General Government Committee

That the Agenda for the General Government Committee meeting of November 30, 2020, be adopted with the addition of the following New Business Items: Inclusive Communities Grant Program Request for Promotional Campaign for Durham Region Transit on Demand for Bus Service Elexicon

That the minutes of the regular meeting of the General Government Committee meeting held on November 9, 2020, be approved.

That the Agenda be altered to consider Report FND-053-20 after Item 8.2.

That the Rules of Procedure be suspended to extend the Delegation for an additional two minutes.

That the Agenda be altered to consider Item 11.2 regarding Durham Hospice Update, at this time.

That Communication Items 10.1 to 10.3, with the exception of 10.4 and 10.5, be received for information.

That Communication Item 10.4 be received for information.

That Communication Item 10.5 be received for information.

That the Rules of Procedure be suspended to allow Members of Committee to speak to the foregoing Resolution #GG-433-20 for a second time.

That the Rules of Procedure be suspended to extend the meeting for an additional 5 minutes.

That the Rules of Procedure be suspended to allow Members of Committee to speak to the foregoing Resolution #GG-433-20 for a third time.

That the Members of Council be designated as a Department Liaison, for a one year term ending December 31, 2021 as follows: Planning & Development Department Councillor Anderson Public Works Department Councillor Hooper Community Services Department Councillor Corinna Traill Legislative Services Department Councillor Jones Finance Department Councillor Neal Corporate Services & Administration Mayor Adrian Foster

That the foregoing Resolution #GG-437-20 be

That the security deposit and development charges for Durham Hospice be waived.

That the foregoing Resolution #GG-429-20, regarding Durham Hospice, be

That Communication Item 11.3, regarding Request to have Red Poppies Painted at the Crosswalks Leading to Townhall, be

That Communication Item 11.4 regarding Request to Amend By-law 2015-047 to include Diwali as an Exemption to Require a Permit, be

That Communication Item 11.5 regarding a Request for a New Sidewalk in Orono, be

That Staff be directed to prepare an amendment to the Sign By-law to prohibit the public display of symbols of hate within the Municipality of Clarington; and That the Mayor and Members of Council of the Municipality of Clarington, in partnership with Clarington’s Diversity Advisory Committee, release an Official Statement condemning the display of symbols of hate in our community. Yes (2) Councillor Anderson, and Councillor Hooper No (4) Mayor Foster, Councillor Jones, Councillor Neal, and Councillor Zwart Absent (1) Councillor Traill

That Communication Item 11.6 be

That the Mayor and Members of Council of the Municipality of Clarington, in partnership with Clarington’s Diversity Advisory Committee, release an Official Statement condemning the display of symbols of hate in our community; and That the Clarington Diversity Advisory Committee's request to prohibit public display of hate symbols be forwarded to the newly formed Diversity, Equity, and Inclusion Group at the Region of Durham, for their comments.

That Report ESD-007-20 be received for information.

That Report CSD-013-20 be received for information.

That Report LGS-004-20 be received; That the Committee consider the applications for appointments to the Agricultural Advisory Committee, Diversity Advisory Committee, and the Newcastle Village Community Hall Board, in accordance with the Appointment to Boards and Committees Policy; and That all interested parties listed in Report LGS-004-20 and any delegations be advised of Council’s decision.

That Report LGS-005-20 be received; That Council Adopt the Municipal Law Enforcement Policy, as Attachment 1 to Report LGS-005-20; That the draft by-law, Attachment 3 to Report LGS-005-20, be enacted; and That all interested parties listed in Report LGS-005-20 and any delegations be advised of Council’s decision. Yes (4) Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor Zwart No (2) Councillor Jones, and Councillor Neal Absent (1) Councillor Traill

That the Rules of Procedure be suspended to allow Members of Committee to speak to the foregoing Resolution #GG-447-20 for a second time.

That the foregoing Resolution #GG-447-20 be amended by adding the following to the end of the second paragraph: "with the following amendment to the Municipal Law Enforcement Policy: That Sections 3.16 and 3.17 be removed".

