Regular Council Meeting

That the Rules of Procedure be suspended to allow the Members of Council to ask questions of Staff after each delegation.

That the minutes of the regular meeting of the Council held on February 10, 2020, be approved, with the following amendments: On Page 1, that the word "direct" be replaced with the word "indirect" in Councillor Jones' Declaration of Interest; and On Page 5, that the word "direct" be replaced with the word "indirect" in Councillor Jones' Declaration of Interest.

That the Rules of Procedure be suspended to extend the delegation of Larry Poirier for an additional two minutes.

That the Council recess for 10 minutes.

That Correspondence Items 10.1 to 10.11, be approved on consent as follows: That Correspondence Item 10.1 be

That Correspondence Item 10.12 be received; and That the Planning and Development Committee meeting of March 16, 2020, be cancelled.

That Advisory Committee Report Items 11.1.1 to 11.1.7 be approved, with the exception of Items 11.1.1, 11.1.2 and 11.1.6.

That the minutes of the Accessibility Advisory Committee dated October 2, 2019, November 6, 2019, January 8 and February 5, 2020, be approved.

That the minutes of the Active Transportation and Safe Roads Committee dated September 5, 2019 and December 5, 2019, be approved.

That the foregoing Resolution #C-059-20 be amended by adding the following at the end: That Staff report back on the current costing for the proposed pilot project to plow snow on the Bowmanville Valley Trail from Roenigk Dr. to Baseline Rd.

That the minutes of the Clarington Heritage Committee dated February 18, 2020, be approved.

That the recommendations contained in the General Government Committee Report of February 18, 2020 be approved on consent

That the recommendations contained in the Special General Government Committee Report of February 24, 2020 be approved on consent, with the exception of Items 3 and 2.

That the Rules of Procedure be suspended to allow Members of Council to speak to the foregoing Resolution #C-066-20 for a second time.

That, in accordance with Section 239 (2) of the Municipal Act, 2001 , as amended, the meeting be closed for the purpose of discussing a matter that deals with the following: a matter that deals with labour relations or employee negotiations; and advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

That the Rules of Procedure be suspended to allow Members of Council to speak to the foregoing Resolution #C-083-20 for a second time.

That Report FND-002-20 be received; That Council approve the 2020 Operating and Capital budgets, including “external agencies” as outlined in the 2020 Draft Budget Book, at an estimated tax levy impact of 2.12%, exclusive of tax policy impacts, as directed in FND-002-20; That Reserve and Reserve Fund contributions and new Reserve/Reserve funds be approved as shown in the 2020 Draft Budget Book; That the financing of capital projects, as outlined in the attached documents, be approved with the following amendments: That Capital Project 32-325-21100 Farewell Creek Trail - Phase 2 (Townline Rd to Phase 1 Trail) in the amount of $196,000, be funded from the Tax Rate Stabilization Reserve Fund. That the proposed four new full-time firefighter positions, in the amount of $318,400, be added to the 2020 Budget, with contributions to the Future Staffing Reserve Fund in the amount of $250,000 be reallocated to fund these positions, and the remaining $68,400 be funded through the tax levy; The Newcastle Community Park Phase 1 (Skateboard Park) in the amount of $300,000 be included in the 2020 Budget, to be funded through Development Charges as possible; and That the non-Development Charge portion, be funded through the Parkland Dedication Reserve Fund; d. That replacement of two tandem dump trucks (Capital Project 36-388-10110 - Fleet Replacement – Roads) in the amount of $500,000, be deleted; e.That the Employee Engagement Survey in the amount of $7,600, be deleted; f. That the Bond He

That replacement of two tandem dump trucks (Capital Project 36-388-10110 - Fleet Replacement – Roads) in the amount of $500,000, be deleted; Yes (3) Councillor Jones, Councillor Neal, and Councillor Traill No (4) Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor Zwart

That the foregoing Resolution #C-066-20 be

That it be policy for all future car and SUV purchases be electric vehicles or similar vehicles without tailpipe emissions.

That the foregoing Resolution #C-066-20 be amended by adding the words "where practicable" at the end.

That Staff be directed to include an Electric Vehicle Fleet for Building Inspectors in the 2021 Budget.

That Staff be directed to consider further design and operation measures to minimize greenhouse gas emissions for the new proposed South Bowmanville Recreation Complex.

That additional funds for tree planting, in the amount of $25,000 be added to the 2020 Budget, to be funded through the tax levy.

That the replacement of two tandem dump trucks (Capital Project 36-388-10110 - Fleet Replacement – Roads) in the amount of $500,000, be

That the increase to Account 100-36-324-10406-7129 – St Lighting-Urban/Rural-Hydro, in the amount of $50,000, be deleted.

That Account 100-36-324-10406-7163 St Lighting-Urban/Rural - Mntce be reduced by $70,000 to $230,000; and That the contribution of $70,000 be added to the Roads Capital Reserve Fund.

That the $50,000 increase to the Roads Equipment Reserve, be deleted.

That a reserve of $50,000 be established for Non-Development Charge improvements to Prestonvale Road. Yes (4) Councillor Anderson, Councillor Jones, Councillor Neal, and Councillor Traill No (3) Councillor Hooper, Councillor Zwart, and Mayor Foster

That $5000 be allocated for gardening for the Sarah Jane Williams and Waverly House buildings, to be expended at the discretion of the Directors of Operations and Community Services.

That $15,000 be added to the 2020 Budget to be allocated for gardening; and That the Director of Operations report back on the gardening requirements at Municipal Buildings prior to expending the funds.

