General Government Committee

That the Rules of Procedure be suspended.

That the Agenda be altered to consider the Presentation from Takako Ito, Consul General of Japan, regarding Japan-Canada Relations, at this time.

That the Committee recess for 10 minutes.

That the presentation from Takako Ito, Consul General of Japan, be received with thanks; and That the Newcastles of the World Committee be thanked for their efforts.

Communication Item 9.7, Christine McSorley, Newcastles of the World, Municipality of Clarington Representative at the Newcastle of the World Conference 2020, be added to the Agenda.

That the Agenda be altered to consider Report CAO-010-19, Cedar Crest Beach Update, at this time.

That Report CAO-010-19, Cedar Crest Beach Update, be

That the Agenda for the General Government Committee meeting of September 23, 2019 be adopted with the addition of a New Business Item, regarding a Stop Sign on Prestonvale Road.

That the minutes of the meeting of the Joint General Government and Planning and Development Committee meeting held on September 9, 2019, be approved with the following changes:  Item 17.1 – was seconded by Councillor Hooper, not Councillor Jones  Item 12.6 – Councillor Neal conveyed, via Councillor Jones, that his declaration of an interest was indirect, not direct.

That staff be directed to investigate ways, with the Region, to make compost bins more accessible to residents to increase participation in the composting process.

That Communication Item 8.1, be received for information.

That the request for an extension to report back regarding the Land Acknowledgment Statement Report to October 15, 2019 General Government Committee meeting, be approved.

That the following resolution from City of Kitchener, regarding Producer Requirements for Packaging in Ontario, be endorsed by the Municipality of Clarington: Whereas the Province of Ontario, through the Ministry of the Environment, Conservation and Parks, has posted a discussion paper entitled “Reducing Litter and Waste in our Communities”; Whereas producer responsibility has not been adequately addressed by the Province of Ontario; Whereas a successful deposit/return program for single use plastic, aluminum and metal drink containers has been in existence in other Provinces in Canada including Newfoundland, Nova Scotia and British Columbia; Whereas these successful programs have eliminated many of these containers from the natural environment; General Government Committee September 23, 2019 Whereas the City of Kitchener is committed to climate action and understanding our role as a municipality in a globalized world and the need to be prepared for the effects of climate change; Whereas the City of Kitchener has declared a climate emergency with the directive to provide continued support to corporate and community climate action; Therefore be it resolved that the City of Kitchener call upon the Province of Ontario, through the discussion paper entitled “Reducing Litter and Waste in our Communities”, to review and implement a deposit/return program for recycled plastics, aluminum and metal drink containers; and, Be it further resolved that the Province of Ontario be requested

That the following resolution from City of Kitchener, regarding Single-use Disposable Wipes, be endorsed by the Municipality of Clarington: Whereas in 2018 the City of Kitchener implemented a sustainable funding model Water Infrastructure Project (WIP) for the city’s water, sanitary and stormwater infrastructure to ensure the safe delivery of these valued utilities; General Government Committee September 23, 2019 Whereas in 2018 a multi-year initiative approved through the WIP has already improved several key measures of water quality, and proactive maintenance has reduced the risk of flooding in high-risk areas; Whereas in 2018 the City has already seen a number of impacts due to the implementation of the WIP including: 48% decrease in complaints related to discoloured water; Storm main repairs increased by 27 per cent; 300 metric tonnes of sediment removed from catch basins; and, 2,200 properties protected against backflow and cross-connection contamination; Whereas Single-use wipes are a $6-billion industry and growing, and are now being advertised as the clean alternative to toilet paper and are safe to flush; Whereas there is no one standard for what the word “flushable” means; Whereas Single-use wipes are in fact not safe to flush as they are buoyant; are not biodegradable; and, are unable to break down into small pieces quickly; Whereas Single-use wipes accumulate in the sewer system and eventually clog the sanitary sewer system costing municipalities hundreds of milli

That Communication Item 9.4, be

That the following resolution from the Township of Larder Lake, regarding Electronic Delegation, be endorsed by the Municipality of Clarington: Whereas Council has discussed lobbying the provincial ministers to allow for electronic delegation; Whereas Council feels that it is unjust to have to attend expensive conference to be able to have a delegation with Ministers or the Premier; Therefore, Council request that the Ministers and the Premier offer electronic delegations to small and rural Municipalities that do not have sufficient budget to attend conferences; and Further that this resolution be sent to the Premier and all the Ministries for their consideration.

