General Government Committee

That the Agenda for the General Government Committee meeting of February 16, 2021, be adopted with the following additions: New Business Item regarding Councillors' Offices and Former Edna Thompson Building New Business Item regarding Cost to Improve Courtice Shores Road and Parking for Courtice Waterfront New Business Item regarding Lands South of Uplands New Business Item regarding Cost for Snow Clearing on Trails New Business Item regarding Wilmot Creek

That items 7.1 to 7.3, be received on consent with the exception of 7.3.

That the minutes of the special meeting of the General Government Committee meeting held on February 1-2, 2021, be adopted.

That the Delegation of Tenzin Shomar and Hannah Oegema be

That Communication Items 9.1 to 9.8, be received on consent with the exception of items 9.7 and 9.8.

That Communication Item 9.8 from Patrick McNeil, Chair, Board of Directors, Elexicon Corporation, Regarding Elexicon's 2019 Financial Performance, be received for information.

That the following resolution from Annette Simonian, Clerk, Town of Augusta, regarding Ontario Fire College Closure, be endorsed by the Municipality of Clarington and request that the Province of Ontario be engaged for more dialogue on the closure of the Ontario Fire College: Whereas the Ontario Fire College has been in existence since 1949; and Whereas the Ontario Fire College is one of the primary sources of certified training for Ontario Firefighters; and Whereas the Ontario Fire College has built a reputation of integrity, credibility, and reliability in providing some of the best training to our Fire Services within the Province of Ontario; and Whereas the Ontario Fire College has been used to train and certify both Volunteer, Part-Time and Career firefighters throughout Ontario; and Whereas the Ontario Fire College gives Ontario Firefighters another option other than Regional Training Centers to obtain National Fire Protection Association (NFPA) certifications; and Whereas the Ontario Fire College is the most cost-effective method to certify Firefighters to NFPA Standards in Ontario; and Whereas the Ontario Government enacted and revoked 0. Reg. 379/18: Firefighter Certification in 2018; and Whereas when the Ontario Government revoked 0. Reg. 379/18: Firefighter Certification, it was made known by the Office of the Solicitor General that the act would be amended and brought back in the future; and Therefore Be It Resolved That the Township of Augusta requests that the P

That Communication Item 10.1 from Henry and Annette Zekveld, regarding a Request to End the Lockdown, be received for information.

That Staff be directed to install a traffic light at the Baseline Road, Duke Street and Highway 401 intersection.

That Communication Item 10.2 be

That the Rules of Procedure be suspended to allow Members of Committee to speak to the foregoing Resolution #GG-175-21 for a second time.

That Communication Item 10.3 from Wendy Bracken, Regarding Durham Region's Plan to Potentially Use Bottom Ash from the Durham/York Incinerator in a Road Reconstruction Pilot Project, be

That the Committee recess for 10 minutes.

That Council supports the issuance of the Manantler’s Limited Liquor Sales Licence Application to Manantler Craft Brewing Company Inc., to be located at 160 Baseline Rd. E., Bowmanville.

That Communication Item 10.5 from Chair Mayor Foxton, Top Aggregate Producing Municipalities of Ontario (TAPMO), regarding Aggregate Properties Assessment, be received for information.

Whereas the Municipality of Clarington engages with its Diversity Advisory Committee on matters surrounding diversity in the community; Whereas on December 14, 2020, the Municipality of Clarington passed a resolution that the Mayor and Members of Council of the Municipality of Clarington, in partnership with Clarington’s Diversity Advisory Committee, release an Official Statement condemning the display of symbols of hate in our community; Whereas on December 14, 2020, the Municipality of Clarington also passed a resolution that the Clarington Diversity Advisory Committee's request to prohibit public display of hate symbols be forwarded to the newly formed Diversity, Equity, and Inclusion Group at the Region of Durham, for their comments; Whereas the Diversity Advisory Committee supports a joint message condemning symbols of hate in our community and is recommending that the joint statement include action items to support the message; Now therefore be it resolved that the Diversity Advisory Committee be directed to provide recommended action items that support the message of condemning symbols of hate in our community that could be implemented while we await comments from the Region of Durham. Yes (7) Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Jones, Councillor Neal, Councillor Traill, and Councillor Zwart

That the Rules of Procedure be suspended to allow Members of Committee to speak to the foregoing Resolution #GG-181-21 for a second time.

That Report PWD-012-21 be received; and That all interested parties listed in Report PWD-012-21 and any delegations be advised of Council’s decision.

That Report PWD-013-21 be received; That speed limits not be lowered to 40 km/h on all Collector roads; That staff continue ongoing monitoring of the municipal road network and researching alternate traffic management options and their suitability on individual basis; and That all interested parties listed in Resolution # C-462-20 and any delegations be advised of Council’s decision.

