Joint Committees

That the Delegation of Rick Stockman, Chair, Active Transportation and Safe Roads Advisory Committee, regarding the Committee's Status Report, be received with thanks.

That the Agenda be altered to consider Item 6.1, Report PDS-035-22, at this time.

That Report PDS-035-22 and any related delegations or communication items, be received; That the By-law attached to Report PDS-035-22, as Attachment 1, be approved; That once all conditions contained in PDS-035-22 with respect to Removal of the (H) Holding Symbol are satisfied and Site Plan Approval has been granted, the By-law authorizing the Removal of the (H) Holding Symbol be approved; That the Durham Regional Planning and Economic Development Department be forwarded a copy of Report PDS-035-22 and Council’s decision and That all interested parties listed in Report PDS-035-22 and any delegations be advised of Council’s decision.

That the foregoing Resolution #JC-029-22 be amended by adding the following at the end: That a representative of Clarington's Municipal Law Enforcement Division attend the first 3 functions where amplified music will be played at the venue to ensure compliance with the conditions of operation. Yes (6) Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Neal, Councillor Traill, and Councillor Zwart No (1) Councillor Jones

That the Rules of Procedure be suspended to allow Members of Committee to speak to the foregoing Resolution #JC-030-22 for a second time.

That the Committee recess for 5 minutes.

That the Rules of Procedure be suspended to extend the delegation for an additional 5 minutes.

That the Rules of Procedure be suspended to extend the delegation for an additional 2 minutes.

That the Rules of Procedure be suspended to extend the meeting for an additional 10 minutes, until 12:10 p.m.

That Report PDS-036-22 and related delegations or communication items, be received; That the application by Nash Development Limited (Marlin Spring) for a Draft Plan of Subdivision and Rezoning, on the west side of Hancock Road, north of Nash Road, Courtice be supported subject to the conditions contained in Attachment 1 to Report PDS-036-22; That the Zoning By-law Amendment application submitted by Nash Development Limited (Marlin Spring) be approved as contained in Attachment 3 to Report PDS-036-22; That once all conditions contained in the Official Plan and the Zoning By-law with respect to the removal of the (H) Holding Symbol are satisfied, the By-law authorizing the removal of the (H) Holding Symbol be approved; That the Region of Durham Planning and Economic Development Department and Municipal Property Assessment Corporation be forwarded a copy of Report PDS-036-22 and Council’s decision; and That all interested parties listed in Report PDS-036-22 and any delegations be advised of Council’s decision.

That the foregoing Resolution #JC-037-22 be amended by adding the following at the end: That a 3-meter dedication along the west side of Lot 1 and 131 be installed for a pedestrian/cycling path and that Lot 130 be dedicated as a public sidewalk/cycling way.

That the foregoing Resolution #JC-037-22 be amended by adding the following at the end: That as a condition of the approval, no gas meters be visible from the street.

That the minutes of the Newcastle Village Community Hall Board dated May 17, 2022, and June 21, 2022, be received for information.

That the recommendation contained in correspondence Item 7.2 from Wendy Partner, Clarington Affordable Housing Task Force, regarding a Request for the Newcastle Fire Hall to be included on the Region of Durham's Surplus Land Website for Potential Creation of Affordable Housing, be endorsed.

That Items 8.1.1 and 8.1.2, be approved in accordance with the agenda.

Whereas the Municipality of Clarington is concerned about the protection of “abandoned babies”; And whereas there has been an initiative developed, by Gems for Gems, which supports victims of abuse, to address this need, called “Hope’s Cradle” which provides a safe location, in fire halls, to surrender an infant as a last resort for parents that feel they have no other option; And whereas the Municipality of Clarington may have an opportunity to participate in this program with the construction of future fire halls; Now therefore be it resolved that the Director of Emergency Services/Fire Chief be directed to include the cost of installing a “Hope’s Cradle Safe Surrender Site” temperature controlled compartment in the costing of the design and build for any new construction at Fire Hall 1 (Headquarters).

