General Government Committee

That the Committee recess for 10 minutes.

That the Rules of Procedure be suspended to add the Delegation of Edgar Lucas, Bowmanville BIA, to the Agenda.

That the Agenda for the General Government Committee meeting of February 18, 2020 be adopted with the addition of the following items: Plastic Cups 2019 Budget Actuals Councillor's Boardroom CAO Review Committee Fill

That the minutes of the regular meeting of the General Government Committee meeting held on January 27, 2020, be approved, with the following amendment: That the declaration of interest by Councillor Jones be changed from "direct" to "indirect".

That the delegation of Edgar Lucas, Bowmanville BIA, regarding parking in downtown Bowmanville, be

That the foregoing Resolution #GG-075-20 be amended by adding the following at the end: That staff investigate limiting on street parking to one hour.

That the Rules of Procedure be suspended to allow Members of Committee to speak to the foregoing resolution GG--20 for a second time.

That Communication Items 9.1 and 9.2, be received on consent.

That Communication Item 10.1, be received for information.

That Communication Item 10.2 be

Whereas residents of Clarington have experienced the results of climate change through flooding, high lake levels, ice storms, invasive species, severe weather fluctuations and increase wind events; Whereas Municipal governments currently have direct or indirect control over approximately 44 per cent of GHG emissions in Canada and therefore have a crucial role to play in responding to the threat of climate change through policies, programs and capital investments that reduce greenhouse gas emission (GHG) and improve the adaptive capacity to extreme weather events; Whereas the Region of Durham and area municipalities including Pickering, Ajax and Whitby have acknowledged the role of municipalities in responding to climate change by declaring a climate emergency and are taking decisive action to adapt to and mitigate climate change; and Whereas, the Municipality of Clarington is taking action to implement climate change mitigation and adaptation actions that are within our control through energy conservation and demand management planning and the development of the Clarington Climate Action Plan; Now therefore be it resolved: That the Municipality of Clarington declare a climate emergency for the purposes of naming, framing and deepening our commitment to protecting our economy, ecosystems and community from climate change; That in response to this emergency declaration, the need to reduce overall GHG emissions in the Municipality of Clarington and to continue to prepare for th

That the Rules of Procedure be suspended to allow Members of Committee to speak to the foregoing resolution for a second time.

That the concerns expressed in Sarah Delicate's correspondence, containing MP Derek Sloane's correspondence regarding Potential for Severe Flooding, be endorsed in principle and a similar letter be forwarded to the Prime Minister.

That Communication Item 10.5 be

That Communication Item 10.6, be

That the following resolution from Rainy River District Municipal Association, regarding Fair and Equitable Property Taxation Revenue on Railway Right-of-Ways Collected by Municipalities in Ontario, be endorsed by the Municipality of Clarington: Whereas in 2018 the Province of Ontario adjusted the tax rate for acreage for railway right-a-ways throughout Ontario which specifically impacted Rainy River, Kenora and Thunder Bay districts in a positive fashion; and Whereas in other provinces and jurisdictions the railway companies remit a more equitable share of taxes to their local tax base by using a per tonne-mile concept; and Whereas rail traffic continues to increase and the train length has more than doubled, which results in rail traffic congestion, increased wait times, noise pollution and unknown environmental concerns; and WHEREAS the Province of Ontario should review fees based on inflation and current conditions on an annual basis to ensure that Ontario does not continue to fall further behind in their approach to railway property taxation; and Whereas fair and equitable taxation revenue on railway property will reduce the financial pressure on the Province to provide financial support to municipalities going forward; Therefore be it resolved that the Rainy River District Municipal Association call upon the Minister of Finance of the Province of Ontario to undertake ongoing consideration of municipal taxation for railroad right-of-way properties based on a per tonne-mi

That Report EGD-001-20 be received for information.

That Report EGD-002-20 be received; That the Acting Director of Engineering Services be authorized to issue a ‘Certificate of Acceptance’ for the Final Works, which includes final stage roads and other related works constructed within Plan SPA 2006-0033; That Council approve the by-law attached to Report EGD-002-20 assuming certain streets within Plan SPA 2006-0033 as public highways; and That all interested parties listed in Report EGD-002-20 be advised of Council’s decision.