That Report PWD-014-21 be received; That Staff be directed to proceed with the establishment of a Community Garden in Newcastle; That the Director of Public Works be authorized to execute a Memorandum of Understanding with the community garden association, in a form satisfactory to the Municipal Solicitor; and That all interested parties listed in Report PWD-014-21 be advised of Council’s decision.

That Reports 15.1, 15.3, and 15.4, be received on consent with the exception of 15.2.

That Report LGS-008-21 be received; That the By-law attached to Report LGS-008-21, as attachment 1, be approved;

That Report LGS-009-21 be received; That the resignation of Anthony Wood, from the Ganaraska Forest Recreational User Committee and Property Standards Committee, be received and that Mr. Wood be thanked for his volunteer efforts; That the Committee consider the applications for appointments to the Ganaraska Forest Recreational User Committee and Property Standards Committee, and that the vote be conducted to appoint the citizen representatives, in accordance with the Appointment to Boards and Committees Policy; and That all interested parties listed in Report LGS-009-21 and any delegations be advised of Council’s decision.

That the consideration of the applications for the Property Standards Committee be

That Report LGS-010-21 be received; That the By-laws attached to Report LGS-010-21, as Attachments 1-8, updated to allow for electronic participation at various Boards and Committees, be approved; That Terms of Reference for the various Boards and Committees, attached to Report LGS-010-21, as Attachments 9-16, updated to allow for electronic participation, be approved; and That all interested parties listed in Report LGS-010-21 and any delegations be advised of Council’s decision.

That Report LGS-011-21 be received; That the annual permitted uses for courtesy passes be increased to 14 uses per vehicle; and That all interested parties listed in Report LGS-011-21 and any delegations be advised of Council’s decision.

That the Rules of Procedure be suspended to extend the meeting for an additional 5 minutes until 12:05 p.m.

That the Rules of Procedure be suspended to extend the meeting for an additional 2 minutes until 12:10 p.m.

That Report FSD-007-21 be received for information.

That Report FSD-008-21 be received for information.

That Report FSD-009-21 be received; That the request from the Newcastle BIA for $25,000 from the Newcastle BIA Reserve Fund (the “West End Money”) for the purposes of replacing the current wreaths, as attachment 1, be approved; and That all interested parties listed in Report FSD-009-21 and any delegations be advised of Council’s decision.

That Staff be directed to report back on a suggested policy to change the current travel/mileage policy for Members of Council to a per kilometer charge at the standard municipal rate. Yes (3) Councillor Jones, Councillor Neal, and Councillor Traill No (4) Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor Zwart

That the Rules of Procedure be suspended to allow Members of Committee to speak to the foregoing Resolution #GG-197-21 for a second time. Yes (3) Councillor Jones, Councillor Neal, and Councillor Traill No (4) Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor Zwart

That Staff be directed to report back to Council on the design for Darlington Blvd. prior to proceeding with that work. Yes (3) Councillor Jones, Councillor Neal, and Councillor Traill No (4) Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor Zwart

That New Business Item 18.4 be

That Staff be directed to report back on the increased cost and coverage including out of country travel coverage, for retiree health benefits.

That Staff be directed to report back on: eliminating councillor offices and what will be done regarding improving the councillor conference room, or eliminating and replacing with staff offices; and designating the former Shaw Building (the former Edna Thomson Daycare building located on 156 Church Street) as a performance space.

That Staff be directed to report back on the cost to improve Courtice Shores Road and provide parking for the Courtice waterfront.

That Staff be directed to report back at the next Planning Committee meeting on whether the land south of Uplands can be retained by the Municipality for future parkland, rather than transferred to developers. Mayor Foster ruled the matter out of order. Councillor Neal challenged the Mayor's ruling. Mayor Foster stated that the matter is a land use issue, which should be considered at a Planning and Development Committee meeting Resolution # #GG-204-21 Moved by Councillor Neal Seconded by Councillor Traill Will the ruling of the Chair be sustained? Yes (5) Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Jones, and Councillor Zwart No (2) Councillor Neal, and Councillor Traill

That Staff be directed to report back with costing on clearing all 20 km of trails in Clarington for next year, where possible (i.e. some of the really hilly sections of the Waterfront Traill will not be doable).

Whereas there are 1600 older adults residing in Wilmot Creek Older Adult Lifestyle Community and a significant portion are over eighty years old, are immunocompromised and/or have health conditions; Whereas there are approximately three hundred older adult lifestyle communities across Ontario where older adults live independently but in aggregate, in small homes, trailers or apartment-style buildings; Whereas many older adult lifestyle community residents rely on daily visits by outside workers such as personal support workers and house cleaners, putting them at a greater risk contracting COVID-19; Whereas fifty-two per cent of old adult lifestyle community residents in Ontario are individuals age seventy years old and older; Whereas older adults aged sixty-five to eighty-four years old account of the majority of COVID-19 related deaths in Canada, and those aged forty-five years old and older are 89% to 93% more likely to die with COVID if they have pre-existing conditions; Whereas the Province of Ontario plans to vaccinate 1.2 million seniors and caregivers as part of Phase 1 in March, 2021; and Whereas the Provincial government announced that Phase 1 included “seniors living in congregate” but this does not include seniors living older adult lifestyle communities; Now Therefore Be It Resolved: That the Province acknowledges that older adult lifestyle communities are in fact, “congregations” of seniors as per the criterion for Phase 1 administration of the COVID-19 vaccine a

That the Rules of Procedure be suspended to allow Members of Committee to speak to the foregoing Resolution #GG-206-21 for a second time.

