General Government Committee

That the Rules of Procedure be suspended to extend the delegation for an additional 5 minutes.

That the Agenda be altered to consider Report PWD-030-21, at this time.

That Report PWD-030-21 and any related communication items, be received; That Council provide Staff with approval to carry out the tree preservation plans provided in the review completed by Del Cressman for the red oak tree at 21 Beech Avenue; That the recommended tree preservation plan be funded from the Self-Insured Losses Reserve at an estimated year-one cost of $12,000; That the matter of designating the tree under the Ontario Heritage Act, be

That the Committee recess for 5 minutes.

That Report ESD-004-21 be received for information.

That Communication Items 7.1 and 7.2, be received for information.

That Report PWD-031-21 and any related communication items, be received; That Council accept the playground inventory and approve the upgrades and replacements to be implemented over the next five years as listed in Table 1; and That all interested parties listed in Report PWD-031-21 and any delegations be advised of Council’s decision.

That Report PWD-032-21 and any related communication items, be received; That Council support the on-going clearing of snow from the 7.8 kilometers of recreational trails that were maintained during the winter of 2020-2021; That the Waterfront Trail along Lakebreeze Drive from Toronto Street (#6 within the report) be cleared of snow for the winter of 2020-2021; and That all interested parties listed in Report PWD-032-21 and any delegations be advised of Council’s decision.

That Report PWD-033-21 and any related communication items, be received; That the Mayor and Clerk be authorized to execute license agreement renewals with Hydro One and the Canadian National Railway Company for the purposes of the Waterfront Trail in the locations described in Report PWD-033-21, and such future renewals as required for the continued existence of the waterfront trail; and That all interested parties listed in Report PWD-033-21 and any delegations be advised of Council’s decision.

That Report PWD-034-21 and any related communication items, be received; That the additional 49 sidewalk locations be added to the current sidewalk snow clearing contract; That all interested parties listed in Report PWD-034-21 and any delegations be advised of Council’s decision.

That Staff maintain the status quo for the streetlight at 23 Harry Lee Crescent (Lot 12).

That Communication Item 8.1.6, Memo from Stephen Brake, Director of Public Works, Regarding Recent Train Whistle Cessation Projects within Markham and York Region Update, be

That the Rules of Procedure be suspended to allow Members of Committee to speak to the foregoing Resolution #GG-522-21 for a second time.

Whereas the Municipality of Clarington has recently acquired the lands of the former Bowmanville Zoo for future parkland and recreational development purposes; And whereas the proposed adjacent Timber Trails residential development site will introduce new recreational amenities to the area that include a full-sized soccer field, basketball court, lookout area, walking trails, gazebo and a large playground feature; And whereas in June of 2020, Council approved the Clarington Outdoor Recreation Needs Assessment (ORNA) for the Municipality that recommends an implementation plan to construct new facilities or upgrade existing amenities to accommodate outdoor recreational demands that are anticipated due to forecasted population growth over the next 15 years; Now therefore be it resolved: That Council direct Staff of the Public Works Department to undertake the preparation of a comprehensive Parks Master Plan for the Bowmanville Zoo lands that will include design concepts and cost estimates for any new recommended recreational facilities or amenities, including investigation into a possible skating trail as previously requested by Council; and That the Staff of the Public Works Department who will be preparing the Master Plan, in consultation with various stakeholders, be required to submit a report to Council on the matter prior to the end of October, 2022; and That all interested parties be notified of Council’s decision. Yes (6) Mayor Foster, Councillor Anderson, Councillor Hoo

That Report CSD-008-21 and any related communication items, be received; That the Recreation and Leisure Guide no longer be produced; That the necessary changes be made to the 2022 operating budget; and That Council direct Staff to continue to develop targeted and sessionally updated Marketing Campaigns to promote registration in municipal programs and activities. Yes (5) Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Jones, and Councillor Zwart No (1) Councillor Neal Absent (1) Councillor Traill

That Report LGS-031-21, and any related communication items, be received; That the resignations of Jocelyn Whalen, Maggie Luczak, and Carrie-Anne Atkins be received with thanks; That the Committee consider the applications for three appointments to the Samuel Wilmot Nature Area Management Advisory Committee in accordance with the Appointment to Boards and Committees Policy; and That all interested parties listed in Report LGS-031-21 and any delegations be advised of Council’s decision.