That the Rules of Procedure be suspended to extend the meeting until 12:00 AM.

That the Active Transportation Master Plan be reduced by $50,000 to $70,000.

That the requested new Municipal Law Enforcement Coordinator position, be deleted. Yes (3) Councillor Jones, Councillor Neal, and Councillor Traill No (4) Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor Zwart

That the hours of work for the Municipal Law Coordinator position include working evening and weekends.

That Report CAO-006-20 be received; That Council endorse the organizational structure changes generally as set out in this Report; That Grant Thornton Recommendation #8: Outsource Animal Services, be received for information; That Animal Services remain status quo, thus Animal Services will not be outsourced; That the Correspondence Items 7.1 regarding Recommendation #3 in Report CAO-006-20, Organizational Structure Review - Implementation Plan (Grant Thornton Recommendation #8: Outsource Animal Services), be received; That staff be directed to apply for funding under the next intake of the Audit and Accountability Fund in order to assist with the implementation of Recommendation #26 (Key Performance Indicators); That non-statutory Deputy Director positions (not including Fire & Emergency Services) be eliminated; That Staff be directed to review the content of staff positions across departments, and KPI's, with the funding to be considered as part of the 2020 Budget; and That all interested parties listed in Report CAO-006-20 and any delegations be advised of Council’s decision.

That the recommendations contained in the Planning and Development Committee Report of February 24, 2020, be approved on consent, with the exception of Item 7.

That Report PSD-006-20 be received; That Amendment No. 122 to the Clarington Official Plan as contained in Attachment 1 of Report PSD-006-20 be adopted; That the revised application for Draft Plan of Subdivision S-C-2018-0005 submitted by Delpark Homes (Prestonvale) Inc., to permit the development of 78 residential units, be supported subject to the conditions generally as contained in Attachment 2 to Report PSD-006-20; That the application to amend the Zoning By-law by Delpark Homes (Prestonvale) Inc. be approved and the By-law in Attachment 3 to Report PSD-006-20 be passed; That once all requirements of draft subdivision approval are satisfied, the By-law authorizing the Removal of the (H) Holding Symbol be approved; That the Durham Regional Planning Department and Municipal Property Assessment Corporation be forwarded a copy of report PSD-006-20 and Council's decision; and That all interested parties listed in Report PSD-006-20 and any delegations be advised of Council’s decision.

That the foregoing Resolution #C-089-20 be amended by adding the following after paragraph three : "That the architectural styles and finishes of the town house block take into consideration and respect the designated heritage home directly across at 1467 Prestonvale Road."

That Report FND-027-19, regarding Audit Committee and Value for Taxpayer Committee, be lifted from the table.

That Report FND-027-19 be received; and That a Committee composed of two Councillors, the Mayor, the CAO and other staff support, be struck as the Accountability and Audit Committee, with the meetings to be 4 times per year, and to report to the General Government Committee.

That Confidential Report CAO-007-20, regarding Organizational Structural Review - Human Resource Issues, be lifted from the table.

That Report CAO-007-20 be

That the Rules of Procedure be suspended to extend the meeting 12:15 AM.

That Confidential Report CAO-008-20 regarding Director Contracts, be lifted from the table.

That, in accordance with Section 239 (2) of the Municipal Act, 2001 , as amended, the meeting be closed for the purpose of discussing the following: a matter that deals with labour relations or employee negotiations; and a matter that deals with personal matters about and identifiable individual, including municipal or local board employees.

That the following recommendation regarding the contracting out of marriage ceremonies, approved at the March 2, 2020 Council meeting, be reconsidered: “That marriage ceremony services be contracted out.”

That the Rules of Procedure be suspended to extend the meeting for an additional 5 minutes.

That the Rules of Procedure be suspended to extend the meeting until 1:00 AM.

That, in accordance with Section 239 (2) of the Municipal Act, 2001 , as amended, the meeting be closed for the purpose of discussing a matter that deals with advice a proposed or pending acquisition or disposition of land by the municipality or local board.

That leave be granted to introduce By-laws 2020-009 to 2020-012; and That the said by-laws be approved.

That leave be granted to introduce By-law 2020-013, being a by-law to confirm the proceedings of the Council of the Municipality of Clarington at a regular meeting held on March 2nd to 3rd, 2020; and That the said by-law be approved.

That the meeting adjourn at 12:53 AM

March 2, 2020 Council Minutes That it be policy for all future car and SUV purchases be electric vehicles or similar vehicles without tailpipe emissions.

That a reserve of $50,000 be established for Non-Development Charge improvements to Prestonvale Road. Yes (4): Councillor Anderson, Councillor Jones, Councillor Neal, and Councillor Traill No (3): Mayor Foster, Councillor Hooper, and Councillor Zwart

That leave be granted to introduce By-laws 2020-009 to 2020-012: 15.1 2020-009 - Being a By-law to assume certain streets and lanes within the Municipality of Clarington as public highways in the Municipality of Clarington. 15.2 2020-010 - Being a by-law to amend Schedule B of the Fee By-law 2010-142, Clarington’s Fee By-law 15.3 2020-011 - Being a By-law to amend By-law 97-77, Being a by-law to provide for the registration of a primary dwelling unit having an Apartment-in-House for the Corporation of the Municipality of Clarington 15.4 2020-012 - Being a By-law to Amend By-law 84-63 the Comprehensive Zoning By-law for the Corporation oft he Municipality of Clarington March 2, 2020 Council Minutes That the said by-laws be approved.