General Government Committee

That the Agenda for the General Government Committee meeting of June 22, 2020, be adopted with the following additions: New Business Item Regarding Traffic Calming Strategies on Darlington Blvd. New Business Item Regarding Drainage in Solina New Business Item Regarding Anaerobic Digestion Facility New Business Item Regarding Prohibit Symbols of Hate New Business Item Regarding Scugog Street and Bons Avenue Intersection Awareness Correspondence Item 10.10 Regarding Report EGD-011-20 Proposal to Close and Convey a Portion of a Road Allowance (Given Road) Situated in Lot 30, Concession 2, Former Township of Clarke

That the minutes of the regular meeting of the General Government Committee held on June 1, 2020, be approved.

That the Delegation of Aimee Chada, Event Coordinator, Canadian Blood Services and Jennifer Mathieu, Territory Manager for Blood Services, Canadian Blood Services, regarding the Need for Blood Donations during the COVID-19 Pandemic, be received with thanks.

That the Rules of Procedure be suspended to extend the delegation of Steve Gregoris, Site Vice-President, Darlington Nuclear, Dietmar Reiner, Senior Vice-President, Chief Project Officer and Jennifer Knox, Director, Nuclear Stakeholder Relations, Ontario Power Generation (OPG) , for an additional 5 minutes.

That the Delegation of Steve Gregoris, Site Vice-President, Darlington Nuclear, Dietmar Reiner, Senior Vice-President, Chief Project Officer and Jennifer Knox, Director, Nuclear Stakeholder Relations, Ontario Power Generation (OPG) , regarding OPG Update, be received with thanks.

That the Committee recess for 10 minutes.

That Staff be directed to install a four-way stop sign at the intersection of George Reynolds Drive and Devondale Street. Yes (7) Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Jones, Councillor Neal, Councillor Traill, and Councillor Zwart

That the Rules of Procedure be suspended to allow Members of Committee to speak to the foregoing Resolution #GG-190-20 for a second time.

That the Rules of Procedure be suspended to extend the meeting for an additional 5 minutes.

That Communication Items 9.1 to 9.4 and 9.6 be received for information, on consent, with the exception of items 9.5, 9.7 and 9.8.

That Communication Item 9.5 be received for information.

That Communication Item 9.7 be received for information.

That Communication Item 9.8 be received for information.

That the following resolution from Tanya Daniels, City Clerk, City of Brantford, regarding Essential Workers Day - March 17, be endorsed by the Municipality of Clarington: Whereas the Province of Ontario enacted a Declaration of Emergency on March 17th, 2020 in response to the COVID-19 Worldwide Pandemic; And whereas during the state of emergency certain services have been deemed essential services by the Government of Ontario; And whereas citizens are asked to isolate at home to reduce the spread of COVID-19 as essential workers continue to work and provide an essential service to their community; And whereas essential workers across the country are risking their lives; And whereas some essential workers have been stricken with illness, suffered trauma or injury, or

That the following resolution from Ralph Walton, Regional Clerk/Diector of Legislative Services, regarding Waiving of Overage Charges on LTE Network for Rural Mobile Phone Subscribers, be endorsed by the Municipality of Clarington: Whereas many Rural Communities do not have access to broadband Internet and use the LTE Network as a bridge to the Internet; And whereas during the COVID-19 Health Emergency, the ability to access the Internet is an essential service that enables the Public to have reliable up to date information from various levels of government; And whereas during this crisis those without Broadband Internet access risk excessive overage charges through the LTE Network; Now therefore be it resolved that Council for the Region of Durham recommends that the CRTC take the necessary action to direct Mobility providers to waive overage charges for those customers that do not have access to Broadband Internet during the COVID-19 Health Care Crisis; and That copies of this motion be sent to Ian Scott, Chair and CEO for CRTC, Honourable Steven Guilbeault, Minister for Canadian Heritage, all Durham MPs, the CEO’s for Rogers, Telus and Bell, and the local area municipalities.

That Communication Item 10.3 from Tracy Macdonald, Assistant Clerk, Town of Orangeville, regarding Diversity Training Program, be

That Communication Item 10.4 from Darrin Canniff, Mayor/CEO, Municipality of Chatham-Kent, regarding Support for the Psychosocial and Emotional Wellbeing of Long-Term Care (LTC) and Retirement Home (RH) Residents, be endorsed by the Municipality of Clarington.

That Communication Item 10.5 from Darrin Canniff, Mayor/CEO, Municipality of Chatham-Kent, regarding Support for Government's Commission on Long-Term Care, be endorsed by the Municipality of Clarington.

