Joint Committees

That the Rules of Procedure be suspended to extend the Presentation for an additional 6 minutes.

That Report PDS-052-21 be received; That the proposed Secondary Plan and Official Plan Amendment (COPA 2021- 0005) continue to be reviewed and processed; That Staff report back to Council with a Recommendation Report; and That all interested parties listed in Report PDS-052-21 and any delegations be advised of Council’s direction regarding this Public Meeting report.

That Report PDS-053-21 be received for information only; That Staff receive and consider comments from the public and Council with respect to the Draft Plan of Subdivision and Zoning By-law applications; and That all interested parties listed in Report PDS-053-21 and any delegations be advised of Council’s decision.

That the Delegation of David Veenstra, St. Marys Cement Community Relations Committee Co-Chair, and Tanya Pardy, Ruben Plaza, Yhon Downie and John Fahey, St. Marys Cement, Regarding the St. Marys Cement Community Relations Committee Annual Update , be received with thanks.

That the Rules of Procedure be suspended to allow Ruben Plaza, St. Marys Cement, to answer questions from Members of Committee.

That the Rules of Procedure be suspended to allow Members of Committee to speak to the foregoing Resolution #JC-039-21 for a second time.

That the Rules of Procedure be suspended to extend the delegation for an additional 2 minutes.

That the delegation of Renata Young regarding a Request to Move Streetlight on Harry Lee Crescent in Bowmanville, be

That the Rules of Procedure be suspended to extend the delegation for an additional 5 minutes.

That the Delegation of Wendy Bracken, regarding St. Marys Cement's application to amend their current ECA to install an "Ultimate Cell Continuous Combustion Unit" in the cement kiln in Bowmanville (ERO 019-4320), be

That Item 6.5, delegation of Wendy Bracken, regarding Concerns regarding St. Marys Cement's application to amend their current ECA to install an "Ultimate Cell Continuous Combustion Unit" in the cement kiln in Bowmanville (ERO 019-4320), be considered after Item 6.7.

That the delegation of Wendy Bracken, regarding St. Marys Cement's application to amend their current ECA to install an "Unlimate Cell Continuous Combustion Unit" in the cement kiln in Bowmanville (ERO 019-4320), be

That the Rules of Procedure be suspended to add the delegation of Kerry Meydam to the Agenda.

That Communication Items 8.1 to 8.4, be received for information.

That Report PDS-054-21 be received for information.

That Report PDS-055-21 be received; That the Official Plan Amendment 129 attached to PDS-055-21 as Attachment 3 be approved; That the Zoning Bylaw Amendment attached to PDS-055-21 as Attachment 4 be approved; That Staff from Legislative Services present to Council a new Bylaw to replace Bylaw 97-77 to require Additional Dwelling Units be registered with the Municipality; That staff approve applications for Additional Dwelling Units only after Council approves the new Bylaw to replace Bylaw 97-77 to require Additional Dwelling Units be registered with Municipality; That Staff be directed to request in writing the Ministry of Municipal Affairs and Housing review the restrictions to provide further flexibility for Additional Dwelling Units within the Greenbelt Plan and the Oak Ridges Moraine Conservation Plan; That Staff monitor the implementation of these Amendments for Additional Dwelling Units for one (1) year after approval of the Amendments and report this monitoring to Council with any recommended changes to policies, standards, or processes; and That all interested parties listed in Report PDS-055-21 and any delegations be advised of Council’s decision.

That the foregoing resolution #JC-055-21 be amended by adding the following after paragraph 3: That Section 3.2 b and c of the proposed by-law, be amended by replacing the words "Clarington Official Plan " with the words "Clarington zoning by-laws".

That Report PDS-055-21, be

Whereas the Municipality of Clarington is one of only two communities in Ontario where a local manufacturing facility (St. Marys Cement) has been granted approved under Regulation 79/15 (O.Reg. 79/15) of the Environmental Protection Act to use Alternative Low Carbon Fuel (ALCF) in place of the use of coal and petroleum coke, the location of which is in close proximity to a municipal solid waste thermal treatment facility; Whereas O.Reg. 79/15 sets out eligible alternative fuel sources that include municipal waste, exempts certain approved ALCF activities from requiring a waste disposal Environmental Compliance Approval, and establishes limited operational parameters for approved facilities but does not stipulate applicable air quality monitoring or emissions control requirements; Whereas the Ministry of Environment, Conservation and Parks (MECP) recently consulted with the public on proposed changes to O.Reg. 79/15 to make it easier for energy-intensive industries to substitute the use of fossil fuels with ALCFs; Whereas residents of Clarington brought forward concerns to local Council with regard to the proposed changes to O.Reg 79/15, which were informed by their familiarity with the application of the legislation locally; and Whereas the MECP’s current review of O.Reg. 79/15 did not propose changes to other components of, or potential gaps in the legislation that were a concern to Council and area residents when consulted during St. Marys Cement’s recent application for th

That the foregoing Resolution #JC-059-21 be amended by adding the following: That bullet 3 be amended by adding the word "adverse" after the words "verify that" and replacing the word "at" with the word "are" after the word "effects"; and That the following be added at the end, as bullet four: Improved public awareness of proposed projects and access to project information.

