General Government Committee

That the Committee recess for 5 minutes to address technical issues related to the livestream audio.

That Item 5.1, Delegation of Maureen Campbell, Regarding Snow Clearing on Sidewalks on Concession Road 3, Bowmanville, near Keeler Crescent, be

Whereas while negotiations and the Official Plan Amendment proceed, trespassing continues at the Jury Lands site; And whereas vehicular and All-Terrain Vehicle access to the site are causing damage; And whereas the Jury Lands Foundation believes that ditch within the municipal road allowance along Lambs Road and a berm constructed with material from the ditch will stop vehicular and ATV access to the site, and discourage trespassing from this boundary; And Whereas Clarington Council wishes to take any and all steps to preserve the integrity of the Jury Lands site pending a final resolution of the outstanding issues with the owners; Now therefore be it resolved that Clarington Staff immediately clear the ditch of debris along Lamb's Road and that the clearance be prioritized; That the cost of enhancing the existing ditch along Lambs Road within the municipal road allowance and construction of a berm with materials extracted from the ditch be

That Communication Item 7.1, from Ralph Walton, Regional Clerk/Director of Legislative Services, Region of Durham, Regarding Proposed Study of the Current Policy/Practice for Streetlighting on Regional Roads (2021-W-36), be endorsed by the Municipality of Clarington; and That a funding source for Clarington’s share of the study (approximately $25 K), be funded at the discretion of the Director of Finance/Treasurer.

That Communication Item 7.2, Minutes of the Ganaraska Region Conservation Authority dated October 21, 2021, be received for information.

That Items 8.1.1 and 8.1.2, be approved on consent in accordance with the agenda.

That Item 8.1.3, Memo from Stephen Brake, Director of Public Works, Regarding Information Regarding Recent Train Whistle Cessation Projects within the Greater Toronto Area, be received for information.

That Report LGS-029-21 and any related communication items, be received; and That the By-law attached to Report LGS-029-21 , as attachment 1, be approved;

That Report LGS-030-21, and any related correspondence, be received; That the draft Appointment to Boards and Committees Policy (Attachment 1 to Report LGS-030-21) be approved, replacing the current Policy; and That all interested parties listed in Report LGS-030-21, and any delegations, be advised of Council’s decision.

That the foregoing Resolution #GG-491-21 be amended by adding the following: That the policy be amended by changing Section 6 of the proposed policy from: The appointment shall be ratified by Council. to The appointment recommendation shall either (i) be ratified at Council; or (ii) if pulled at Council, the vote shall proceed in the same manner as if the vote were taking place at Committee.

That Report LGS-030-21, and any related correspondence, be received; That the draft Appointment to Boards and Committees Policy (Attachment 1 to Report LGS-030-21) be amended by changing Section 6 from: "The appointment shall be ratified by Council." to "The appointment recommendation shall either (i) be ratified at Council; or (ii) if pulled at Council, the vote shall proceed in the same manner as if the vote were taking place at Committee”; That the policy, as amended, replacing the current policy, be approved; and That all interested parties listed in Report LGS-030-21, and any delegations, be advised of Council’s decision.

Whereas the Durham Region Medical Officer of Health and the Durham Region Health Department have encouraged employers to implement a workplace vaccination policy to maintain a safe work environment for their workers and members of the public; And Whereas Clarington has established a Workplace COVID-19 Vaccine Policy (Policy H37); And Whereas all employees, including full-time, part-time, temporary, contract, casual, and students, are required to comply with Policy H37; And Whereas Members of Council are also physically present and active in the workplace including, the Municipal Administrative Centre, and other Clarington facilities; Now therefore be it resolved that the Mayor and Members of Council shall disclose, and provide proof of their COVID-19 vaccination status, to the Manager of Human Resources, on or before November 23, 2021, using the form provided under Policy H37, and shall comply with Policy H37 in the same manner as Municipal employees.

That the foregoing Resolution #GG-494-21 be amended by adding the following at the end: "failing which, the Member of Council will not be permitted to enter municipal facilities."

That Report FSD-050-21 and any related communication items, be received; That the By-law attached to Report FSD-050-21, as attachment 1, be approved; and That all interested parties listed in Report FSD-050-21 and any delegations be advised of Council’s decision.

That Item 8.6.1, Memo from Andy Allison, CAO, Regarding COVID Support for Hall/Arena Boards, be received for information.

That the Committee recess for 10 minutes.

That Report LGS-027-21, and any related communication items, be received; That the draft By-law containing an updated Policy F110, Use of Corporate Services for Election Purposes, Attachments 1 & 2 to Report LGS-027-21, be approved; and That all interested parties listed in Report LGS-027-21 and any delegations be advised of Council’s decision.

That the foregoing Resolution #GG-500-21 be amended by replacing recommendation two with the following: That the redlined policy, attached to the November 8, 2021, General Government Committee agenda, be approved.

That the foregoing Resolution #GG-501-21 be amended by adding the following at the end: That the redlined Policy, attached to the November 8, 2021, General Government Committee agenda, be amended by removing Section 5.8 (ii) emailed communications from the Municipality, as official statements from the Municipality, including media inquiries; and That the appropriate sections be renumbered. Yes (4) Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor Zwart No (3) Councillor Jones, Councillor Neal, and Councillor Traill

That Report LGS-027-21, and any related communication items, be received; That the draft By-law containing an updated Policy F110, Use of Corporate Services for Election Purposes, Attachments 1 and 2 to Report LGS-027-21, be approved with the following amendments to Policy F110; That the redline Policy F110, Use of Corporate Resources for Election Purposes, attached to the November 8, 2021 General Government Committee Agenda, be approved, with the exception of the following Section: (ii) emailed communications from the Municipality, as official statements from the Municipality, including media inquiries; and That all interested parties listed in Report LGS-027-21 and any delegations be advised of Council’s decision.

That the scheduled one hour lunch break be delayed for 30 minutes until 12:30 p.m.

That, in accordance with Section 239 (2) of the Municipal Act, 2001 , as amended, the meeting be closed for the purpose of discussing matters that deal with: litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; a matter that deals with advice that is subject to solicitor-client privilege, including communications necessary for that purpose; and a position, plan, procedure, criteria or instruction to be applied to any negotiations

That the Rules of Procedure be suspended to extend the meeting for an additional 5 minutes.

That a Special Planning and Development Committee meeting be held to further discuss Item 11.1, Anaerobic Digester - Mediation Update.

That the meeting adjourn at 12:33 p.m.

That Report LGS-030-21, and any related correspondence, be received; That the draft Appointment to Boards and Committees Policy (Attachment 1 to Report LGS-030-21) be amended by changing Section 6 from: "The appointment shall be ratified by Council." to General Government Committee Minutes November 8, 2021 "The appointment recommendation shall either (i) be ratified at Council; or (ii) if pulled at Council, the vote shall proceed in the same manner as if the vote were taking place at Committee”; That the policy, as amended, replacing the current policy, be approved; and That all interested parties listed in Report LGS-030-21, and any delegations, be advised of Council’s decision.