That Communication Item 10.5 from Darrin Canniff, Mayor/CEO, Municipality of Chatham-Kent, regarding Support of Government's Commission on Long-Term Care, be

Whereas previous assessment methodologies for aggregate resource properties valued areas that were used for aggregate resources or gravel pits at industrial land rates on a per acre basis of the total site and such properties were formally classified and taxed as industrial lands; And whereas the Council of the Municipality of Clarington supports a fair and equitable assessment system for all aggregate resource properties; And whereas the Municipal Property Assessment Corporation determined, with the participation only of the Ontario Sand, Stone and Gravel Association, revised criteria for assessing aggregate resource properties; And whereas the Council of the Municipality of Clarington has concerns that the revised criteria does not fairly assess the current value of the aggregate resource properties; Now Therefore Be It Resolved: (a) That the Council of the Municipality of Clarington does not consider the revised criteria for assessment of aggregate resource properties as a fair method of valuation for these properties; (b) That the Council of the Municipality of Clarington believes there is a need to review the current assessment scheme for aggregate resource properties to address the inequity of property values; (c) That the Council of the Municipality of Clarington hereby calls upon the Province to work with the Municipal Property Assessment Corporation to address the assessment issue so that aggregate resource properties are assessed for their industrial value; and (d)

That Communication Item 10.7, Memo from Steve Brake, Acting Director of Operations, Regarding Report OPD-005-20, Tennis Courts and Other Infrasturcture Enhancements, be

That Communication Item 10.8 from Trevor Pinn, Director of Finance/Treasurer, regarding Tax Rebate Program and CIP Update, be

That Communication Item 10.9 from Alexander Harras, Manager, Legislative Services/Deputy Clerk, regarding Alternatives to Institutionalization of Older Adults, be

That Communication Item 10.10 from Roxanne Joshua and Phil Refalo, regarding Report EGD-011-20, be

That Report EGD-011-20 be received; That Part 1 on Plan 40R-30883 be declared surplus and conveyed to Tornat Newcastle Limited for the appraised value and Parts 2, 3, 4, 6, 10, 11 and 12 on Plan 40R-30883 be declared surplus and conveyed to Lindvest Property (Clarington South) Limited for the appraised value; That the applicants pay all applicable costs and fees for the preparation and registration of the transfers, including HST; That Council approve the draft By-law attached as Attachment 2 to Report to close and convey Parts 1, 2, 3, 4, 6, 10, 11 and 12 on Plan 40R-30883; and That all interested parties listed in Report and any delegations be advised of Council’s decision.

That Report EGD-011-20 Proposal to Close and Convey a Portion of a Road Allowance (Given Road) Situated in Lot 30, Concession 1, Former Township of Clarke, be

That Report EGD-012-20 be received; That the Mayor and Clerk be authorized to execute the Boundary Road Agreement between Clarington and Oshawa, attached to Report EGD-012-20 as Attachment 1; and That all interested parties listed in Report EGD-012-20 and any delegations be advised of Council’s decision.

That Report EGD-013-20 Whistle Cessation Update - Cobbledick Rd and Bennett Rd, be

That Report OPD-003-20 be received; That the Orono Cemetery be included in the Municipality’s Cemetery By-law 2012-061; That the service costs for the Orono Cemetery be harmonized with the Municipality’s other active cemeteries subject to the 2020 Rates and Fees schedule; That an additional charge of $300.00 plus HST, be introduced for customer requests for replacement cremation niche plaques; That the language in Section 2.6 of Cemetery By-law 2012-061 be revised to allow interments on a Statutory Holiday in accordance with the extra charge as currently outlined in the 2020 Rates and Fees schedule; That Section 4.0 of Cemetery By-law 2012-061 be amended to include a limit on the sale of Interment Rights to a maximum of 12 lots/graves to each individual; That Attachment 1 to Report OPD-003-20, being an amending by-law to By-law 2012-061, addressing each of the above recommendations for the maintenance, management, regulation and control of the cemeteries in the Municipality of Clarington, be approved; and That all local funeral homes be advised of Council’s decision.

That Report OPD-004-20 be received; That Council provide approval for staff to contract out the gardening requirements for the Sarah Jane Williams, Waverly House and Newcastle Community Hall Buildings, and the Visual Arts Centre with the addition of $10,000 one time only, to the $20,000 budget approved for such purpose; and That the Newcastle Community Hall be advised of Council’s decision.

That the Committee recess for 15 minutes.