That Report EGD-003-20 be received; That staff be authorized to submit a formal request to Environment Canada to proceed with the unauthorized change in use, as defined by the Income Tax Act , of building Phase 2 of the Farewell Creek Trail; That the tax levied by the Federal Government (estimated to be $22,500) for and unauthorized change in use as defined in Section 207.31 (a) (ii) representing 50% of the fair market value of the ecological gift lands at the time of the unauthorized use (2020) be funded from the 2019 Capital account 110-32-325-83288-7401, Farewell Creek Trail, Phase 2; and That additional funding for the Council recommended trail route, as per Resolution #C-204-19, through these ecological lands be considered for approval as part of the 2020 Budget.

That the Rules of Procedure be suspended to add an additional item to the Agenda.

That, in the event that staff do not hear back from Canadian National Railway on, or before, March 31, 2020 regarding whistle cessation, Staff be directed to forward a formal written complaint to the Canadian Transportation Agency.

That the Rules of Procedure be suspended to extend the meeting for an additional ten minutes past the lunch break.

That the Committee recess for lunch 1:00 PM. The meeting reconvened at 1:00 PM with Councillor Zwart in the Chair. 13. Operations Department Reports ​ No Reports for this section of the Agenda. 14. Emergency and Fire Services Department Reports Councillor Zwart chaired this portion of the meeting. 14.1 ESD-002-20 Establishing a Motor Vehicle Collision Cost Recovery Program and Amendment to Fees By-Law Schedule B Resolution # GG-096-20 Moved by Councillor Hooper Seconded by Mayor Foster That Report ESD-002-20 be received; That the Motor Vehicle Collision Cost Recovery Program for Municipal Roadways (both Municipal and Regional Roads), be approved; and That the by-law to amend Schedule B of By-law 2010-142 , a by-law regarding the payment of fees for information and services provided by the Municipality of Clarington, attached to Report ESD-002-20 as Attachment 1, be approved.

That Report CLD-003-20 be received; and That Report CLD-003-20 be placed on the municipal website.

That Report CAO-005-20 be received; That Council endorse the attached Resolution (as Attachment 1 to Report CAO-005-20) to join the Federation of Canadian Municipalities – International Council for Local Environmental Initiatives (FCM-ICLEI) Partners for Climate Protection (PCP) program; That Councillor Zwart be appointed for the Municipality of Clarington to the FCM-ICLEI PCP program; That the Mayor and Clerk be authorized to sign any related agreements and/or reports; That staff be directed to undertake the Five-Milestone Framework of the PCP program as part of the Clarington Climate Action Plan, which is currently under development; and That all interested parties listed in Report CAO-005-20 and any delegations be advised of Council’s decision.

That staff be directed to review with the Hall Boards and the Bowmnaville Older Adult Association the matter of using compostable cups instead of single use plastic cups, and report back to a General Government Committee meeting; and That staff update the General Government Committee, at the same time, regarding the same issue at Garnet B. Rickard Recreation Complex.

That Staff provide 2019 actual results as part of the 2020 budget documents.

That staff be directed to assess the configuration of the Councillors' Boardroom, and the noise from the vicinity and what can be done about the issue.

That a review Committee for the CAO be established consisting of the Mayor and two Councillors, which would report annually to a closed session of the General Government Committee.

That item 21.4 be referred to the end of the agenda.

That staff report back on whether fill from outside Clarington is being brought into fill sites in Clarington.

That the Report EGD-018-19, regarding Award of Geotechnical Services Consulting for Slope Stability Investigation, Analysis and Report of Farewell Creek Trail Phase 2 , be lifted from the table.

That Report EGD-018-19 be received; That the proposal received from Golder Associates Limited of Whitby, Ontario, being the lowest bidder of the compliant quotations using the roster process meeting all terms, conditions and specifications of the quotation request for Geotechnical Investigation and Recommendations - Slope Stability and Trail Design, be awarded the contract in the amount of $50,371.20 (Net HST Rebate); That the funds required in the amount of $50,371.20 (Net HST Rebate) be drawn from the following 2019 budget account: Farewell Creek Trail Phase 2 #110-32-325-83288-7401 $50,371.20 That the funds required to support amending CIMA+’s current PO in the amount of $2,880 (net HST) be drawn from the following 2019 budget account: Farewell Creek Trail Phase 2 #110-32-325-83288-7401 $ 2,880.00 That all interested parties listed in Report EGD-018-19 and any delegations be advised of Council’s decision.