That the foregoing Resolution #GG-206-21 regarding Wilmot Creek, be

That Unfinished Business Item 19.1, Regarding Report EGD-006-20 Cedar Crest Beach Rd and West Beach Rd Berm Review and Estimates, be

That, in accordance with Section 239 (2) of the Municipal Act, 2001 , as amended, the meeting be closed for the purpose of discussing matters that deal with: a proposed or pending acquisition or disposition of land by the municipality or local board; litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

That the Committee recess for 15 minutes.

That the Confidential Verbal Update from Rob Maciver, Director of Legislative Services/Municipal Solicitor, Regarding the Acquisition of the Bowmanville Zoo Property, be received for information.

Whereas the residents living in the vicinity of Townline Road North have seen traffic increase due to new housing in Oshawa and Clarington; Whereas the traffic studies for new development, such as 3 Lawson Road recognized that the existing intersection at Adelaide Avenue and Townline Road will continue to operate poorly and the current design is not optimal based on the projected traffic levels; Whereas the extension of Adelaide Avenue easterly to Trulls Road is within the Region’s forecasted budget for 2025; Whereas as part of the Adelaide extension, Lawson Road will be closed at Townline Road with a cul-de-sac, and a new north-south connection will be constructed between Lawson Road and Adelaide Avenue; and Whereas Clarington Public Works Department while having no objections to the approval of the proposed development at 3 Lawson Road voiced concern regarding the vehicle access and egress onto Townline Road given the existing conditions; Now Therefore Be It Resolved That Clarington Council is requesting the Region of Durham advance the timing of the Adelaide Avenue East Extension land acquisition, design and construction from Townline Road easterly to Trull’s Road as set out in the Environmental Assessment dated November 2005, to ensure it is in place by or before 2025; and That this motion be circulated to the City of Oshawa and Durham Region.

That the meeting adjourn at 3:42 p.m.

That the Agenda for the General Government Committee meeting of February 16, 2021, be adopted with the following additions:  New Business Item regarding Councillors' Offices and Former Edna Thompson Building General Government Committee Minutes February 16, 2021  New Business Item regarding Cost to Improve Courtice Shores Road and Parking for Courtice Waterfront  New Business Item regarding Lands South of Uplands  New Business Item regarding Cost for Snow Clearing on Trails  New Business Item regarding Wilmot Creek

That Report LGS-010-21 be received; General Government Committee Minutes February 16, 2021 That the By-laws attached to Report LGS-010-21, as Attachments 1-8, updated to allow for electronic participation at various Boards and Committees, be approved; That Terms of Reference for the various Boards and Committees, attached to Report LGS-010-21, as Attachments 9-16, updated to allow for electronic participation, be approved; and That all interested parties listed in Report LGS-010-21 and any delegations be advised of Council’s decision.

Will the ruling of the Chair be sustained? Yes (5): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Jones, and Councillor Zwart No (2): Councillor Neal, and Councillor Traill

Whereas there are 1600 older adults residing in Wilmot Creek Older Adult Lifestyle Cthommunity and a significant portion are over eighty years old, are immunocompromised and/or have health conditions; Whereas there are approximately three hundred older adult lifestyle communities across Ontario where older adults live independently but in aggregate, in small homes, trailers or apartment-style buildings; Whereas many older adult lifestyle community residents rely on daily visits by outside workers such as personal support workers and house cleaners, putting them at a greater risk contracting COVID-19; General Government Committee Minutes February 16, 2021 Whereas fifty-two per cent of old adult lifestyle community residents in Ontario are individuals age seventy years old and older; Whereas older adults aged sixty-five to eighty-four years old account of the majority of COVID-19 related deaths in Canada, and those aged forty-five years old and older are 89% to 93% more likely to die with COVID if they have pre- existing conditions; Whereas the Province of Ontario plans to vaccinate 1.2 million seniors and caregivers as part of Phase 1 in March, 2021; and Whereas the Provincial government announced that Phase 1 included “seniors living in congregate” but this does not include seniors living older adult lifestyle communities; Now Therefore Be It Resolved: That the Province acknowledges that older adult lifestyle communities are in fact, “congregations” of seniors as per the crit