General Government Committee

That the Committee recess for 2 minutes.

That the Agenda for the General Government Committee meeting of October 15, 2019 be adopted with the addition of the new business items regarding:  Staffing  Tooley’s Mill  Camp 30

That the minutes of the regular meeting of the General Government Committee meeting held on September 23, 2019, be approved.

That the Delegation of Christopher Norris, Manager of Customer Service Experience, Durham Region Transit Commission, regarding Rural Service Review, be received with thanks.

That Communication Items 8.1 to 8.5, be received for information with the exception of Item 8.1.

That the foregoing Resolution #GG-454-19 be amended by adding the following at the end: That the Committee request a copy of the Bowmanville BIA Correspondence Item 4 (i) from Victoria Sautner from their meeting of June 11, 2019.

That Communication Item 9.1, be

That Report ESD-007-19 be received for information.

That the foregoing Resolution #GG-458-19 be divided such that section 2.4 of Report CSD-009-19 and sections 3.51. 3.55 3.59 of Attachment 1 to Report CSD-009-19 will be considered later.

That the Rules of Procedure be suspended to allow Members of Committee to speak to the foregoing resolution #GG-459-19 for a second time.

That the foregoing Resolution #GG-458-19 be amended by adding the following to the end of paragraph 2: Delete “Staff Areas and Offices for Community Services Department Office and Clarington Tourism” from the proposed components of the "Space Program – Phase One of the South Bowmanville Recreation Centre" Table 9 of section 4.3.2 of Attachment 1 to Report CSD-009-19.

That the Rules of Procedure be suspended to allow Members of Committee to speak to the foregoing amendment resolution #GG-461-19 for a second time.

That the foregoing Resolution #GG-458-19 be amended by adding the following at the end of Paragraph 2: Delete “Staff Areas and Offices for Community Services Department Office and Clarington Tourism” from the proposed components of the "Space Program – Phase One of the South Bowmanville Recreation October 15, 2019 General Government Committee Minutes Centre" Table 9 of section 4.3.2 of Attachment 1 to Report CSD-009-19 and replace with a Fitness/Wellness Centre as part of Phase 1.

That the Committee recess for 10 minutes.

That the foregoing Resolution #GG-458-19 be amended by adding the following to the end: That Staff report back to the October 28, 2019 Council meeting on the cost of adding a wellness/fitness component, amongst other items, in place of the office space of 5,600 square feet.

That the Rules of Procedure be suspended to allow Members of Committee to speak to the foregoing resolution #GG-458-19 for a third time.

That the following remaining portions of the Report CSD-009-19 be received: Section 2.4 of Report CSD-009-19 and sections 3.51, 3.55, 3.59 of Attachment 1 of Report CSD-009-19.

That Report CSD-010-19 be received; That Council approve the proposed Land Acknowledgement Statement to be read aloud by the Mayor or designate at the start of public regular and special meetings of Council and its Standing Committees held in the Municipality of Clarington, at civic celebrations, and other official events that are hosted by the Municipality; That Council approve the draft By-law (Attachment 1 to Report CSD-010-19) to amend By-law 2015-029, the Procedural By-law, in order to incorporate a Land Acknowledgement Statement at the meetings; That staff be directed to develop a training plan, in collaboration with the Diversity Advisory Committee and representatives of our local Indigenous community, to provide Indigenous cultural awareness for Members of Council and staff; and That all interested parties listed in Report CSD-010-19 and any delegations be advised of Council’s decision.

That the foregoing Resolution #GG-468-19 be amended with following changes to Paragraph 2: That the words "and its Standing Committees" be deleted after the words "special meetings of Council".

That Report CLD-021-19 be received; That the By-law attached to Report CLD-021-19, as Attachment 2, to amend the Traffic By-law 2014-059 to: a) increase the parking meter rates from $0.50 to $1.00 (Schedule 5); and b) remove the two-hour free parking (Schedule 6); be approved, effective January 1, 2020; That, in accordance with Section 34(3) of the Traffic By-law 2014-059, the Municipality of Clarington approves the request from the Historic Downtown Bowmanville Business Improvement Area to increase the Christmas parking period for free parking meters from December 15-31 to December 1-31 for 2019 on a one-year trial basis for December 2019, and therefore designates the area October 15, 2019 General Government Committee Minutes in downtown Bowmanville regulated by parking meters as a free parking area between December 1, 2019 and December 31, 2019; That Staff be directed to take the appropriate steps, including covering the meters with bags and advising the public via social media and notices placed on Clarington’s website; That Staff report back, prior to November 1, 2020 on the pilot of “free parking in the month of December, 2019”; and That all interested parties listed in Report CLD-021-19 and any delegations be advised of Council’s decision.

That the foregoing Resolution #GG-470-19 be amended by deleting Paragraph 2.

That the Rules of Procedure be suspended to extend the meeting for an additional 10 minutes.

The Committee recessed for their one hour scheduled break as per the Procedural By-law.

That Report COD-020-19 be received; That C. Aurora Paving Ltd. with a total bid amount of $248,618.00 (Net HST Rebate, being the lowest compliant bidder meeting all terms, conditions and specifications of tender CL2019-28 be awarded the contract for the 2019 Facility Parking Lot, as required by the Engineering Services Department; That the total funds required for this project in the amount of $277,498.74 (Net HST Rebate), which includes the construction cost of $248,618.00 (Net HST Rebate) and other costs including material testing, and contingencies in the amount of $28,880.74 (Net HST Rebate) is in the approved budget allocation as provided and will be funded from the following accounts; Description Account Number Amount Parking Lot Rehab (2019) 110-32-327-83614-7401 $255,043 Retaining Wall (2019) 110-36-330-83438-7401 22,456 That all interested parties listed in Report COD-020-19, and any delegations be advised of Council’s decision.

That Report COD-021-19 be received for information.

That Report COD-022-19 be received; That Young Aggregates with a bid amount of $299,378.00 (Net HST Rebate) being the lowest compliant bidder meeting all terms, conditions and specifications of Tender SS CL2019-1 be awarded the contract for the Supply and Delivery of Winter Sand as required by the Operations Department; That the funds required for this project in the amount of $299,378.00 (Net HST Rebate) be funded by the Municipality from the approved budget allocation as follows: Description Account Number Amount Winter Maintenance Material 100-36-383-10300-7112 $299,378 That all interested parties listed in Report COD-022-19 and any delegations be advised of Council’s decision.

That Report FND-027-19, be

That Report FND-028-19 be received for information.

That Report FND-028-19 be received; That Staff continue to work with ONE Investment to bring information back to Council related to a new Investment Policy Statement (IPS) and agreements associated with establishing a new Joint Investment Board (JIB) and implementing the Prudent Investor (PI) regime; and That all interested parties listed in Report FND-028-19 and any delegations be advised of Council’s decision.

That the Committee recess for 5 minutes.

That any hiring of new staff for vacant positions be filled only by approval of Council, pending the results of the organizational review.

That the matter of hiring new staff be

That Report COD-013-19 be received for information.

That Unfinished Business Item 21.2, be received for information.

That, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing matters that deal with the following: October 15, 2019 General Government Committee Minutes  personal matters about an identifiable individual, including municipal or local board employees;  a proposed or pending acquisition or disposition of land by the municipality or local board; and  advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

That matter of Hiring New Staff, be

That the meeting adjourn at 3:43 PM.