That Report OPD-005-20 be received; That Staff be directed in 2020 to undertake usual maintenance on the tennis courts, as well as contracted repairs for Avondale Park and Guildwood Park utilizing available budgetary allowances; and That a public information centre take place, and public feedback be received in the summer of 2020 on the renovation of Stuart Park tennis/basketball courts; and That Staff be directed to report back in September 2020 on re-surfacing the tennis courts, basketball court, and creation of separate pickleball courts, along with firm numbers on lighting the courts, given the proximity of available power. Yes (3) Councillor Jones, Councillor Neal, and Councillor Traill No (4) Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor Zwart

That Report OPD-005-20 be received; That in 2020 staff be directed to undertake the identified contracted tennis court repairs for Avondale Park and Guildwood Park utilizing available budgetary allowances; and That Council direct staff to host a public information center to receive feedback on the Stuart Park tennis courts and to also submit a Capital justification in 2021 to complete the recommended upgrades.

That the Rules of Procedure be suspended to allow Members of Committee to speak to the foregoing Resolution #GG-217-20 for a second time.

That Report OPD-006-20 be received; and That the Operations Needs Assessment, as prepared by Resource Planning Group (RPG), be approved as the strategic guide for the development of the facility and site requirements for the future Public Works Department of the Municipality of Clarington. Yes (5) Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Traill, and Councillor Zwart No (2) Councillor Jones, and Councillor Neal

That the Rules of Procedure be suspended to allow Members of Committee to speak to the foregoing Resolution #GG-219-20 for a second time.

That Report ESD-004-20 be received for information.

That Report ESD-005-20 be received for information.

That the Rules of Procedure be suspended to extend the meeting for an additional 30 minutes until 5:00 PM.

That Report CSD-007-20 be received for information.

That Report CSD-008-20 be received; That the Fee Assistance Program (FAP) as outlined in Report CSD-008-20 be approved; That expired credits on Active.net accounts and unredeemed Jumpstart funds be used to offset the cost of the Fee Assistance Program; and That staff be directed to update all advertising, forms and communication plans related to the Fee Assistance Program.

That Report CLD-009-20 be received; That the Committee receive names of Committee Members wishing to stand for appointment to the Accountability and Audit Committee, and that the vote be conducted to make the appointments, in accordance with the Appointment to Boards and Committees Policy; and That the Committee receive names of Committee Members wishing to stand for appointment to the CAO Review Committee, and that the vote be conducted to make the appointments, in accordance with the Appointment to Boards and Committees Policy.

That Councillor Hooper and Councillor Neal be appointed to the Accountability and Audit Committee for a term ending in December 31, 2022 or until a successor is appointed.

That Councillor Jones and Councillor Anderson be appointed to the CAO Review Committee for a term ending in December 31, 2022 or until a successor is appointed.

That Report CLD-010-20 be received; That Council delegate the authority, to the Municipal Clerk, to approve and amend the Municipality of Clarington’s Records Retention Schedule; and That the draft by-law, Attachment 1 to Report CLD-010-20, delegating authority to approve and amend the Corporate Records Retention Schedule, to the Municipal Clerk, be approved.

That Report CLD-011-20 be received; That the Procedural By-law be amended to provide for electronic participation at any meeting, including statutory Public Meetings under the Planning Act , for, Members of Council, in accordance the provisions set out in the Municipal Act, 2001 , Delegations and presentations, and Members of the public That Council authorize remote participation for local board meetings, and that any local board resolving to take advantage of the opportunity to participate electronically be directed to amend their procedural by-law accordingly; That the Terms of Reference for all Council Advisory Committees be amended to allow for electronic participation up to, and including, all members and members of the public; That once the LPAT has updated its procedural rules to provide for electronic hearings, Staff (i.e. Planning Services Department and Municipal Solicitor) be directed to undertake a review of the Committee of Adjustment By-law (83-83) to bring it up to date, including provisions for the holding of electronic hearings, and report back to Council with their findings and possible recommendations; That the protocol for participating electronically shall be set out by the Municipal Clerk and may be amended from time to time; That the By-law attached to Report CLD-011-20, as Attachment 1, amending the Procedural By-law to allow for electronic participation at Council and Committee meetings, be approved with the following amendment: "Subsection 2.5.8 - re

That the foregoing Resolution #GG-230-20 be amended by adding the following at the end of Paragraph 6: "including amending Section 5.9 of Procedure C00-006 (Attachment 2 to Report CLD-011-20) to delete the following wording: "the Chair will call the vote as if it were a recorded vote but will not be recorded as such, unless a recorded vote is actually requested. Note, where the motion is simply procedural (e.g. Recess, adjourn, adopt the agenda, etc.)" and replacing it with the words "unless a recorded vote is actually requested".

That the foregoing Resolution #GG-230-20 be amended by adding the following to Paragraph 2a), after the words "Members of Council": "where a member of Council is travelling outside of the municipality on municipal business, or, where a member is ill and not fit to physically attend the Council Chambers; or where there are extenuating circumstances". Yes (3) Mayor Foster, Councillor Hooper, and Councillor Zwart No (4) Councillor Anderson, Councillor Jones, Councillor Neal, and Councillor Traill

That the Rules of Procedure be suspended to allow Members of Committee to speak to the foregoing Resolution #GG-232-20 for a second time.