That the following resolution from Central Lake Ontario Conservation Authority, regarding Changes to the Conservation Authorities Act, be endorsed by the Municipality of Clarington: Whereas the Province of Ontario intends to release regulations under the Conservation Authorities Act that will define conservation authority mandatory programs and services and further details on the process of defining non-mandatory program and services through agreement with municipal partners; General Government Committee September 23, 2019 Be it resolved that the Central Lake Ontario Board of Directors recommends that the province engage in early pre-consultations with Central Lake Ontario Conservation, other conservation authorities and member municipalities to define the governing regulations under the Conservation Authorities Act related to core and non-core program areas; That the Central Lake Ontario Conservation Board of Directors invites the Minister of the Environment, Conservation and Parks to meet with conservation authorities to fully understand the funding structure and local benefit of our programs and to help us deliver provincial priorities in a responsible and sustainable manner; and That a copy of this report and resolution be forwarded to the Honourable Doug Ford, Premier of Ontario, the Honourable Jeff Yurek, Minister of the Environment, Conservation and Parks, watershed MPPs and regional and local municipal councils.

That Communication item 9.7, be

That Report CSD-008-19 be received; That Council direct staff to develop and implement a program for the elimination of single use plastics in municipal facilities and buildings, where there exists an environmentally responsible alternative; That staff report back to Council after six months on the highlights of the program and the results achieved; and That the Clarington Public Library, Clarington Museums & Archives and Municipality owned/Board operated Community Halls and Arenas be advised of the decisions of Council.

That Report CLD-019-19 be received; That the Committee consider the applications for appointments to the various boards and committees, and that the vote be conducted to appoint the citizen and Council representatives to the various boards and committees, in accordance with the Appointment to Boards and Committees Policy; That the Municipal Clerk's Department be authorized to continue to advertise for the remaining vacancies on the Newcastle Arena Board, Newcastle Village Community Hall Board and the Livestock Valuers; That the resignation of Glynn Green, from the Committee of Adjustment and Connor Visser, from the Clarington Public Library, be received; General Government Committee September 23, 2019 That Katherine Warren, current Chair of the Museum and Archives Board, be appointed to fill the vacancy on the Clarington Public Library Board; and That all interested parties listed in Report CLD-019-19, and any delegations be advised of Council’s decision.

That Report CLD-020-19 be received; That the Municipal Clerk, in consultation with relevant Staff, be authorized to make decisions with respect to proposed Tailgate Events on Municipal Property; and That all interested parties listed in Report CLD-020-19, and any delegations be advised of Council’s decision.

That Report COD-014-19 be received for information.

That Report COD-015-19 be received; That Premier Truck Group with a total bid amount of $478,840.00 (Net HST Rebate) being the lowest compliant bidder meeting all terms, conditions and specifications of Tender CL2019-26 be awarded the contract for the Supply and Delivery of Two Single Axle Cab and Chassis Trucks with Snow Plow, Wing and U Body Dump Spreader, as required by the Operations Department; That the funds required for this project in the amount of $478,840.00 (Net HST Rebate) be funded by the Municipality from the approved budget allocations as follows: Description Account Number Amount Fleet Replacement Roads 110-36-388-83642-7401 $478,840 That all interested parties listed in Report COD-015-19, and any delegations be advised of Council’s decision.

That Report COD-016-19 be received; That the presentation by DJ Nascimento from Mosey & Mosey be accepted with thanks and advised of Council’s decision; That Council approve the recommendation by Mosey & Mosey to transfer the Extended Health and Dental Benefits programs to an Administrative Services Only (ASO) funding arrangement with Sun Life effective January 1, 2020; with the renewal for the transition period effective November 1, 2019 until ASO conversion, at an overall impact of 5.9% as negotiated by Mosey & Mosey; That the Non-ASO benefit program renewal continue with Sun Life until the next renewal period for this program on November 1, 2020 under a combined net 0% impact after moving to the ASO funding model; and General Government Committee September 23, 2019 That the Library and Museum be advised of the renewal program, and that they continue to be invoiced for their portion of the benefit program, as applicable.

That Report COD-017-19 be received; and That Bradley Archambault be advised of this report and Council’s decision, by the Municipal Clerk’s Office.

That Report COD-018-19 be received; That Gray’s Landscaping & Snow Removal Inc. with a total bid amount of $499,853.79 (Net HST Rebate) being the lowest compliant bidder meeting all terms, conditions and specifications of Tender CL2019-21 be awarded the contract Waterfront Trail Upgrades, as required by the Engineering Services Department; That the funds required for this project in the amount of $581,200.00 (Net HST Rebate) which includes the construction cost of $499,853.79 (Net HST Rebate) engineering design and testing/inspection be funded by the Municipality from the approved budget allocations as follows: Pave the Waterfront Trail (Bowmanville 110-32-331- $495,965 Ave. to West Beach Road)(2018 & 2019) 83449-7401 Bowmanville Creek Valley Trail (Baseline 110-32-325- $85,235 to Waterfront) 83257-7401 That all interested parties listed in Report COD-018-19, and any delegations be advised of Council’s decision.

That staff report back to the General Government Committee meeting of November 4, 2019 regarding consideration of a Stop Sign northbound on Prestonvale Road at Robert Adams Drive to address queuing issues.

That the meeting adjourn at 11:59 AM.