General Government Committee

That the Agenda for the General Government Committee meeting of November 25, 2019 be adopted as presented.

That the minutes of the regular meeting of the General Government Committee meeting held on November 4, 2019, be approved.

That Communication Items 9.1 - 9.6, be received on consent, with the exception of Items 9.1, 9.4 and 9.6.

That Communication Item 9.1, be received for information.

That Communication Item 9.4, be received for information.

That the Agenda be altered to consider the Memo from Ron Albright, Acting Director of Engineering Services, Regarding Tooley's Mill Park Area Land Ownership, after unfinished business.

That the request for Emergency Services, Fire Hall #2, to attend the Clarington Polar Bear Swim on January 1, 2020, in Newcastle, be approved.

That the following resolution from the City of Pickering, regarding Association of Municipalities of Ontario (AMO) - Towards a Reasonable Balance: Addressing Growing Municipal Liability and Insurance Costs, be endorsed by the Municipality of Clarington: That Corr. 35-19, dated October 1, 2019, AMO submission to the Attorney General of Ontario, regarding addressing growing municipal liability and insurance costs, be endorsed.

That Communication Item 10.3, be received for information.

That the Members of Council be designated as a Department Liaison for the term ending December 31, 2020, as follows: Planning Services Department Councillor Neal Engineering Services Department Councillor Anderson Operations Department Councillor Hooper Emergency Services Department Councillor Zwart Community Services Department Councillor Traill Municipal Clerk’s Department Councillor Jones Finance, Corporate Services & Mayor Foster Solicitor’s Department & Administration

That Report EGD-016-19 be received for information. That the sale of the former fire hall site in the Village of Newcastle be further delayed to continue to allow GO Transit to use the property as a turnaround until such time as Durham Region Transit is able to provide a local service that ensures continuity for residents; That Staff be directed to continue to work with Durham Region Transit to define future growth patterns and establish appropriate service levels; That Staff be directed to report back to Council in the fall of 2020 on the progress of our discussions; and That scheduling the sale of the site of the former fire hall in Newcastle be revisited at that time.

That Report EGD-017-19 be received; That Council endorses in principle the closure and conveyance to Tribute (Prestonvale) Ltd. that portion of the unopened road allowance situated between Lots 34 and 35, Concession 1, Former Township of Darlington as depicted on Attachment 1 to Report; and That all interested parties listed in Report EGD-017-19 and any delegations be advised of Council's decision.

That Report EGD-017-19, be

That Report EGD-018-19 be received; That the proposal received from Golder Associates Limited of Whitby, Ontario, being the lowest bidder of the compliant quotations using the roster process meeting all terms, conditions and specifications of the quotation request for Geotechnical Investigation and Recommendations - Slope Stability and Trail Design, be awarded the contract in the amount of $50,371.20 (Net HST Rebate); That the funds required in the amount of $50,371.20 (Net HST Rebate) be drawn from the following 2019 budget account: Farewell Creek Trail Phase 2 #110-32-325-83288-7401 $50,371.20 That the funds required to support amending CIMA+’s current PO in the amount of $2,880 (net HST) be drawn from the following 2019 budget account: Farewell Creek Trail Phase 2 #110-32-325-83288-7401 $ 2,880.00 That all interested parties listed in Report EGD-018-19 and any delegations be advised of Council’s decision.

That Report EGD-018-19, be

That Report ESD-009-19 be received for information.

That the Committee recess for 5 minutes.

That the Delegation of Ramzi Jammal, Executive Vice-President and Chief Regulatory Operations Officer, Regulatory Operations Branch, Canadian Nuclear Safety Commission (CNSC), Regarding CNSC Update, be received with thanks.

That Report CSD-011-19 be received; That Council consider all submitted sponsorship requests; and That all interested parties listed in Report CSD-011-19, and any delegations be advised of Council’s decision.

That the Sponsorship Application #S20-01, from the Clarington Zone - Minor Peewee AAA , be approved in the amount of $2000.00

That the Sponsorship Application #S20-02, from the Canadian Cancer Society Durham, be approved in the amount of $2000.00.

That the Sponsorship Application #S20-03, from the Autism Home Base Durham, be approved in the amount of $1000.00.

That the Sponsorship Application #S20-04, from the Newtonville Town Hall, be approved in the amount of $1000.00.

That the Sponsorship Application #S20-05, from the Epilepsy Durham, be approved in the amount of $2000.00.

That the Sponsorship Application #S20-06, from the Big Brothers Big Sisters, be approved in the amount of $2000.00.

That the foregoing Resolution #GG-540-19 be amended by adding the following at the end of paragraph 2: “with the following change: That the $500.00 increments take affect at the $2000.00 level.”