That Report FND-019-20 be received for information.

That Report FND-020-20 be received; and That Council authorize staff to complete the application for funding for Municipal Asset Management Program.

That Report FND-021-20 be received; That Miller Paving Ltd., with an annual bid amount of $102,004.00 (Net HST Rebate) being the lowest compliant bidder meeting all terms, conditions and specifications of tender CT-539A-20, be awarded the contract for an initial one-year term for the supply, delivery and application of calcium chloride, magnesium chloride or calcium-magnesium blend, as required by the Operations Department; That, pending satisfactory performance, the Purchasing Manager, in consultation with the Acting Director of Operations, be given the authority to extend the contract for this service for up to two additional one-year terms; That the funds required for this project in the amount of $102,004.00 (Net HST Rebate) be funded by the Municipality as follows: Description Account Number Amount Winter Control / Winter Mtnce-Plow/Sand/Salt / Misc Oper Supply 100-36-383-10300-7112 $102,004 That all interested parties listed in Report FND-021-20 and any delegations be advised of Council’s decision.

That Report FND-022-20 be received; That K&S Windsor Salt Ltd., with a total bid amount of $2,395,091 (Net HST Rebate) for the initial three-year term being the lowest compliant bidder meeting all terms, conditions and specifications of tender T-280-20, be awarded the contract for the supply of sodium chloride, as required by the Operations Department; That, pending satisfactory performance, the Purchasing Manager, in consultation with the Acting Director of Operations, be given the authority to extend the three-year contract for this service for up to two additional one-year terms; That the funds required for the first-year term in the amount of $767,781 (Net HST Rebate) be funded by the Municipality as provided. The funds required for the second-year term in the amount of $797,699 (Net HST Rebate) and the third-year term in the amount of $829,611 (Net HST Rebate) will be included in future budget accounts. The funding required for the initial one-year term will be funded from the following account: Description Account Number Amount 2020 Winter Control / Winter Mtnce-Plow/Sand/Salt / Misc Oper Supply 100-36-383-10300-7112 $767,781 That all interested parties listed in Report FND-022-20 and any delegations be advised of Council’s decision.

That Report FND-023-20 be received; That Emmacon Corp., with an annual bid amount of $75,053.00 (Net HST Rebate), being the lowest compliant bidder meeting all terms, conditions and specifications of tender CL2020-12, be awarded the contract for an initial one-year term for Sidewalk Bay Replacements, as required by the Engineering Department; That, pending satisfactory performance, the Purchasing Manager, in consultation with the Acting Director of Engineering be given the authority to extend the contract for this service for up to three additional one-year terms; That the funds required for this project in the amount of $75,053.00 (Net HST Rebate) be funded by the Municipality as follows: Description Account Number Amount Ops 2019 Sidewalk 100-36-380-10733-7112 $10,764 Eng Sidewalk Replacement 110-32-331-83215-7401 $64,289 That all interested parties listed in Report FND-023-20 and any delegations be advised of Council’s decision.

That Report FND-024-20 be received; That the proposal received from CIMA+, having the lowest price meeting all terms, conditions and specifications of RFP2020-1 be awarded the contract for the provision of engineering services required for the reconstruction of Brown Street; That the funds required in the amount of $101,754.37 (net HST rebate) be drawn from the following accounts: Brown St. Reconstruction (2019) 110-32-330-83457-7401 $ 81,714.62 Region of Durham (2019) 110-32-330-83457-7402 $ 20,039.75 That, subject to budget approval in 2021 for the reconstruction of Brown Street, the CIMA+ be authorized to provide the required Inspection and Contract Administration at a cost of $75,774.71 (net HST Rebate) and that the required funds be drawn from the following accounts: Brown St. Reconstruction (2021) 110-32-330-83457-7401 $ 60,619.77 Region of Durham (2021) 110-32-330-83457-7402 $ 15,154.94 That all interested parties listed in Report FND-024-20 and any delegations be advised of Council’s decision.

That Report FND-025-20 be received; That, under the single source provision of the Municipality’s Purchasing By-Law and based on the proposal received, Council grant the Purchasing Manager the authority to negotiate an agreement with Grant Thornton for the development of Key Performance Indicators (KPIs) and Management by Objectives (MBOs) for the Municipality; That the Purchasing Manager be authorized to execute the necessary agreement with Grant Thornton for the services, outlined in Recommendation 2, in a form acceptable to the Municipal Solicitor; That funds required for the services be funded from the Continuous Improvement Reserve Fund; and That all interested parties listed in Report FND-025-20 and any delegations be advised of Council’s decision.

