded the contract for the Supply and Delivery of One All- Wheel Drive Cargo Van as required by the Municipality; That the total funds required for this project in the amount of $57,443.15 (Net HST Rebate), which includes the vehicle cost of $49,443.15 (Net HST Rebate) and other costs including decals, stripping, beacon lights, radio equipment, cargo partitions and storage containers in the estimated amount of $8,000.00; That the approved budget of $35,000 and the over budget amount of $22,443.15 be funded from the Animal Services Fleet Replacement and the Animal Services Reserve Fund as provided from the following accounts: Description Account Number Amount Animal Services Fleet 110-19-388-81909- $35,000 Replacement 7401 Animal Services Reserve Fund 523-00-000-00000- $22,443 7418 That all interested parties listed in Report and any delegations be advised of Council’s decision.

That the foregoing Resolution #GG-410-20, paragraph 3, be amended by adding the words "and 2022" after the word "2021".