That Report FND-045-20 be received; and That the By-law attached to Report FND-045-20, as Attachment 1, be approved.

That Report FND-046-20 be received; and That the By-law attached to Report FND-046-20, as Attachment 1, be approved.

That Report FND-047-20 be received; and That the Draft Policy attached to Report FND-047-20, as Attachment 1, be approved.

That the Committee recess for 10 minutes.

That Report FND-048-20 be received; That BT Engineering Inc. with a bid amount of $226,474.60 (including HST), providing the lowest overall cost and meeting the passing threshold and all terms, conditions and specifications of RFP2020-9 be awarded the contract for the provision of Consulting Services as required to complete the Regional Road 17 Realignment – Municipal Class Environmental Assessment subject to a satisfactory reference check; That the contract award be subject to the Municipality amending the existing funding agreement with the North Village Landowners Group Inc. as required to cover all consulting costs and municipal resources associated with this project; That pending funding required is received, that the amount of $ 226,474.60 (including HST) be drawn from the following accounts: Description Account Number Amount Developer Contributions 100-50-502-15106-7224 $226,475 That all interested parties listed in Report FND-048-20 and any delegations be advised of Council’s decision.

That Report FND-049-20 be received for information.

That Report FND-050-20 be received; That a lease extension agreement with the Bowmanville Tennis Club for the term January 1, 2021 to December 31, 2021 be approved and to authorize the Mayor and the Municipal Clerk to execute the agreement on behalf of the Municipality; That the current annual rent of $1,630.80 be adjusted on December 31 of each year by the annual percentage increase in the Consumer Price Index, All Items Ontario, (most current issue) as published by Statistics Canada; That the Purchasing Manager in consultation with the Director of Community Services be given the authority to extend the lease agreement for up to three (3) additional one (1) year terms to expire on December 31, 2024; and That the Board of the Bowmanville Older Adult Association and the Bowmanville Tennis Club be advised of Council’s decision. Yes (4) Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor Zwart No (2) Councillor Jones, and Councillor Neal Absent (1) Councillor Traill

That the foregoing Resolution #GG-456-20 be amended by removing Paragraph 4. Yes (3) Councillor Anderson, Councillor Jones, and Councillor Neal No (3) Mayor Foster, Councillor Hooper, and Councillor Zwart Absent (1) Councillor Traill

That the Rules of Procedure be suspended to allow Members of Committee to speak to the foregoing Resolution #GG-456-20 for a second time.

That Report FND-051-20 be received; That approval be granted for the Municipality to extend the lease agreement with the John Howard Society for the existing leased space at 132 Church Street, Bowmanville for the term January 1, 2021 to December 31, 2022 be approved and to authorize the Mayor and the Municipal Clerk to execute the agreement on behalf of the Municipality; That the current annual rent of $16,248.38 (excluding HST) be adjusted on December 31 of each year by the annual percentage increase in the Consumer Price Index, All Items Ontario, (most current issue) as published by Statistics Canada; That the Purchasing Manager in consultation with the Director of Community Services be given the authority to extend the lease agreement for up to two (2) additional one (1) year terms to expire on December 31, 2024; and That all interested parties listed in Report FND-051-20 and any delegations be advised of Council’s decision.

That Report FND-052-20 be received; That approval be granted for the Municipality to renew the head-lease agreement with the Kendal Community Centre in an amount of $2.00 per year for a five-year period commencing on January 1, 2021 and ending on December 31, 2025; That the Municipality, as head landlord, consent to renew the sublease agreements with the Kendal Lions Club and Paula Sheppard (Kendal Postal Outlet) in a form acceptable to the Municipal Solicitor for use of the facilities at the Kendal Community Centre each in the amount of $2,400.00 plus HST for a five year period commencing on January 1, 2021 to December 31, 2025 and subject to a yearly rate increase based on the Consumer Price Index, All Items, Ontario (most current issue); That the Mayor and Clerk be authorized to execute the necessary agreements; and That all interested parties listed in Report FND-052-20 and any delegations be advised of Council’s decision.