That the Committee recess for 5 minutes, to address technical issues.

That the foregoing Resolution #JC-059-21 be amended by adding the following: That the words "and communications" be inserted after the word "mechanisms" and the word "publicly" be added after the words "monitor and"; and That the following be added to the last paragraph: That a copy of Council's decision be forwarded to Loyalist Township Council.

That Report PWD-027-21 be received; That the By-law attached to Report PWD-027-21, as attachment 1, be approved; and That all interested parties listed in Report PWD-027-21 and any delegations be advised of Council’s decision.

That the use of the Outdoor Recreation Miscellaneous account, to fund the overage for the Samuel Wilmot Nature Area Viewing Platform Replacement project, be approved.

Whereas the residents of Courtice enjoy the use of the Courtice Leash Free Dog Park and have been requesting lighting for safety and increased enjoyment of the park especially during the winter months; Be it resolved that Staff investigate and install lighting at the Courtice Leash Free Dog Park with appropriate funding from the Outdoor Recreation Misc. Upgrade Account.

That the foregoing Resolution #JC-065-21 be

That the Rules of Procedure be suspended to allow Members of Committee to speak to the foregoing Resolution #JC-066-21 for a second time.

That the foregoing Resolution #JC-066-21 be amended by replacing “the 2022 Budget Deliberations” to “the November 1, 2021, Council Meeting.” Yes (3) Councillor Anderson, Councillor Jones, and Councillor Neal No (3) Mayor Foster, Councillor Hooper, and Councillor Zwart Absent (1) Councillor Traill

That Report LGS-027-21, and any related communication items, be received; That the draft By-law containing an updated Policy F110, Use of Corporate Services for Election Purposes, Attachments 1 & 2 to Report LGS-027-21, be approved; and That all interested parties listed in Report LGS-027-21 and any delegations be advised of Council’s decision.

That Report LGS-027-21, and any related communication items, be received; That the draft By-law containing an updated Policy F110, Use of Corporate Services for Election Purposes, Attachments 1 & 2 to Report LGS-027-21, be approved with the following amendment: That Policy F110, Use of Corporate Resources for Election Purposes, be amended by adding the following to Section 5.7: Announcements and quotations by all Members of Council, which normally may appear in the one-page quarterly update of local Municipal news containing Council decisions and major news stories from the Municipality in public communications; and That all interested parties listed in Report LGS-027-21 and any delegations be advised of Council’s decision.

That Report LGS-028-21 and any related communication items, be received; and That the By-law included as Attachment 1 to Report LGS-028-21, be approved.

That Report FSD-049-21 and any related communication items, be received; That Staff work with the hall and arena boards to determine the preferred structure of a Municipal Services Board or a Municipal Facility and bring back to Council the appropriate by-laws; That Staff include in the 2022 budget for consideration the costs to fund, and if necessary, procure, winter control, grass-cutting/garden maintenance, pest control and waste management services at the hall and arena boards; That Council approves in principle the four-step roadmap for Community Board Sustainability; and That all interested parties listed in Report FSD-049-21 and any delegations be advised of Council’s decision.

That Report FSD-046-21 and any related communication items, be received; That Coco Paving Inc. with a total bid amount of $701,136.73 (net HST Rebate) being the lowest compliant bidder meeting all terms, conditions and specifications of Tender CL2021-18 be awarded the contract for the work required to complete the Flett St. and Parkway Ave. Reconstruction project; That GHD Limited with a total bid amount of $38,261.76 (net HST Rebate) being the lowest compliant bidder meeting all terms, conditions and specifications of the PQ2019-1 roster process be awarded the contract for the contract administration and inspection portion of this project; That the total funds required for this project in the amount of $830,400.00 (net HST rebate), which includes the construction cost of $701,136.73 (net HST rebate); contract administration and inspection cost of $38,261.76 (net HST rebate) and other costs such as design, material testing, and contingencies in the amount of $91,001.51 (net HST rebate) is within the approved project budget and will be funded as follows: Description Account Number Amount Parkway Ave Area Reconstruction 110-32-330-83202-7401 $285,000 Flett St. Reconstruction and Parkway Cres Sidewalk 110-36-330-83357-7401 470,000 Sidewalk Replacement 110-36-331-83215-7401 75,400 That all interested parties listed in Report FSD-046-21 and any delegations be advised of Council’s decision.