That, in accordance with Section 239 (2) of the Municipal Act, 2001 , as amended, the meeting be closed for the purpose of discussing a matter that deals with personal matters about an identifiable individual, including municipal or local board employees.

That the meeting adjourn at 2:18 PM.

That the Rules of Procedure be suspended to allow Members of Committee to speak to the foregoing resolution GG-076-20 for a second time. The foregoing resolution # GG-076-20 was then put to a vote and

That the Rules of Procedure be suspended to allow Members of Committee to speak to the foregoing resolution GG-075-20 for a second time.

Whereas residents of Clarington have experienced the results of climate change through flooding, high lake levels, ice storms, invasive species, severe weather fluctuations and increase wind events; General Government Committee Minutes February 18, 2020 Whereas Municipal governments currently have direct or indirect control over approximately 44 per cent of GHG emissions in Canada and therefore have a crucial role to play in responding to the threat of climate change through policies, programs and capital investments that reduce greenhouse gas emission (GHG) and improve the adaptive capacity to extreme weather events; Whereas the Region of Durham and area municipalities including Pickering, Ajax and Whitby have acknowledged the role of municipalities in responding to climate change by declaring a climate emergency and are taking decisive action to adapt to and mitigate climate change; and Whereas, the Municipality of Clarington is taking action to implement climate change mitigation and adaptation actions that are within our control through energy conservation and demand management planning and the development of the Clarington Climate Action Plan; Now therefore be it resolved: That the Municipality of Clarington declare a climate emergency for the purposes of naming, framing and deepening our commitment to protecting our economy, ecosystems and community from climate change; That in response to this emergency declaration, the need to reduce overall GHG emissions in the Munic

That the following resolution from Rainy River District Municipal Association, regarding Fair and Equitable Property Taxation Revenue on Railway Right-of- Ways Collected by Municipalities in Ontario, be endorsed by the Municipality of Clarington: Whereas in 2018 the Province of Ontario adjusted the tax rate for acreage for railway right-a-ways throughout Ontario which specifically impacted Rainy River, Kenora and Thunder Bay districts in a positive fashion; and Whereas in other provinces and jurisdictions the railway companies remit a more equitable share of taxes to their local tax base by using a per tonne-mile concept; and Whereas rail traffic continues to increase and the train length has more than doubled, which results in rail traffic congestion, increased wait times, noise pollution and unknown environmental concerns; and WHEREAS the Province of Ontario should review fees based on inflation and current conditions on an annual basis to ensure that Ontario does not continue to fall further behind in their approach to railway property taxation; and Whereas fair and equitable taxation revenue on railway property will reduce the financial pressure on the Province to provide financial support to municipalities going forward; Therefore be it resolved that the Rainy River District Municipal Association call upon the Minister of Finance of the Province of Ontario to undertake ongoing consideration of municipal taxation for railroad right-of-way properties based on a per tonne-m

That Report EGD-003-20 be received; General Government Committee Minutes February 18, 2020 That staff be authorized to submit a formal request to Environment Canada to proceed with the unauthorized change in use, as defined by the Income Tax Act, of building Phase 2 of the Farewell Creek Trail; That the tax levied by the Federal Government (estimated to be $22,500) for and unauthorized change in use as defined in Section 207.31 (a) (ii) representing 50% of the fair market value of the ecological gift lands at the time of the unauthorized use (2020) be funded from the 2019 Capital account 110-32-325- 83288-7401, Farewell Creek Trail, Phase 2; and That additional funding for the Council recommended trail route, as per Resolution #C-204-19, through these ecological lands be considered for approval as part of the 2020 Budget.

That the Committee recess for lunch until 1:00 PM.

That Report ESD-002-20 be received; That the Motor Vehicle Collision Cost Recovery Program for Municipal Roadways (both Municipal and Regional Roads), be approved; and That the by-law to amend Schedule B of By-law 2010-142, a by-law regarding the payment of fees for information and services provided by the Municipality of Clarington, attached to Report ESD-002-20 as Attachment 1, be approved.

That staff be directed to review with the Hall Boards and the Bowmanville Older Adult Association the matter of using compostable cups instead of single use plastic cups, and report back to a General Government Committee meeting; and General Government Committee Minutes February 18, 2020 That staff update the General Government Committee, at the same time, regarding the same issue at Garnet B. Rickard Recreation Complex.