That Report CAO-016-20 be received for information.

That Staff be directed to report back at the Council Meeting of July 6, 2020 with recommendations for traffic calming strategies on Darlington Blvd. in Courtice, to include consideration of decreasing the speed limit to 40km/hr and blocking the entrance to Foxhunt Trail from Darlington Blvd.

That Staff be directed to report back at the September 28, 2020 General Government Committee Meeting on Drainage issues in Solina (the West lake Development) on the following: How many years has the Operations department had to do work on fixing drainage issues in this development? Do we anticipate future drainage issues to continue every year? What is the total cost that has been spent on repairing these issues to date?

That Clarington Council advise our Member of Provincial Government, Lindsey Park, of Council’s declaration of being an unwilling host to the planned recycling plant and anaerobic digestion proposal on Megawatt Drive; That Council ask the Provincial Government, and our MPP, to place a ‘hold’ on the proposed site until a full and proper Environmental Assessment (EA) can be conducted; and That the Minister of Environment, Conservation and Parks be requested to pass an order prohibiting the Region of Durham from proceeding with the planned recycling plant and anaerobic digestion facility until the EA is completed to the satisfaction of Clarington Council. Yes (5) Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Traill, and Councillor Zwart No (2) Councillor Jones, and Councillor Neal

That the Rules of Procedure be suspended to allow Members of Committee to speak to the foregoing Resolution #GG-244-20 for a second time.

That Staff be directed to develop a protocol to prohibit symbols of hate and racial intolerance in our community; and That the Diversity Advisory Committee be consulted in the development of this protocol. Yes (7) Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Jones, Councillor Neal, Councillor Traill, and Councillor Zwart

That, in light of the recent motor vehicle accident at the intersection of Scugog Street and Bons Avenue, Council request staff to investigate and report back at the Joint General Government and Planning and Development Committee Meeting of September 14, 2020 on measures that can be taken to heighten awareness of the all-way stop at this intersection, in particular that on Scugog Street.

That the Rules of Procedure be suspended to add an additional item to the Agenda.

That Staff be directed to report back, in the fall, on the following: How is the complement of volunteer firefighters to-date? How many volunteer firefighters has Clarington trained and equipped for the past five years and what has been the cost? How many volunteer firefighters has Clarington

That Report CSD-006-20 Addendum to Report CSD-004-20 2020 Community Grant Requests, be received for information.

That the Grant Application #20-06, from Tyrone Community Centre, be approved in the amount of $5000.00.

That the Grant Applications #20-01, 02, 04 and 05, be approved in the amount of $2,500.00.

That the Grant Application #20-03, from the Hampton Community Association, be approved in the amount of $4,000.00.

That the Grant Application #20-15, from the Orono Agricultural Society, be approved in the amount of $2,500.00.

That the Grant Application #20-32, from the Clarington Ravens, be approved in the amount of $2,500.00.

That the Grant Application #20-16, from Feed the Need Durham, be approved in the amount of $2,500.00.

That the Grant Application #20-13 and 20-14, be approved in the amount of $500.00

That the Grant Application #20-12 from the Orono Horticultural Society, be approved in the amount of $800.00

That the Grant Application #20-21, from Big Brothers Big Sisters, be approved in the amount of $4000.00.

That the Grant Application #20-11, from the Bowmanville Horticultural Society, be approved in the amount of $800.00.

That the Grant Application #20-19, from Autism Home Base Durham, be approved in the amount of $3000.00.

That the Grant Application #20-17, from the Gathering Place, be approved in the amount of $3000.00.

That the Grant Application #20-20, from Scientists in School, be approved in the amount of $1000.00.

That the Grant Application #20-09, from the Bowmanville District Navy League, be approved in the amount of $2000.00.

That the Grant Application #20-18, from the Boys and Girls Club of Durham be approved in the amount of $3000.00.

That the Grant Application #20-24, from Luke's Place, be approved in the amount of $2,500.00.

That the Grant Application #20-25, from St. Paul's United Church, be approved in the amount of $2,500.00.

That the Grant Application #20-34, from Clarington Martial Arts, be approved in the amount of $2500.00.

That the Grant Application #20-34, from Clarington Martial Arts, be approved in the amount of $1000.00.

That the Grant Application #20-08, from the Newcastle Village and District Historical Society, be approved in the amount of $1000.00.

That the Grant Application #20-10, from the Clarington Tamil Association, be approved in the amount of $2000.00.

That the Grant Application #20-31, from the Clarington Swim Club, be approved in the amount of $2500.00.

That the Grant Application #20-26, from the St. John's Anglican Church, be approved in the amount of $1000.00.