That Report FND-053-20, regarding the Development Charges background study and by-law, be

Whereas the Municipality of Clarington engages with its Accessibility Advisory Committee on matters surrounding accessibility in the community; And whereas on November 6, 2017, through Resolution #GG-456-17, the Municipality of Clarington endorsed Clarington’s Multi-Year Accessibility Plan 2018-2023; And whereas the Multi-Year Accessibility Plan 2018-2023 identifies the need to explore the inclusion of mobility device charging stations in new and redeveloped public spaces; And whereas more people are participating in outdoor activities as a result of the COVID-19 pandemic and utilizing our trails, paths and parks; And whereas the Ministry for Seniors and Accessibility has launched an Inclusive Communities Grant Program that supports 100% of eligible costs up to $60,000 for programs that create more accessible environments for people of all ages, abilities and backgrounds; Now therefore be it resolved that the Council of the Municipality of Clarington direct Staff to submit an application to the Inclusive Communities Grant Program for the purpose of installing charging stations for mobility devices along paths, trails and in parks within Clarington.

Whereas GO Transit has announced that the GO Bus Route 90 will be discontinued as of Saturday, December 5; And whereas the Municipality of Clarington has many residents who rely on the GO Transit bus route to, and from, Newcastle; And whereas the Region of Durham has recently instituted an On Demand bus service which services all of Clarington’s urban and rural residents, but they may not be aware of the service; Now therefore be it resolved that Durham Region be urged to launch an extensive promotion campaign of their On Demand service to ensure that all residents of Clarington are aware of the service.

That Clarington request that Elexicon provide: a full explanation as to the drop in revenue by $1.2M to Clarington in 2019; a pro forma profit and loss statement for the non-regulated entity for 2019, as opposed to just top line revenue; and a breakdown of the 2020 year to date revenue.

That Report EGD-006-20, regarding Cedar Crest Beach Road and West Beach road Berm, be

That Report FND-038-20 be received; and That the Director of Financial Services be directed to present to Committee an educational session on municipal investing options and regulations at the GGC meeting of January 25, 2021.

That the Rules of Procedure be suspended to extend the meeting for an additional 1 hour until 5:30 p.m.

That, in accordance with Section 239 (2) of the Municipal Act, 2001 , as amended, the meeting be closed for the purpose of discussing matters that deal with: labour relations or employee negotiations; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; and a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.

That the Memorandum of Understanding (MOU), attached to Report CAO-022-20 as Attachment 1, between CUPE Local 74 –Outside Bargaining Unit and the Municipality of Clarington be approved to extend all the terms and conditions for the Outside Bargaining Unit, for one additional year, to expire December 31, 2021; That, consistent with past practice, student, non-permanent part-time employees and special purpose and committee position rates be adjusted at the same rate as the Outside CUPE employees, effective January 1 or July 1, as appropriate for each group, and as included in the annual budget; That, consistent with past practice, the terms and conditions of employment for unionized employees as provided for under the extension MOU, be approved for non-affiliated employees; and That CUPE Local 74 Executive be thanked for their continued efforts to work effectively with the Municipality, and that they be advised of Council’s decision. Yes (5) Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Jones, and Councillor Zwart No (1) Councillor Neal Absent (1) Councillor Traill

That the confidential verbal report from the CAO’s Office regarding broadband service, be received for information.

That the meeting adjourn at 5:16 p.m.

That the Agenda be altered to consider Item 18.9, Report FND-053-20, after Item 8.2.

That the Members of Council be designated as a Department Liaison, for a one- year term ending December 31, 2021 as follows: Planning & Development Services Councillor Anderson Public Works Department Councillor Hooper Community Services Department Councillor Traill Legislative Services Department Councillor Jones Financial Services Councillor Neal Corporate Services & Administration Mayor Foster