Special Council Meeting

That the Rules of Procedure be suspended to set a 7:00 p.m. curfew for the meeting.

That the recommendations contained in the Special General Government Committee Report of February 1-2, 2021 be approved on consent, with the exception of Item 2, 2a, 2o, 2p, and 2w.

That Council approves the 2021 budgets for the Bowmanville BIA (Attachment #1), Newcastle BIA (Attachment #2), and Orono District BIA (Attachment #3); and That the 2021 Draft Budget Book be amended to reflect the required tax levy request from the three business improvement areas, and that the three budgets, be approved.

That the High St and Odell St reconstruction (detailed design) in the amount of $30,000 be included in the 2021 Budget.

That the expense for new positions be reduced to $450,000, inclusive of benefits. Yes (2) Councillor Neal, and Councillor Traill No (5) Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Jones, and Councillor Zwart

That 0.5% of the tax levy ($315,000 for the 2021 Budget) be allocated, annually, to an “arena reserve fund”. Yes (7) Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Jones, Councillor Neal, Councillor Traill, and Councillor Zwart

That the Public Works Transfer to Reserve Fund be decreased by $500,000. Yes (3) Councillor Jones, Councillor Neal, and Councillor Traill No (4) Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor Zwart

That Public Works - Cross/Guard Wages be reduced by $32,000 to a total of $368,987. Yes (7) Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Jones, Councillor Neal, Councillor Traill, and Councillor Zwart

That the Regional Councillor Ward 1 and 2 and local Councillor Ward 3, Travel Budgets be reduced to $3000 each. Yes (3) Councillor Jones, Councillor Neal, and Councillor Traill No (4) Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor Zwart

That the Rules of Procedure be suspended to allow Members of Committee to speak to the foregoing Resolution #C-073-21 for a second time.

Whereas in late March, 2020 and into April 2020 at the beginning of the first COVID-19 shutdown, some Clarington staff who could work from home started to do and by the end of August, 2020, 60% to 70% percent of the Municipal Administrative Centre staff were working from home; Whereas pursuant to the second provincial emergency under effective January 14, 2021, a stay-at-home order was issued which remains in effect as of this Motion, February 11, 2021; Whereas, Clarington’s travel budget in 2020 increased by $17,895.00 from $256,792.00 in 2019 to $274,687.00 in 2020; Whereas the 2019 budget for Staff Development which includes conferences of $256,100 increased in 2020 to $276,100, and has no budgeted reduction for 2021; Whereas in 2020, $27,711.00 was spent on furniture, representing an increase of $7,750.00 over the 2019 expenditure of $19,961.00; and Whereas Clarington has “Transparency Policy F-11” which states that the Municipality of Clarington actively “encourages and fosters stakeholder participation, clarity and openness in the decision making process”. Now therefore be it resolved that Staff be directed to produce the General Ledgers by department to members of Council at their earliest convenience for all furnishings purchased in 2020, for all Staff Development in 2020 and for all travel in 2020. Yes (2) Councillor Neal, and Councillor Traill No (5) Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Jones, and Councillor Zwart

That "furnishings purchased in 2020", be divided from the foregoing Resolution #C-075-21.

That Staff be directed to produce the General Ledgers by department to members of Council at their earliest convenience for all furnishings purchased in 2020. The balance of the foregoing Resolution #C-075-21 was then put to a vote and

That leave be granted to introduce By-law 2021-026, being a by-law to confirm the proceedings of the Council of the Municipality of Clarington at a special meeting held on February 11, 2021; and That the said by-law be approved.

That the meeting adjourn at 6:56 p.m.

That the recommendations contained in the Special General Government Committee Report of February 1-2, 2021 be approved on consent, with the exception of Items 2, 2a, 2o, 2p, and 2w.

That Public Works - Cross/Guard Wages be reduced by $32,000 to a total of $368,987. February 11, 2021 Special Council Minutes Yes (7): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Jones, Councillor Neal, Councillor Traill, and Councillor Zwart

That Staff be directed to produce the General Ledgers by department to members of Council at their earliest convenience for all furnishings purchased in 2020. Yes (3): Councillor Anderson, Councillor Neal, and Councillor Traill No (4): Mayor Foster, Councillor Hooper, Councillor Jones, and Councillor Zwart