That the Grant Application #20-33, from Clarington Knights Football , be approved in the amount of $1000.00.

That the Grant Application #20-28, from the Soper Valley Model Railroad Association, be approved in the amount of $750.00.

That the Grant Application #20-28, from the Soper Valley Model Railroad Association, be approved in the amount of $500.00.

That the Grant Application #20-27, from Heroes 4 Wildlife, be approved in the amount of $1000.00.

That the Grant Application #20-30, from Bowmanville Tennis Club, be approved in the amount of $750.00.

That the Grant Application #20-18, from Boys and Girls Club of Durham, be received for information.

That Report CSD-004-20 be received for information.

That Unfinished Business Items 22.3 and 22.4, be received on consent.

That the Committee recess for 5 minutes.

That Report FND-018-20 be received; That the temporary tax relief by-law under Section 365 of the Municipal Act as set forth in Attachment 1 to the memo from the Director of Finance dated June 9, 2020, be approved, with the following amendments: “Eligible Proprietor” be deleted; The eligibility period shall expire on June 19, 2020 and the deadline for submitting an application shall be August 31, 2020; Any amounts unexpended from the $1,000,000 tax relief fund as of September 30, 2022 be transferred to the Clarington CIP. That the Clarington CIP be drafted, and a $1,000,000 fund be established for improvements as set forth in the staff report to qualifying businesses in Clarington that meet the following criteria: The business was forced to shut down as a result of the provincial emergency declaration; A restaurant which was only doing take out business qualifies as being forced to shut down; The business is independently owned, and is not part of a national or provincial chain; The business owner meets a means test, as determined by staff.

That the foregoing Resolution #GG-284-20 be amended by adding the following at the end: That Community Agencies renting space in Municipal Buildings be provided rent relief, outside of the Community COVID-19 Support Program, as recommended in Attachment 3 to Report FND-018-20; That Community COVID-19 Support Program guidelines and application, as included in Attachments 4 and 5, be approved and Staff be directed to proceed with the intake with the Director of Finance, Director of Community Services and the CAO being delegated authority to award grants; That Darlington Soccer Club be granted a deferral of their contribution to the Bowmanville Indoor Soccer Facility to 2021; That Correspondence dated April 20, 2020 from the Historic Downtown Bowmanville Centre (BIA) be received for information; and That all interested parties listed in Report FND-018-20 and any delegations be advised of Council's decision.

That the foregoing Resolution #GG-285-20 be divided such that Paragraph 1 (Regarding Community Agencies) and Paragraph 5 (regarding the BIA) be considered separately.

That Community Agencies renting space in Municipal buildings be provided rent relief, outside of the Community COVID-19 Support Program, as recommended in Attachment 3 to Report FND-018-20.

That Correspondence dated April 20, 2020 from the Historic Downtown Bowmanville Centre (BIA), be received for information.

That the foregoing Resolution #GG-284-20 be amended by adding the following as the second last paragraph: That Staff examine options and implement the closing of downtown streets and Municipal parking lots to provide outdoor seating, in consultation with the BIAs.

That the foregoing Resolution #GG-284-20 be amended in Paragraph 3 by replacing the word "enacted" with the word "drafted".

That the foregoing Resolution #GG-284-20 be divided such that Paragraph 7 be considered separately.

That the foregoing Resolution #GG-284-20 be divided such that Paragraph 4 be considered separately. Paragraphs 1, 2, 3, 5, 6, 8 and 9 of the amended Resolution #GG-284-20 was now before Committee. Resolution # GG-293-20 Moved by Councillor Hooper Seconded by Councillor Zwart That Report FND-018-20 be received; That the temporary tax relief by-law under Section 365 of the Municipal Act as set forth in Attachment 1 to the memo from the Director of Finance dated June 9, 2020, be approved, with the following amendments: “Eligible Proprietor” be deleted; The eligibility period shall expire on June 19, 2020 and the deadline for submitting an application shall be August 31, 2020; Any amounts unexpended from the $1,000,000 tax relief fund as of September 30, 2022 be transferred to the Clarington CIP. That the Clarington CIP be enacted, and a $1,000,000 fund be established for improvements as set forth in the staff report to qualifying businesses in Clarington that meet the following criteria: The business was forced to shut down as a result of the provincial emergency declaration; A restaurant which was only doing take out business qualifies as being forced to shut down; The business is independently owned, and is not part of a national or provincial chain; The business owner meets a means test, as determined by staff. That Community COVID-19 Support Program guidelines and application, as included in Attachments 4 and 5, be approved and Staff be directed to proceed with the intake wi

That Community Agencies renting space in Municipal buildings be provided rent relief, outside of the Community COVID-19 Support Program, as recommended in Attachment 3 to FND-018-20; Yes (5) Mayor Foster, Councillor Anderson, Councillor Jones, Councillor Traill, and Councillor Zwart No (1) Councillor Hooper

That Correspondence dated April 20, 2020 from the Historic Downtown Bowmanville Centre (BIA), be received for information. Yes (6) Mayor Foster, Councillor Anderson, Councillor Jones, Councillor Neal, Councillor Traill, and Councillor Zwart

That the Rules of Procedure be suspended to extend the meeting until 11:00 PM.

