General Government Committee

That Report CAO-008-25, and any related delegations or communication items, be received; That the Deputy CAO/Solicitor be granted authority to sign a lease of the former Tourism Office located at 181 Liberty Street South to The Regional Municipality of Durham, for the purposes of continuing its use as a Winter Warming Centre from November to April for the 2025-26 season, for a nominal rent; That Staff review the lease at the end of the 2025-2026 season and report back to Council with any changes or plans for long-term use of the space; That Council recognize the work of ICONIC (Integrated Community Outreach Network in Clarington) for their efforts to provide coordinated support, meals, and community connection to those experiencing homelessness in Clarington; and That all interested parties listed in Report CAO-008-25, and any delegations be advised of Council’s decision.

That the delegation be extended for an additional 3 minutes.

That the Delegation of Tom Barrie, Durham Agricultural Advisory Committee (DAAC), Regarding a 2024 DAAC Update , be received with thanks.

That the Agenda be altered to consider 6.1, Correspondence from the Town of Ajax, Regarding Impacts of the International Student Program Changes to Local Post Secondary Programs, at this time.

That the Delegation of Elaine Popp, Durham College, Regarding Item 6.1, Correspondence from the Town of Ajax, regarding Impacts of the International Student Program Changes to Local Post Secondary Programs, be received with thanks; That the following resolution from the Town of Ajax, regarding Impacts of the International Student Program Changes to Local Post Secondary Programs, be endorsed by the Municipality of Clarington: Whereas the Town of Ajax recognizes the significant contributions of Durham College (DC) to our local economy and community through its diverse range of programs and skilled graduates; And whereas the recent changes to the International Student Program (ISP) by Immigration, Refugees and Citizenship Canada (IRCC) have negatively impacted post-secondary institutions in Ontario, including Durham College, by reducing international student study permits and limiting eligibility for Post-Graduation Work Permits (PGWP) to programs in fields of study identified as having national labour market shortages, irrespective of local labour market needs; And whereas the Blue-Ribbon Panel report commissioned by the provincial government highlighted the need for long-term, sustainable funding for the post-secondary sector, noting that Ontario’s colleges are funded at 44% of the national average, with tuition revenue first cut by 10% in 2019 and then frozen for the past six years; And whereas the financial sustainability challenges faced by Ontario’s post-secondary institut

That the Committee recess for 10 minutes.

That the Agenda be altered to consider Item 7.3, Report CAO-009-25 - IDEA and Accessibility Program Update, at this time.

That Report CAO-009-25, and any related delegations or communication items, be received; That Council reallocate the funds of the identified $100,800 salary redundancy to the Future Staffing Reserve Fund to help offset future impacts to the tax levy; and That all interested parties listed in Report CAO-009-25, and any delegations be advised of Council’s decision.

That the Rules of Procedure be suspended to delay the scheduled break at 12:00 noon by 30 minutes, until 12:30 p.m.

That the Agenda be altered to consider Items 6.9 Veteran's Crosswalk, 7.1 LGS-006-25 Procedural By-law, and 9.1 Council Attendance and Training, at this time.

That Report CAO-007-25 and any related delegations or communication items be received; That the Veterans’ crosswalk design be approved as shown; That staff be directed to install the Veterans’ crosswalk on the north side of the King Street and Temperance Street intersection, crossing east/west; That funding of up to $30,000 from the Tax Rate Stabilization Reserve Fund be approved for the installation of the crosswalk design; That Staff be directed to hold an opening ceremony on October 31 to coincide with the raising of the Poppy Flag; That Staff report back on a potential second site in Courtice; and That all interested parties listed in Report CAO-007-25 and any delegations be advised of Council’s decision.

That the foregoing Resolution #GG-069-25 be amended by adding the following at the end: That Staff report back on potential additional sites for a Veteran's crosswalk in communities where there are cenotaphs.

That the Rules of Procedure be suspended to delay the scheduled break an additional 30 minutes, until 1:00 p.m.