That Report CLD-024-19 be received; That the Committee consider the applications for appointments to the various boards and committees, and that the vote be conducted to appoint the citizen and Council representatives to the various boards and committees, in accordance with the Appointment to Boards and Committees Policy; That Anna Camposeo be nominated to the Durham Region Land Division Committee for a term ending December 31, 2022 or until a successor is appointed; That the Municipal Clerk's Department be authorized to continue to advertise for the remaining vacancies on the Diversity Advisory Committee, Newcastle Arena Board, and the Livestock Valuers; That the resignations of Dorothy Koziorz, from the Diversity Advisory Committee, Steven Cooke, from the Durham Region Land Division Committee, and Milton Dakin, from the Livestock Valuers, be received; That Sarah Taylor be appointed to the Accessibility Advisory Committee, for a term ending December 31, 2022 or until a successor is appointed; That Barry Carmichael be appointed to the Newcastle Village Community Hall Board or a term ending December 31, 2022 or until a successor is appointed; and That all interested parties listed in Report CLD-024-19 and any delegations be advised of Council’s decision.

That Report CLD-025-19 be received for information.

That Report COD-026-19 be received; That the proposal received from Aquafor Beech Ltd. being the most responsive bidder meeting all terms, conditions and specifications of RFP2019-14 and subject to a satisfactory reference check, be awarded the contract for the provision of consulting services to complete the Emergency Flood Access Risk Assessment and Mitigation Study; That the total funds required for this project in the amount of $112,261.63 (Net HST Rebate) is being funded in part by the National Disaster Mitigation Program ($56,130.81 Net HST Rebate) with the balance of $56,130.82 (Net HST Rebate) being funded from within the approved budget allocation as provided from the following account: Description Account Number Amount Engineering Admin Studies 100-32-130-00000-7510 112,262 That all interested parties listed in Report COD-026-19 and any delegations be advised of Council’s decision.

That Report FND-029-19 be received for information.

That Report FND-030-19 be received; and That the By-law attached to Report FND-030-19, as attachment 1, be approved.

That Report FND-031-19 be received; and That Staff inform the Durham Municipal Insurance Pool that the Municipality of Clarington will be renewing for the July 1, 2020 to June 30, 2021 policy year; and That the Director of Finance have the discretion to determine when a review of the Municipality’s insurance program may next be conducted, such time not to exceed five policy years.

That Report CAO-012-19 be received; That the Municipality transfers responsibility for the assets currently under the management of the Clarington Museum and Archives Board to the Clarington Public Library Board effective January 1, 2020; That the Clarington Museum and Archives Board be dissolved, and By-law 2012- 093 be repealed, effective January 1, 2020; and That all interested parties listed and any delegations be advised of Council’s decision.

That the foregoing Resolution #GG-549-19 be amended by adding the following clause after recommendation ten: That a Planning Services Department staff member be appointed to handle the Affordable Housing portfolio.

That Report CAO-14-19 be received; That Council endorse in principle the Durham Community Energy Plan (DCEP), including the community energy reduction target of 80% by 2050 and the Low Carbon Pathway scenario as the preferred energy scenario for implementation; That Council refer the DCEP to the Inter-Departmental Climate Change Working Group for consideration and incorporation of relevant elements into the Clarington Climate Change Action Plan currently under development; and General Government Committee Minutes November 25, 2019 That Staff continue to participate in the DCEP Steering Committee, while requests for participation in Working Groups be considered on a case-by-case basis, subject to staff availability.

That the Committee recess for 10 minutes.

That Report CAO-015-19 be received for information.

That Report CAO-010-19 be received; That up to $30,000 be allocated from the Tax Rate Stabilization Reserve Fund for the completion of a Cedar Crest Beach Erosion/Property Loss Study, and the consulting assignment be sole sourced to Zuzek Inc.; That Staff report back to Council with the results of the study, once completed; and That all interested parties listed for Report CAO-010-19, including all landowners in the Port Darlington (west shore) reach and any delegations, be advised of Council's decision.

That the unfinished business item, CAO-010-19 Cedar Crest Beach Update, be

That any hiring of new staff for vacant positions be filled only by approval of Council, pending the results of the organizational review.

That the Rules of Procedure be suspended to extend the meeting for an additional 30 minutes.

That the Agenda be altered to consider Item 9.6, the memo from Ron Albright, Acting Director of Engineering Services, regarding Tooley's Mill Park Area Land Ownership, at this time.

That Communication Item 9.6, be received for information.

That, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing a matter that deals with personal matters about an identifiable individuals, including a municipal or local board employees.

That the Unfinished Business Item 22.2, regarding Staffing, be

That the meeting adjourn at 5:17 PM.