That, in accordance with Section 239 (2) of the Municipal Act, 2001 , as amended, the meeting be closed for the purpose of discussing matters that deal with: a proposed or pending acquisition or disposition of land by the municipality or local board; and a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.

That the item 23.2 be referred to the next Regular Council Meeting dated July 6, 2020.

That Report CAO-017-20 be received; That the Mayor and Clerk be authorized to enter into a multi-site lease agreement with Rapid Connex substantially on the terms set out in this Report in order to implement a phased approach for the provision of broadband services in rural Clarington; That the Mayor and Clerk be authorized to execute such other documents or agreements reasonably required to implement the proposal outlined in this report; Prior to installing any tower infrastructure, a public meeting be held in accordance with the public notice requirements of the Ministry of Innovation, Science and Economic Development; That staff continue to work with Fontur International to assist the rollout of this initiative, a long-term broadband strategy and the update of our Telecommunications Antennae and Tower Policy; That staff continue work with other levels of government and private entities to explore other potential locations across Clarington for infrastructure installation; and That Rapid Connex be advised of Council’s decision.

That the meeting adjourn at 10:44 PM.

That the following resolution from Tanya Daniels, City Clerk, City of Brantford, regarding Essential Workers Day - March 17, be endorsed by the Municipality of Clarington: General Government Committee Minutes of June 22, 2020 Whereas the Province of Ontario enacted a Declaration of Emergency on March 17th, 2020 in response to the COVID-19 Worldwide Pandemic; And whereas during the state of emergency certain services have been deemed essential services by the Government of Ontario; And whereas citizens are asked to isolate at home to reduce the spread of COVID-19 as essential workers continue to work and provide an essential service to their community; And whereas essential workers across the country are risking their lives; And whereas some essential workers have been stricken with illness, suffered trauma or injury, or

That the foregoing Resolution #GG-209-20, be

That Report OPD-003-20 be received; That the Orono Cemetery be included in the Municipality’s Cemetery By-law 2012-061; That the service costs for the Orono Cemetery be harmonized with the Municipality’s other active cemeteries subject to the 2020 Rates and Fees schedule; General Government Committee Minutes of June 22, 2020 That an additional charge of $300.00 plus HST, be introduced for customer requests for replacement cremation niche plaques; That the language in Section 2.6 of Cemetery By-law 2012-061 be revised to allow interments on a Statutory Holiday in accordance with the extra charge as currently outlined in the 2020 Rates and Fees schedule; That Section 4.0 of Cemetery By-law 2012-061 be amended to include a limit on the sale of Interment Rights to a maximum of 12 lots/graves to each individual; That Attachment 1 to Report OPD-003-20, being an amending by-law to By-law 2012-061, addressing each of the above recommendations for the maintenance, management, regulation and control of the cemeteries in the Municipality of Clarington, be approved; and That all local funeral homes be advised of Council’s decision.

That Councillor Hooper and Councillor Neal be appointed to the Accountability and Audit Committee for a term ending December 31, 2022 or until a successor is appointed.

That Councillor Jones and Councillor Anderson be appointed to the CAO Review Committee for a term ending December 31, 2022 or until a successor is appointed.

That Report CLD-011-20 be received; That the Procedural By-law be amended to provide for electronic participation at any meeting, including statutory Public Meetings under the Planning Act, for, a. Members of Council, in accordance the provisions set out in the Municipal Act, 2001, b. Delegations and presentations, and c. Members of the public General Government Committee Minutes of June 22, 2020 That Council authorize remote participation for local board meetings, and that any local board resolving to take advantage of the opportunity to participate electronically be directed to amend their procedural by-law accordingly; That the Terms of Reference for all Council Advisory Committees be amended to allow for electronic participation up to, and including, all members and members of the public; That once the LPAT has updated its procedural rules to provide for electronic hearings, Staff (i.e. Planning Services Department and Municipal Solicitor) be directed to undertake a review of the Committee of Adjustment By-law (83-83) to bring it up to date, including provisions for the holding of electronic hearings, and report back to Council with their findings and possible recommendations; That the protocol for participating electronically shall be set out by the Municipal Clerk and may be amended from time to time; That the By-law attached to Report CLD-011-20, as Attachment 1, amending the Procedural By-law to allow for electronic participation at Council and Committee meetings, be

