Regular Council Meeting

That the Rules of Procedure be suspended to add an item, under Other Business, regarding the support of hair service establishments to the agenda.

That the Rules of Procedure be suspended to add Wendy Bracken as a delegation to the Agenda regarding Unfinished Business Item 14.1.

That the Rules of Procedure be suspended to add Wendy Bracken as a delegation to the Agenda regarding Unfinished Business Item 14.2.

That the minutes of the regular meeting of the Council held on March 22, 2021, be approved.

That the Rules of Procedure be suspended to extend the delegation of Mr. Gasser for an additional two minutes.

That the Rules of Procedure be suspended to extend the delegation of Wendy Bracken for an additional two minutes.

That Advisory Committee Report Items 11.1.1 to 11.1.3, be approved with the exception of Item 11.1.1.

That the minutes of the Clarington Heritage Committee dated March 16, 2021 be approved.

That the recommendations contained in the General Government Committee Report of March 29, 2021be approved on consent, with the exception of items 4, 9, 15,17, and 18.

That Staff be directed to advertise and promote a second intake under the Program with an application deadline of August 31, 2021.

That Report PWD-020-21 be received; That the Municipality of Clarington be authorized to enter into a Road Construction Agreement with Smooth Run Developments Inc., Brookfield Residential (ON) LP, and Go Home Investments Inc. for roadworks on North Street, Grady Drive, and Regional Road 17; That the estimated funds for the Municipality’s share of the costs in the amount of $1,139,057 (Net HST Rebate) be funded from the following accounts: Description Account Number Amount North St Sidewalk (2017) 110-32-331-83273-7401 $85,000 North St Reconstruction (2019, 2020) 110-32-330-83273-7401 $400,000 Structures Rehabilitation (2020) 110-32-330-83275-7401 $410,173 Reg. Rd. 17 Sidewalk (2020) 110-32-331-83428-7401 $160,819 Pavement Rehabilitation (2020) 110-32-330-83456-7401 $83,065 That all interested parties listed in Report PWD-020-21 and any delegations be advised of Council’s decision.

That Report FSD-018-21 be received; That Howe’s Your Yard with an estimated annual bid amount of $537,700 (Net HST Rebate) being the lowest compliant bidder meeting all terms, conditions and specifications of tender CL2021-5 be awarded the contract for an initial three-year term for Grass Cutting and Median Maintenance Services, as required by the Public Works Department; That pending satisfactory performance, the Purchasing Manager, in consultation with the Director of Public Works be given the authority to extend the contract for this service for up to two additional one-year terms; That the estimated funds required for the first-year term in the amount of $537,700 (Net HST Rebate) be funded by the Municipality as provided. The funds required for the second-year term and the third-year term in the estimated amount of $1,075,400 (Net HST Rebate) will be included in future budget accounts. The funding required for the initial one-year term will be funded from the following accounts: Description Account Number Amount Parks Maintenance – Contract – Grass Cutting 100-36-325-10115-7155 $537,700 That all interested parties listed in Report FSD-018-21 and any delegations be advised of Council’s decision. Yes (5) Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Jones, and Councillor Zwart No (1) Councillor Neal Absent (1) Councillor Traill

That the Municipality of Clarington remit to the Bowmanville BIA a sum not to exceed $30,000 funded from the Municipality’s Safe Restart Program funding received from the Province of Ontario, to cover 50% of the cost to perform social media engagement for the Bowmanville BIA, the Newcastle BIA and the Orono BIA and that the unfunded costs be negotiated between the Bowmanville BIA, the Newcastle BIA and the Orono BIA. Yes (3) Mayor Foster, Councillor Anderson, and Councillor Zwart No (2) Councillor Jones, and Councillor Neal Absent (2) Councillor Hooper, and Councillor Traill

Whereas many hall boards have little to no bookings due to COVID-19 and are struggling to cover the costs of utilities and PPE; and Whereas even before COVID-19 many boards struggled to cover their utilities, maintenance and snow removal costs, significantly deterring volunteerism and contributing to low morale. Now therefore be it resolved that Staff report back on eligibility criteria for hall boards to apply for one-time funding from the Tax Rate Stabilization Reserve Fund (which would be supported by the Safe Restart funds we got from the Province) to each hall in addition to the $3000.00 grant they have already received for an amount to be determined per hall board on the basis of need to cover utilities, PPE and other expenses for the 2021 year; That Staff report back on long-term funding options for hall boards with respect to ongoing snow removal, utilities and maintenance where the hall boards may be struggling financially in order to ensure the long-term viability of the local boards; and That Staff report back on minimum community support for continuation of a hall board as an independent operation.