That Report LGS-031-21, and any related communication items, be received; That the resignations of Jocelyn Whalen, Maggie Luczak, and Carrie-Anne Atkins be received with thanks; That Carmen Aiello, Leah Bourgeois, and Kristen Brent be appointed to the Samuel Wilmot Nature Area Management Advisory Committee for a term ending December 31, 2022, or until a successor is appointed; and That all interested parties listed in Report LGS-031-21 and any delegations be advised of Council’s decision.

That the Members of Council designated as Department Liaisons, remain status quo until the end of the term of Council. Department Council Liaison Planning & Development Services Councillor Anderson Public Works Councillor Hooper Community Services Councillor Traill Legislative Services Councillor Jones Financial Services Councillor Neal Office of the CAO Mayor Foster Emergency Services Councillor Zwart

That Report FSD-051-21 and any related communication items, be received; That the Staff be directed to provide Elexicon Corporation with the appropriate documents to waive the right to demand payment of the on-demand promissory note until January 1, 2022; That the Director of Financial Services/Treasurer and the Chief Administrative Officer, be directed to waive the right to demand payment of the on-demand promissory note annually until otherwise directed by Council; and That all interested parties listed in Report FSD-051-21 and any delegations be advised of Council’s decision.

That Report FSD-052-21 and any related communication items, be received; That authority be granted to the Purchasing Manager to negotiate and enter into a sole source agreement with Tablet Command for the supply, delivery, and installation of mobile data terminals (MDT) for a total amount not to exceed the upset limit of $35,000 excluding tax and on terms and conditions satisfactory to the Director of Emergency and Fire Services/Fire Chief and in a form satisfactory to the Municipal Solicitor; That the estimated funding of $35,000 which includes the cost of the MDT and other costs such as iPads and computer accessories be drawn from the Community Emergency Management Reserve Fund; and That all interested parties listed in Report FSD-052-21 and any delegations be advised of Council’s decision.

Whereas the Municipality of Clarington wishes to recognize and honour the contributions of our local veterans; and Whereas the cenotaph located at the Municipal Administration Centre in Bowmanville hosts many civic events and the Remembrance Day ceremonies; Now therefore be it resolved: That the Municipality of Clarington names the cenotaph and civic square outside of the Municipal Administrative Centre, located at 40 Temperance Street, Bowmanville, to “Veteran’s Square”; and That Staff be directed to include, for budget consideration, the renovation of Veteran’s Square into an outdoor civic centre suitable for public gatherings, public events, and remembrance events.

That Item 8.5.1, Memo from Andy Allison, CAO, Regarding Community Funding Support, be received for information.

That Item 9.1, Regarding Anaerobic Digestor Environmental Assessment be

That, in accordance with Section 239 (2) of the Municipal Act, 2001 , as amended, the meeting be closed for the purpose of discussing matters that deal with: labour relations or employee negotiations; and personal matters about an identifiable individual, including municipal or local board employees.

That the Chief Administrative Officer prepare a contract template as part of the recruitment process for the next Chief Administrative Officer, and report back at the December 13, 2021, Council meeting.

That the meeting adjourn at 2:13 p.m.

That the Agenda be altered to consider Item 6.2, Report PWD-030-21, at this time.

That Report LGS-031-21, and any related communication items, be received; That the resignations of Jocelyn Whalen, Maggie Luczak, and Carrie-Anne Atkins be received with thanks; General Government Committee Minutes November 29, 2021 That the Committee consider the applications for three appointments to the Samuel Wilmot Nature Area Management Advisory Committee in accordance with the Appointment to Boards and Committees Policy; and That all interested parties listed in Report LGS-031-21 and any delegations be advised of Council’s decision.