That Report FND-021-20 be received; That Miller Paving Ltd., with an annual bid amount of $102,004.00 (Net HST Rebate) being the lowest compliant bidder meeting all terms, conditions and specifications of tender CT-539A-20, be awarded the contract for an initial one- year term for the supply, delivery and application of calcium chloride, magnesium chloride or calcium-magnesium blend, as required by the Operations Department; That, pending satisfactory performance, the Purchasing Manager, in consultation with the Acting Director of Operations, be given the authority to extend the contract for this service for up to two additional one-year terms; That the funds required for this project in the amount of $102,004.00 (Net HST Rebate) be funded by the Municipality as follows: Description Account Number Amount Winter Control / Winter Mtnce- 100-36-383-10300-7112 $102,004 Plow/Sand/Salt / Misc Oper Supply That all interested parties listed in Report FND-021-20 and any delegations be advised of Council’s decision.

That Report FND-023-20 be received; That Emmacon Corp., with an annual bid amount of $75,053.00 (Net HST Rebate), being the lowest compliant bidder meeting all terms, conditions and specifications of tender CL2020-12, be awarded the contract for an initial one- year term for Sidewalk Bay Replacements, as required by the Engineering Department; General Government Committee Minutes of June 22, 2020 That, pending satisfactory performance, the Purchasing Manager, in consultation with the Acting Director of Engineering be given the authority to extend the contract for this service for up to three additional one-year terms; That the funds required for this project in the amount of $75,053.00 (Net HST Rebate) be funded by the Municipality as follows: Description Account Number Amount Ops 2019 Sidewalk 100-36-380-10733-7112 $10,764 Eng Sidewalk Replacement 110-32-331-83215-7401 $64,289 That all interested parties listed in Report FND-023-20 and any delegations be advised of Council’s decision.

That Staff be directed to report back, in the fall, on the following: 1. How is the complement of volunteer firefighters to-date? 2. How many volunteer firefighters has Clarington trained and equipped for the past five years and what has been the cost? 3. How many volunteer firefighters has Clarington

That the Grant Applications #20-01, 20-02, 20-04 and 20-05, be approved on consent as follows: Newtonville Community Hall That the Grant Application #20-01 for the Newtonville Community Hall, be approved in the amount of $2,500.00. Kendal Community Centre That the Grant Application #20-02 for the Kendal Community Centre, be approved in the amount of $2,500.00. Brownsdale Community Centre That the Grant Application #20-04 for the Brownsdale Community Centre, be approved in the amount of $2,500.00. Solina Community Centre That the Grant Application #20-05 for the Solina Community Centre, be approved in the amount of $2,500.00.

That the Grant Application #20-13 and 20-14, be approved on consent as follows: Bowmanville Allotment Gardens That Grant Application #20-13 from the Bowmanville Allotment Gardens, be approved in the amount of $500.00 Liberty Allotment Garden That Grant Application #20-13 from the Liberty Allotment Garden, be approved in the amount of $500.00

That the Grant Application #20-26, from St. John's Anglican Church, be approved in the amount of $1000.00.

That the Grant Application #20-33, from the Clarington Knights Football, be approved in the amount of $1000.00.

That Report FND-018-20 be received; That the temporary tax relief by-law under Section 365 of the Municipal Act as set forth in Attachment 1 to the memo from the Director of Finance dated June 9, 2020, be approved, with the following amendments: a. “Eligible Proprietor” be deleted; b. The eligibility period shall expire on June 19, 2020 and the deadline for submitting an application shall be August 31, 2020; c. Any amounts unexpended from the $1,000,000 tax relief fund as of September 30, 2022 be transferred to the Clarington CIP. That the Clarington CIP be enacted, and a $1,000,000 fund be established for improvements as set forth in the staff report to qualifying businesses in Clarington that meet the following criteria: General Government Committee Minutes of June 22, 2020 a. The business was forced to shut down as a result of the provincial emergency declaration; b. A restaurant which was only doing take out business qualifies as being forced to shut down; c. The business is independently owned, and is not part of a national or provincial chain; d. The business owner meets a means test, as determined by staff. That Community COVID-19 Support Program guidelines and application, as included in Attachments 4 and 5, be approved and Staff be directed to proceed with the intake with the Director of Finance, Director of Community Services and the CAO being delegated authority to award grants; That Darlington Soccer Club be granted a deferral of their contribution to the Bowmanvi

That, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing matters that deal with: 1. a proposed or pending acquisition or disposition of land by the municipality or local board; and General Government Committee Minutes of June 22, 2020 2. a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.

That the item 23.2 be