That Report CAO-007-25 and any related delegations or communication items be received; That the Veterans’ crosswalk design be approved as shown; That Staff be directed to install the Veterans’ crosswalk on the north side of the King Street and Temperance Street intersection, crossing east/west; That funding of up to $30,000 from the Tax Rate Stabilization Reserve Fund be approved for the installation of the crosswalk design; That Staff be directed to hold an opening ceremony on October 31 to coincide with the raising of the Poppy Flag; and That all interested parties listed in Report CAO-007-25 and any delegations be advised of Council’s decision. Amendment Resolution # GG-073-25 Moved by Councillor Woo Seconded by Councillor Zwart That the foregoing Resolution #GG-072-25 be amended by adding the following: That Staff report back at the May 5, 2025, General Government Committee meeting on additional Veteran's crosswalks at a minimum of one per ward. Yes (6) Mayor Foster, Councillor Anderson, Councillor Traill, Councillor Zwart, Councillor Elhajjeh, and Councillor Woo Absent (1) Councillor Rang

That Report LGS-006-25, and any related delegations or communication items, be received; That the By-law attached to Report LGS-006-25, as Attachment 1, to repeal and replace Clarington’s Procedural By-law 2023-033, be approved; and That all interested parties listed in Report LGS-006-25, and any delegations, be advised of Council’s decision. Amendment Resolution # GG-076-25 Moved by Councillor Zwart Seconded by Councillor Anderson That the foregoing Resolution #GG-075-25 be amended by adding the following after the second paragraph: Whereas the Municipality of Clarington is proudly Canadian; And whereas the Municipality of Clarington recognizes the importance of national pride and unity; And whereas Clarington wants to make it clear that we support Canadian values, sovereignty, residents, business, goods, and services; And whereas the playing of the Canadian National Anthem, "O Canada," at the beginning of Council meetings will foster a greater sense of community and patriotism; Now therefore be it resolved that the Procedural By-law be amended to add the Canadian National Anthem to regular meetings of Council agenda’s order of business following the Land Acknowledgement and before the Moment of Silence; That Staff be directed to ensure that a version of “O Canada” is available and played at each regular Council meeting, where technically feasible; and That this resolution be implemented as soon as possible. Yes (6) Mayor Foster, Councillor Anderson, Councillor Traill, Counc

That the foregoing Resolution #GG-075-25 be amended by adding the following to the second paragraph: That the Procedural By-law be amended to add a section 2.5.7 as follows: “Members of Council participating in a meeting electronically shall have their cameras always turned on during the meeting.” That Staff be directed to update the definition of Electronic Participation to reflect the above change. Yes (3) Mayor Foster, Councillor Zwart, and Councillor Woo No (3) Councillor Anderson, Councillor Traill, and Councillor Elhajjeh Absent (1) Councillor Rang

That Report LGS-006-25, and any related delegations or communication items, be received; That the By-law attached to Report LGS-006-25, as Attachment 1, to repeal and replace Clarington’s Procedural By-law 2023-033, be approved with the following amendments: That the Procedural By-law be amended to add the Canadian National Anthem to regular meetings of Council agenda’s order of business following the Land Acknowledgement and before the Moment of Silence; That Staff be directed to ensure that a version of “O Canada” is available and played at each regular Council meeting, where technically feasible; That this resolution be implemented as soon as possible; That all interested parties listed in Report LGS-006-25, and any delegations, be advised of Council’s decision.

That the Rules of Procedure be suspended to extend the meeting for an additional 10 minutes.