That Report FSD-047-21 and any related communication items, be received; That CSL Group Ltd. with a total bid amount of $767,503.53 (net HST Rebate) being the lowest compliant bidder meeting all terms, conditions and specifications of Tender CL2021-1 be awarded the contract for the work required to complete the Toyota Trail Connection – Soper Creek Trail to Bowmanville Cemetery; That the total funds required for this project in the amount of $930,600.00 (net HST rebate), which includes the construction cost of $767,503.53 (net HST rebate); and other costs such as survey, design, tendering, material testing, tree clearing, inspection and contract administration, permit fees and contingencies, in the amount of $163,096.47 (net HST rebate) will be funded by as follows: Description Account Number Amount Toyota Trail – Soper Creek Trail to Haines 110-32-325-83379-7401 $620,000 Various Erosion Protection Works 110-36-340-83437-7401 60,000 Municipal Capital Works Reserve Fund 511-00-000-00000-7418 25,060 Development Charge – Park Development Reserve Fund 584-00-000-00000-7418 225,540 That all interested parties listed in Report FSD-047-21 and any delegations be advised of Council’s decision.

That Report FSD-048-21 and any related communication items, be received; That, in accordance with the Appointment to Committee policy, Councillor Zwart be appointed to the Audit and Accountability Committee; That the Terms of Reference of the Audit and Accountability Committee be amended to add an alternate member of Council; and That all interested parties listed in Report FSD-048-21 and any delegations be advised of Council’s decision.

That Item 9.5.1, Memo from Andy Allison, Chief Administrative Officer, Regarding Executive Recruiting Services for Recruitment of a Chief Administrative Officer, be

That the Rules of Procedure be suspended to extend the meeting until 5:00 p.m.

That the Director of Finance/Treasurer be directed to report back on whether growth pays for growth.

That the Director of Public Works report back on how York Region paid for their whistle cessation and how certain stops were chosen.

That Confidential Report CAO-010-21 be received; That recommendation 2 b be approved; and That all interested parties listed in Report CAO-010-21 be advised of Council's decision.

That the meeting adjourn at 4:48 p.m.

That the foregoing Resolution #JC-059-21 be amended by adding the following: That bullet 3 be amended by adding the word "adverse" after the words "verify that" and replacing the word "at" with the word "are" after the word "effects"; and Joint Committees Minutes of October 25, 2021 That the following be added at the end, as bullet four: Improved public awareness of proposed projects and access to project information.

The foregoing Resolution #JC-069-21 be amended by adding the following after paragraph 2: That Policy F110, Use of Corporate Resources for Election Purposes, be amended by adding the following to Section 5.7: Announcements and quotations by all Members of Council, which normally may appear in the one-page quarterly update of local Municipal news containing Council decisions and major news stories from the Municipality in public communications. Yes (6): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Jones, Councillor Neal, and Councillor Zwart Absent (1): Councillor Traill

That Report LGS-027-21, and any related communication items, be received; That the draft By-law containing an updated Policy F110, Use of Corporate Services for Election Purposes, Attachments 1 & 2 to Report LGS-027-21, be approved with the following amendment: Joint Committees Minutes of October 25, 2021 That Policy F110, Use of Corporate Services for Election Purposes, be amended by adding the following to Section 5.7: Announcements and quotations by all Members of Council, which normally may appear in the one-page quarterly update of local Municipal news containing Council decisions and major news stories from the Municipality in public communications; and That all interested parties listed in Report LGS-027-21 and any delegations be advised of Council’s decision.

That Report FSD-049-21 and any related communication items, be received; That Staff work with the hall and arena boards to determine the preferred structure of a Municipal Services Board or a Municipal Facility and bring back to Council the appropriate by-laws; Joint Committees Minutes of October 25, 2021 That Staff include in the 2022 budget for consideration the costs to fund, and if necessary, procure, winter control, grass-cutting/garden maintenance, pest control and waste management services at the hall and arena boards; That Council approves in principle the four-step roadmap for Community Board Sustainability; and That all interested parties listed in Report FSD-049-21 and any delegations be advised of Council’s decision.

That Report FSD-048-21 and any related communication items, be received; That, in accordance with the Appointment to Committee policy, Councillor Zwart be appointed to the Audit and Accountability Committee; Joint Committees Minutes of October 25, 2021 That the Terms of Reference of the Audit and Accountability Committee be amended to add an alternate member of Council; and That all interested parties listed in Report FSD-048-21 and any delegations be advised of Council’s decision.

That the Director of Finance/Treasurer report back on whether growth pays for growth.