General Government Committee

That the Committee recess for five minutes to enable Staff to ensure all Members of Committee are connected remotely to the meeting.

That the Agenda for the General Government Committee meeting of May 11, 2020 be adopted as presented with the addition of the following items: Scheduling of Committee Meetings during the COVID-19 Pandemic Direction to Staff about Staffing

That the minutes of the Joint General Government and Planning and Development Committee meeting held on April 27-28, 2020 , be approved.

That the Committee recess for approximately 10 minutes to fix technical issues regarding the audio of the live stream.

That Communication Items 9.1 and 9.2, be received on consent.

Whereas the Corporation of the Municipality of Clarington supports the National Transportation Policy and Section 5 of the Canada Transportation Act, S.C. 1996, c. 10 (as amended), which states in part: a competitive, economic and efficient national transportation system that meets the highest practicable safety and security standards and contributes to a sustainable environment, makes best use of all modes of transportation at the lowest cost is essential to serve the needs of its users, advance the well-being of Canadians, enable competitiveness and economic growth in both urban and rural areas throughout Canada. Those objectives are achieved when: (a) competition and market forces among modes of transportation, are prime agents in providing viable and effective transportation services; (b) regulation and strategic public intervention are used to achieve economic, safety, security, environmental or social outcomes (c) rates and conditions do not constitute an undue obstacle to the movement of traffic within Canada or to the export of goods from Canada; (d) the transportation system is accessible without undue obstacle to the mobility of persons, including persons with disabilities; and (e) governments and the private sector work together for an integrated transportation system. And whereas the government of Canada has stated: “we are serious about climate change” and “smart investments in transit help connection communities …. We will continue to work with communities and i

Whereas the COVID-19 pandemic has upended traditional means of business and put unprecedented strain on our broadband networks, as well as shed light onto both the gaps in coverage and areas plagued by unreliability; And whereas COVID-19 and other factors have driven a rise in work from home arrangements, a trend likely to continue into the future; And whereas quick and coordinated investment to build up our network is critically important to the health and viability of our community as well as our ability to be economically competitive; And whereas Clarington has worked closely with both large and small scale Internet Service Providers to provide coverage to our residents, but full-scale reliable connectivity is not happening as quickly as it should; And whereas more resources from all levels of government must be provided, especially to make small rural build outs economically viable. Now therefore be it resolved: That broadband must be treated as critical infrastructure in support of our new economy, as Clarington works towards its goal of 100% reliable connectivity; That the Federal, Provincial and Regional governments be requested to coordinate their efforts and increase the funds available to drive this important initiative ahead; and That Erin O’Toole (MP Durham), Philip Lawrence (MP Northumberland-Peterborough South), Lindsey Park (MPP Durham), David Piccini (MPP Northumberland-Peterborough South) and the Region of Durham be notified of Council’s decision. Yes (7) May

That Communication Item 10.3 from Fred Eisenberger, Mayor, City of Hamilton, Regarding Request to Regulate and Enforce Odour and Lighting Nuisances Related to the Cultivation of Cannabis Plants be

That Communication Item 10.4 from Ibi Biesenthal, PI TOOL Limited, Regarding Award of Contract CL2019-37 - Courtice Court Servicing be received for information.

That Report EGD-008-20 be received; That the Director of Engineering Services be authorized to issue a ‘Certificate of Acceptance’ for the Final Works, which includes final stage roads and other related works constructed within Plan 40M-2480; That Council approve the by-law attached to Report EGD-008-20 assuming certain streets within Plan 40M-2480 as public highways; and That all interested parties listed in Report EGD-008-20 be advised of Council’s decision.

That Report CSD-004-20 be received; That Council consider all submitted grant requests; and That all interested parties listed in Report CSD-004-20 and any delegations be advised of Council’s decision by the Department.

That if, during the consideration of the 2020 Spring Community Grants Requests, a specific resolution is not put forward by a Committee member on a grant request, the grant request is deemed to be denied.

That the Grant Application #20-01, from Newtonville Community Hall, be approved in the amount of $5000.00.

That the Grant Applications #20-02 to 20-06, be approved in the amount of $3,000.

That Resolution #GG-092-20 be

That the Grant Application #20-07, from Architectural Conservancy of Ontario - Clarington Branch, be approved in the amount of $1,500.

That the Rules of Procedure be suspended to allow Members of Committee to speak to the foregoing Resolution #GG-095-20 for a second time.

That the remaining Grant Requests listed in Report CSD-004-20, be

That Report COD-015-20 be received; and That the updated Policy #E-5 Workplace Harassment and the Health & Safety Policy Statement be endorsed.

