General Government Committee

That the Committee recess for 5 minutes.

That the Agenda for the General Government Committee meeting of January 27, 2020 be adopted as presented with the addition of a New Business Items: Flooding on Nash Road Employee Contracts for Director Positions

That the Minutes 7.1 and 7.2 be received on consent.

That the Delegation of Pauline Witzke, Port Darlington Community Association, Regarding Port Darlington Shoreline Protection , be received with thanks.

That the Rules of Procedure be suspended to extend the delegation of Roman Zydownyk, Regarding 55 A/B Townline Road South, Clarington for an additional 2 minutes.

That Staff report back on issues related to the construction of 55A and 55B Townline Road South.

That the Rules of Procedure be suspended to allow Members of Committee to speak to the foregoing resolution for a second time.

That the Committee recess for 10 minutes.

That Communication Items 9.1 to 9.3, be received on consent.

That Communication Item 10.1, Libby Racansky, Regarding Municipal Roads and Traffic Congestion, be

That Communication Item 10.2, Libby Racansky, Regarding Practical Application of New Planning to Hancock Neighbourhood, be

That Report CSD-002-20 be received; That Council authorize the Mayor and Clerk to sign the Agreement provided by the Central East Prehospital Care Program (CEPCP), on behalf of Lakeridge Health; and That Central East Prehospital Care Program be advised of action taken.

That Report CLD-002-20 be received; That the Committee consider the applications for appointments to the various boards and committees, and that the vote be conducted to appoint the citizen and Council representatives to the various boards and committees, in accordance with the Appointment to Boards and Committees Policy; That the Municipal Clerk's Department be authorized to continue to advertise for the remaining vacancies on the Newcastle Arena Board and the Livestock Valuers; That Sajida Kadri be appointed as the youth member to the Diversity Advisory Committee for a term ending December 31, 2022 or until a successor is appointed ;; That the resignation of Kenneth Illechukwu, from the Diversity Advisory Committee, be received; and That all interested parties listed in Report CLD-002-20 and any delegations be advised of Council’s decision.

That the Rules of Procedure be suspended to extend the meeting for an additional 5 minutes past the lunch break.

That the Rules of Procedure be suspended to extend the meeting for an additional 2 minutes in addition to previous extensions, past the lunch break.

That the Rules of Procedure be suspended to extend the meeting for an additional 10 minutes in addition to previous extensions, past the lunch break.

That the Committee recess until 1:00 PM.

That Report COD-001-20 be received; That the Co-op RFP submission received from Blackstone Energy Services Inc., Toronto, for the provision of consulting and related services for the supply of natural gas and to act as an agent of the Municipality of Clarington to execute direct purchase agreements (subject to the approval of the Corporate Service’s Department) for a term of three years for an estimated annual fee of $12,690.00 per year (excluding HST), based on the current number of accounts and subject to change over the contract term be accepted; That pending satisfactory performance, the Purchasing Manager be given the authority to extend the contract for up to two additional one-year terms; and That all interested parties listed in Report and any delegations be advised of Council’s decision.

That Report LGL-001-20 be received; and That the draft By-law attached to Report LGL-001-20, as Attachment 1, be enacted.

That Report CAO-003-20 be received; That Council endorse the recommendations of the Forestry Service Delivery Review; That the recommendation to conduct a customer service and work order process review be initiated immediately by staff; and That the other recommendations set out in the consultant’s Service Delivery Review of Forestry Services be prioritized to enhance Forestry services.

That staff report back on the flooding at Nash Road, Harry Gay Drive and Tabb Avenue in Courtice to answer the following questions: What caused the flooding? Who prepared the drainage plan? Was it adequate for this area and will it happen again?

That the CAO be directed to prepare a report regarding a proposed policy to establish that employment contracts for director positions, filled after this date, be for five year contracts, with a one year severance payout plus benefits, in the event of non-renewal.

That, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing a matter that deals with personal matters about an identifiable individual, including municipal or local board employees.

That the foregoing Resolution #GG-064-19 be amended to add the following to the end, as a second item: Any employee related policies pertaining to Directors. The foregoing Resolution #GG-064-20 was then put to a vote and

That the recommendations, contained in Confidential Report CAO-002-20, be approved.

That the following resolution from the Town of Whitby, regarding Regional Heritage Property Tax Rebate, be endorsed by the Municipality of Clarington: That the Region of Durham be requested to support heritage preservation by adopting a by-law to provide a Regional property tax rebate for designated heritage properties, including those properties within heritage conservation districts; and, That a copy of this resolution be sent to area municipalities in the Region of Durham.

That Unfinished Business Item 22.1, Kevin Narraway, Manager of Legislative Services/Deputy Clerk, Town the Whitby, regarding Regional Heritage Property Tax Rebate, be received for information.

That the meeting adjourn at 2:39 PM.

That the Rules of Procedure be suspended to extend the delegation of Roman Zydownyk, Regarding 55 A/B Townline Road South, Clarington for an additional two minutes.

That the Rules of Procedure be suspended to extend the meeting for an additional five minutes past the lunch break.

That the Rules of Procedure be suspended to extend the meeting for an additional two minutes in addition to previous extensions, past the lunch break.

That staff report back on the flooding at Nash Road, Harry Gay Drive and Tabb Avenue in Courtice to answer the following questions: 1. What caused the flooding? 2. Who prepared the drainage plan? 3. Was it adequate for this area and will it happen again?