Whereas the Procedural by-law states that a Member of Council has a duty “to deliberate on the business submitted to Council or Committees of Council, as the case may be”; And whereas it is the role of a Member of Council to be a representative, a policy-maker, and a steward; And whereas attendance at meetings facilitates Members’ roles; And whereas Council has made a policy commitment to attend certain training (Policy CP-006, Inclusion, Diversity, Equity, Anti-Racism and Accessibility Training Plan for Council Policy) and should endeavour to attend other municipally-organized training offered to Members of Council; And whereas other municipalities such as Brantford, Collingwood, and Guelph have attendance reporting; And whereas Clarington does not have a reporting mechanism to hold Members of Council accountable for meeting attendance and training; Now therefore be it resolved: That Staff be directed to provide Council with an annual report on the attendance record of each member of Council for the previous calendar year that documents: 1) Attendance at regular and special Council and Standing Committee meetings to indicate whether the member was: a. In attendance In-Person b. In attendance online c. Absent with regrets d. Absent without regrets 2) Attendance at training or education sessions deemed by any Council policy or resolution to be a requirement.

That the foregoing Resolution #GG-080-25 be

That the remaining Items listed in Section 6, with the exception of Item 6.6, be approved.

That Report FSD-012-25, and any related delegations or communication items, be received; That the proposal received from Royalcrest Paving and Contracting Ltd. with a bid amount of $282,151.73 (Net HST Rebate) being the lowest bidder meeting all terms, conditions and specifications of CL2025-5 be awarded the contract for the completion of Rose Parkette; That the provisional items 4.03 – Concrete Paving (Playpod) – Colour, 4.05 – Concrete Paving (Park Entrances) – Colour and 4.10 – Amourstone, be included in the award; That additional funding as required for this project be approved and would be funded from the Parks & Recreation Development Charges Reserve Fund; That Public Services staff be directed to work with Deputy CAO/Treasurer of Finance to address operational financial implications associated with increased operational costs in future budgets; and, That all interested parties listed in Report FSD-012-25, and any delegations be advised of Council’s decision.

That Report LGS-011-25, and any related delegations or communication items, be received; That the resignation of Colin Maitland be received with thanks; That the Committee consider the applications for appointments to the Clarington Heritage Committee, and that the vote be conducted to appoint the citizen representatives, in accordance with the Board/Committee Management Policy; and That all interested parties listed in Report LGS-011-25 and any delegations be advised of Council’s decision.

That the meeting adjourn at 2:43 p.m.

That the Rules of Procedure be suspended to delay the scheduled break at noon by 30 minutes, until 12:30 p.m.

That the foregoing Resolution #GG-072-25 be amended by adding the following: That Staff report back at the May 5, 2025, General Government Committee meeting on additional Veteran's crosswalks at a minimum of one per ward. Yes (6): Mayor Foster, Councillor Anderson, Councillor Elhajjeh, Councillor Traill, Councillor Woo, and Councillor Zwart Absent (1): Councillor Rang

That the foregoing Resolution #GG-075-25 be amended by adding the following after the second paragraph: Whereas the Municipality of Clarington is proudly Canadian; And whereas the Municipality of Clarington recognizes the importance of national pride and unity; And whereas Clarington wants to make it clear that we support Canadian values, sovereignty, residents, business, goods, and services; And whereas the playing of the Canadian National Anthem, "O Canada," at the beginning of Council meetings will foster a greater sense of community and patriotism; Now therefore be it resolved that the Procedural By-law be amended to add the Canadian National Anthem to regular meetings of Council agenda’s order of business following the Land Acknowledgement and before the Moment of Silence; That Staff be directed to ensure that a version of “O Canada” is available and played at each regular Council meeting, where technically feasible; and That this resolution be implemented as soon as possible. Yes (6): Mayor Foster, Councillor Anderson, Councillor Elhajjeh, Councillor Traill, Councillor Woo, and Councillor Zwart Absent (1): Councillor Rang General Government Committee Minutes April 7, 2025

That Report LGS-011-25, and any related delegations or communication items, be received; That the resignation of Colin Maitland be received with thanks; General Government Committee Minutes April 7, 2025 That the Committee consider the applications for appointments to the Clarington Heritage Committee, and that the vote be conducted to appoint the citizen representatives, in accordance with the Board/Committee Management Policy; and That all interested parties listed in Report LGS-011-25 and any delegations be advised of Council’s decision.