That Report COD-017-20 be received; That Real Landscaping Plus. Inc. with a total bid amount of $359,957.77 (Net HST Rebate) being the lowest compliant bidder meeting all terms, conditions and specifications of tender CL2020-4 be awarded the contract for Roadside Protection – Liberty Street as required by the Engineering Services Department; That total funds required for this project in the amount of $406,000.00 (Net HST Rebate), which includes the construction cost of $359,957.77(Net HST Rebate) and other costs including material testing, permits fees and contingencies in the amount of $46,042.23 (Net HST Rebate) is in the approved budget allocation as provided and will be funded from the following accounts; and Description Account Number Amount Pavement Rehabilitation Program (2019) 110-32-330-83212-7401 $332,000 Roadside Protection Program (2019) 110-32-330-83338-7401 74,000 That all interested parties listed in Report COD-017-20 and any delegations be advised of Council’s decision.

That Report COD-018-20, Municipal Business Solution, be

That the Rules of Procedure be suspended to allow Members of Committee to speak to the foregoing Resolution #GG-100-20 for a second time.

That Report FND-011-20 be received for information.

That the Committee recess for 10 minutes.

That Report FND-012-20 be received for information.

That Report FND-013-20 be received for information.

That, during the Covid Emergency, there be one joint meeting of General Government Committee and Planning and Development Committee, to take place during the normal schedule for the Planning meeting.

That the foregoing Resolution #GG-106-20 be amended by adding the following at the end: "unless the Mayor determines that it would be better to do otherwise".

That New Business item 21.2 regarding Staffing be considered after Unfinished Business.

That the matter of Report PSD-12-20, regarding Cedar Crest Beach Update - Beach Erosion/Property Loss Study, be lifted from the table.

That Report PSD-012-20 be received; That, in accordance with the Purchasing By-law, the lower of the bids from the qualified consultants will be awarded the consulting contract, to the maximum of the $30,000 budget for the completion of the Cedar Crest Beach Erosion/Property Loss Study; That Staff report back to Council with the results of the study, once completed; and That all interested parties listed in Report PSD-012-20, including all landowners in the Port Darlington (west shore) reach and any delegations, be advised of Council’s decision. Yes (5) Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Traill, and Councillor Zwart No (2) Councillor Jones, and Councillor Neal

That the Rules of Procedure be suspended to extend the meeting for an additional 30 minutes until 5:00 PM.

That the matter of Report EGD-006-20 Cedar Crest Beach Rd and West Beach Rd Berm Review and Estimates, be lifted from the table.

That Report EGD-006-20 be received; That no further flood mitigation work be undertaken on West Beach Rd at this time; and That all interested parties listed in Report EGD-006-20 and any delegations be advised of Council’s decision. Tied Resolution # GG-114-20 Moved by Councillor Traill Seconded by Councillor Anderson That Report EGD-006-20 be

That the Rules of Procedure be suspended to extend the meeting for an additional 30 minutes until 5:30 PM.

That, in accordance with Section 239 (2) of the Municipal Act, 2001 , as amended, the meeting be closed for the purpose of discussing a matter that deals personal matters about an identifiable individual, including municipal or local board employees.

That the Committee recess for 5 minutes.

That the Rules of Procedure be suspended to extend the meeting for an additional 15 minutes.

That the meeting adjourn at 5:41 PM

That the Agenda for the General Government Committee meeting of May 11, 2020 be adopted as presented with the addition of the following items:  Scheduling of Committee Meetings during the COVID-19 Pandemic  Directions to Staff about Staffing

That the Committee recess for approximately 10 minutes to address technical issues regarding the audio of the live stream.

The Committee recessed for one hour.

That Report PSD-012-20 be received; That, in accordance with the Purchasing By-law, the lower of the bids from the qualified consultants will be awarded the consulting contract, to the maximum of the $30,000 budget for the completion of the Cedar Crest Beach Erosion/Property Loss Study; General Government Committee Minutes May 11, 2020 That Staff report back to Council with the results of the study, once completed; and That all interested parties listed in Report PSD-012-20, including all landowners in the Port Darlington (west shore) reach and any delegations, be advised of Council’s decision. Yes (5): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Traill, and Councillor Zwart No (2): Councillor Jones and Councillor Neal

That Report EGD-006-20 be received; That no further flood mitigation work be undertaken on West Beach Rd at this time; and That all interested parties listed in Report EGD-006-20 and any delegations be advised of Council’s decision.

That Report EGD-006-20 be