That the Council recess for 10 minutes.

That the recommendations contained in the Planning and Development Committee Report of April 6, 2021 be approved on consent, with the exception of item 2.

That Report PDS-022-21 be received; That Council approve the Municipal contribution of $30,000 from the Tax Rate Stabilization Reserve Fund to undertake the Graham and Wilmot Creek Flood Plain Mapping Update Study, in partnership with the Ganaraska Region Conservation Authority, the Region of Durham, and the National Disaster Mitigation Program; That, as a condition of Clarington’s funding, any landowner be notified in writing of any change in their EP mapping as a result of the mapping update study; That the Mayor and Clerk be authorized to execute the necessary agreements; and That all interested parties listed in Report PDS-022-21 and any delegations be advised of Council’s decision. Yes (5) Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Jones, and Councillor Neal No (1) Councillor Zwart Absent (1) Councillor Traill

That Staff be directed to seek leave to appeal the application, by St. Marys Cement to seek Alternative Low Carbon Fuels Approval.

That the letter of demand to the Region of Durham, as included in the Memo from Ryan Windle, Director of Planning and Development Services dated April 12, 2021, be adopted and forwarded to the Region of Durham. Yes (6) Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Jones, Councillor Neal, and Councillor Zwart Absent (1) Councillor Traill

That the foregoing Resolution #C-147-21 be amended with the following changes to the first paragraph of page two of demand letter to the Region of Durham: That the following replace the remainder of the paragraph after the word “public”: “and sent to Clarington Planning staff. This would include, at no cost to the requestor or Clarington, release of: all AMESA data from installation to present and include underlying lab reports including all documentation regarding the calibration of the Amesa and stack test results; In future, all AMESA results and underlying report, as they become available (typically on a 28-day basis); The validation checklist

That the Rules of Procedure be suspended to allow Members of Committee to speak to the foregoing Resolution #C-149-21 for a second time.

That the foregoing Resolution #C-147-21 be amended by deleting the paragraph “requesting the minutes of the EFW-WMAC be sent to Regional Council” from the demand letter. The foregoing Resolution #C-147-21 was then put to a recorded vote and

That leave be granted to introduce By-law 2021-045; and That the said by-law be approved.

Whereas Clarington Council remains a strong supporter of our local and small businesses; And whereas hair service establishments are important businesses in our community; And whereas hair service establishments in Ontario are mandated to be closed during the COVID-19 Province Wide Shutdown in effect from April 8, 2021 for 28 days; And whereas most hair service establishments in Clarington are small, and unable to support their businesses and families during this shutdown; And whereas hair service establishment owners across the Province have implemented new protocols to keep clients and staff safe, adhering to current COVID-19 measures, when allowed to be open; And whereas the Region of Durham Health unit inspects salons and spas, and posts inspection results publicly; Now therefore be it resolved that the Municipality of Clarington: Supports the reopening of the hair service establishments as soon as possible. Supports removing hair service establishments from being included in any further COVID-19 Province Wide Shutdowns and be permitted to open. That this motion be distributed to Premier Ford, MPP Lindsey Park, MPP David Piccini, and all Durham Region Municipalities.

That leave be granted to introduce By-law 2021-046, being a by-law to confirm the proceedings of the Council of the Municipality of Clarington at a regular meeting held on the 12th day of April, 2021; and That the said by-law be approved.

That the meeting adjourn at 10:34 p.m.

That Report PWD-020-21 be received; That the Municipality of Clarington be authorized to enter into a Road Construction Agreement with Smooth Run Developments Inc., Brookfield Residential (ON) LP, and Go Home Investments Inc. for roadworks on North Street, Grady Drive, and Regional Road 17; April 12, 2021 Council Minutes That the estimated funds for the Municipality’s share of the costs in the amount of $1,139,057 (Net HST Rebate) be funded from the following accounts: Description Account Number Amount North St Sidewalk (2017) 110-32-331-83273-7401 $85,000 North St Reconstruction (2019, 2020) 110-32-330-83273-7401 $400,000 Structures Rehabilitation (2020) 110-32-330-83275-7401 $410,173 Reg. Rd. 17 Sidewalk (2020) 110-32-331-83428-7401 $160,819 Pavement Rehabilitation (2020) 110-32-330-83456-7401 $83,065 That all interested parties listed in Report PWD-020-21 and any delegations be advised of Council’s decision.