That Report CSD-014-22 and any related communication items, be received; That Council approve the proposed User Rates and Fees for Community Services Programs and Services for 2023 as outlined in Attachment 1; and That approved rates are effective January 1 to December 31, 2023, except for ice, floor, and indoor field, which will be effective May 1 to December 31, 2023. Yes (5) Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Traill, and Councillor Zwart No (2) Councillor Jones, and Councillor Neal

That the foregoing Resolution #JC-047-22 be amended by adding the following at the end: That the maximum increase be 2 percent. Yes (3) Councillor Jones, Councillor Neal, and Councillor Traill No (4) Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor Zwart

Whereas when an Official Plan Amendment, Rezoning Application, Zoning By-law Amendment or Zoning By-law Application is being considered by Council, and Clarington law enforcement has file open which runs concurrent to and pertains to the subject of such Official Plan Amendment, or Zoning By-law Amendment or Rezoning Application, past practice has been for Clarington Law Enforcement to stay the file pending a final resolution by Council of such Amendment or Application being considered; And whereas the interests of justice dictate that like cases should be treated in a like manner; And whereas Council has final say on all policy matters; Now therefore be it resolved that the Enforcement By-Law be amended to reflect that where a by-law matter has a policy component, the past practice as per Official Plan Amendments, Rezoning Applications, Zoning By-Law Amendments and Zoning By-Law Applications of staying the by-law enforcement matter pending a final resolution of Council on the policy aspect of the enforcement matter shall automatically apply; That this amendment to the Enforcement By-Law applies to all ongoing and future by-law enforcement matters but shall have no retroactive application; and That if there is uncertainty as to whether a by-law enforcement matter has a "policy" component, the issue shall be

That the Rules of Procedure be suspended to allow Members of Committee to speak to the foregoing Resolution #JC-049-22 for a second time.

That the foregoing Resolution #JC-049-22 be amended by replacing the entire motion with: That the enforcement by-law be amended to provide that while an Official Plan Amendment, Zoning By-law Amendment, or minor variance is being diligently pursued, a use that is not in conformance with our by-laws and does not involve public safety, may not be prosecuted for a period of up to a maximum of 6 months. Yes (2) Councillor Neal, and Councillor Traill No (5) Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Jones, and Councillor Zwart

That Report FSD-032-22, and any related delegations or communication items, be received for information; That the general insurance placement, in conjunction with the other member municipalities of the Durham Municipal Insurance Pool, with Intact Insurance for an integrated pooling arrangement that includes integrated insurance coverages and common self-retention deductible levels for the period July 1, 2022 to June 30, 2023, at a cost of $1,088,596 to the Municipality of Clarington be confirmed; and That the purchase of cyber liability coverage through CFC at a cost of $50,500 be confirmed.

That Report FSD-034-22 and any related delegations or communication items, be received; That Staff prepare a draft budget maintaining existing, pre-COVID levels of service and provide Council with service level adjustment options; That Staff include requests from external agencies maintaining existing service levels, and any changes to service levels be submitted separately for consideration; That the 2023 budget schedule, as outlined within Report FSD-034-22, be approved; and That all interested parties listed in Report FSD-034-22 and any delegations be advised of Council's decision.

That the foregoing Resolution #JC-054-22 be amended by replacing paragraphs 2 and 3 with the following: That Staff be provided guidance to bring forward a budget with a tax increase of a maximum 2.5 percent; and That external agencies be advised of the same. Yes (4) Councillor Anderson, Councillor Jones, Councillor Neal, and Councillor Traill No (3) Mayor Foster, Councillor Hooper, and Councillor Zwart

That Report FSD-034-22 and any related delegations or communication items, be received; That Staff be provided guidance to bring forward a budget with a tax increase of a maximum 2.5 percent; That external agencies be advised of the same; That the 2023 budget schedule, as outlined within Report FSD-034-22, be approved; and That all interested parties listed in Report FSD-034-22 and any delegations be advised of Council's decision. Yes (6) Councillor Anderson, Councillor Hooper, Councillor Jones, Councillor Neal, Councillor Traill, and Councillor Zwart No (1) Mayor Foster

That Report FSD-035-22, and any related delegations or communication items, be received for information.

That the Rules of Procedure be suspended to add an additional item to the Agenda.

That, in accordance with Section 239 (2) of the Municipal Act, 2001 , as amended, the meeting be closed for the purpose of discussing matters that deal with: personal matters about an identifiable individual, including municipal or local board employees; and information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them.

That the Rules of Procedure be suspended to extend the meeting until 4:45 p.m.

That the meeting adjourn at 4:52 p.m.

That Items 8.1.1 and 8.1.2, be approved on consent in accordance with the agenda.

That Report FSD-032-22, and any related delegations or communication items, be received for information; Joint General Government and Planning and Development Committee Minutes September 12, 2022 That the general insurance placement, in conjunction with the other member municipalities of the Durham Municipal Insurance Pool, with Intact Insurance for an integrated pooling arrangement that includes integrated insurance coverages and common self-retention deductible levels for the period July 1, 2022 to June 30, 2023, at a cost of $1,088,596 to the Municipality of Clarington be confirmed; and That the purchase of cyber liability coverage through CFC at a cost of $50,500 be confirmed.