Special Council Meeting

That Item 6, Minutes from the November 24, 2023, Special Budget General Government Committee meeting, be approved, with the exception of Item 8.

That in accordance with Ontario Regulation 530/22 Section 7 (4), of the Municipal Act, Council shortens the 30-day period to pass resolutions making an amendment to the proposed budget; That the period be shortened to December 4, 2023; That the 2024-2027 Proposed Budget be amended to increase the transfer to reserve funds for playground equipment by $82,000; That the 2024-2027 Proposed Budget be amended to add $82,000 for Various Parks Upgrades for the replacement of additional playground equipment per the prioritized list of playgrounds; That the 2024-2027 Proposed Budget be amended to add $205,000 to Forestry Services to increase the service level as follows: $115,000 to increase the removal of dead trees; $15,000 to increase the program offered by LEAF to residents; and $75,000 to purchase, approximately 100, additional trees for planting. That the 2024-2027 Proposed Budget be amended by adding $205,000 per year to the tax levy, to fund the additional service level; That the 2024-2027 Proposed Budget be amended to add $650,000 to the capital investments for the addition of air conditioning to the Newcastle Community Hall to be funded by debentures; That the Deputy CAO/Treasurer be authorized to make application to the Region of Durham for the necessary debentures, such term at the discretion of the Deputy CAO/Treasurer; That the Newcastle Community Hall be required to fund $325,000 of the principal of the debenture, such terms of payment to be at the discretion of the Depu

That the foregoing Resolution #C-146-23 be amended by adding the following: Whereas Camp 30 and the Beech Avenue Heritage District provides an opportunity to promote tourism and heritage of Clarington; Now therefore be it resolved that a one-time funding request of $5,000 be added to the Heritage Advisory Committee's existing budget to support the above initiative. Amendment to the Amendment Resolution # C-149-23 Moved by Councillor Zwart Seconded by Councillor Elhajjeh That the foregoing Resolution #C-148-23 be amended by removing the first paragraph and adding the following: Now therefore be it resolved that a one-time funding request of $5,000 be added to the Heritage Advisory Committee's existing budget to support promoting heritage assets in Clarington. Yes (6) Mayor Foster, Councillor Anderson, Councillor Zwart, Councillor Rang, Councillor Elhajjeh, and Councillor Woo No (1) Councillor Traill

Whereas Camp 30 and the Beech Avenue Heritage District provide an opportunity to promote tourism and heritage of Clarington; Now therefore be it resolved that a one-time funding request of $5,000 be added to the Heritage Advisory Committee's existing budget to support promoting heritage assets in Clarington.

That the foregoing Resolution #C-146-23 be amended by adding the following: That the $200,000, contained in the 2024-2027 budget to examine assembling culture and heritage assets in Bowmanville, including a review of the Bowmanville Branch of the Library and moving the Kirby Schoolhouse Museum to the grounds of Waverley Place, be

That the foregoing Resolution C-146-23 be amended by adding the following: That Staffing requests be approved for the 2024 year only of the 2024-2027 Budget. Yes (1) Councillor Traill No (6) Mayor Foster, Councillor Anderson, Councillor Zwart, Councillor Rang, Councillor Elhajjeh, and Councillor Woo

That in accordance with Ontario Regulation 530/22 Section 7 (4), of the Municipal Act, Council shortens the 30-day period to pass resolutions making an amendment to the proposed budget; That the period be shortened to December 4, 2023; Playgrounds That the 2024-2027 Proposed Budget be amended to increase the transfer to reserve funds for playground equipment by $82,000; That the 2024-2027 Proposed Budget be amended to add $82,000 for Various Parks Upgrades for the replacement of additional playground equipment per the prioritized list of playgrounds; Forestry Services That the 2024-2027 Proposed Budget be amended to add $205,000 to Forestry Services to increase the service level as follows: $115,000 to increase the removal of dead trees; $15,000 to increase the program offered by LEAF to residents; and $75,000 to purchase, approximately 100, additional trees for planting. That the 2024-2027 Proposed Budget be amended by adding $205,000 per year to the tax levy, to fund the additional service level; Newcastle Community Hall Air Conditioning That the 2024-2027 Proposed Budget be amended to add $650,000 to the capital investments for the addition of air conditioning to the Newcastle Community Hall to be funded by debentures; That the Deputy CAO/Treasurer be authorized to make application to the Region of Durham for the necessary debentures, such term at the discretion of the Deputy CAO/Treasurer; That the Newcastle Community Hall be required to fund $325,000 of the principal of

That Report FSD-046-23, and any related delegations or communication items, be received; That any cash flow shortfall in the Development Charges Reserve Funds be interim financed by the Municipal Capital Works Reserve Fund and General Municipal Reserve Fund, to be repaid with interest, as cash flow permits for the period 2024-27; That the Deputy CAO/Treasurer be authorized to make application to the Region of Durham for the necessary debentures, with the term being at the discretion of the Deputy CAO/Treasurer, for the projects identified in Report FSD-046-23 and the 2024-27 Proposed Budget; That Report FSD-046-23 be adopted by resolution in accordance with provisions of Ontario Regulation 284/09 of the Municipal Act, 2001 for the 2024 fiscal year; That the Emergency Services vehicles identified in Report FSD-046-23, and included in the reserve fund contributions during the years 2024-27, be authorized to be ordered with delivery dates in the applicable fiscal year; That the Deputy CAO/Treasurer is authorized to fund projects which have been previously approved in the 2021 to 2023 budgets and not completed with funding to be provided from the appropriate reserve or reserve fund; That the appropriate by-laws to levy the 2024 tax requirement for Municipal, Region of Durham and Education purposes be forwarded to Council for approval, once final tax policy information is available; and That all interested parties listed in Report FSD-046-23, and any delegations be advised of Coun

That leave be granted to introduce By-law 2023-068, being a by-law to confirm the proceedings of the Council of the Municipality of Clarington at a special meeting held on the 4th day of December, 2023; and That the said by-law be approved.

That the meeting adjourn at 2:19 p.m.

That the foregoing Resolution #C-146-23 be amended by adding the following: Whereas Rotary Park in Bowmanville hosts Concerts in the Park weekly during the summer; Whereas some patrons have limited mobility and struggle to open the washroom doors; Whereas the bulletin board is ageing and in need of replacement; Now therefore be it resolved that the Municipality install barrier-free door operators on both washrooms in Rotary Park; That the Rotary Park bulletin board be replaced with an electronic message board; That, if funds are not available within the current budget, Staff bring back the request to Council with further information; and That the Concerts in the Park Committee and all other interested parties be advised of Council’s decision.

That the foregoing Resolution #C-148-23 be amended by removing the first paragraph and adding the following: Now therefore be it resolved that a one-time funding request of $5,000 be added to the Heritage Advisory Committee's existing budget to support promoting heritage assets in Clarington. Yes (6): Mayor Foster, Councillor Anderson, Councillor Elhajjeh, Councillor Rang, Councillor Woo, and Councillor Zwart No (1): Councillor Traill

That the foregoing Resolution C-146-23 be amended by adding the following: That Staffing requests be approved for the 2024 year only of the 2024- 2027 Budget. Yes (1): Councillor Traill No (6): Mayor Foster, Councillor Anderson, Councillor Elhajjeh, Councillor Rang, Councillor Woo, and Councillor Zwart

Shortening Period That in accordance with Ontario Regulation 530/22 Section 7 (4), of the Municipal Act, Council shortens the 30-day period to pass resolutions making an amendment to the proposed budget; That the period be shortened to December 4, 2023; Special Council Minutes December 4, 2023 Playgrounds That the 2024-2027 Proposed Budget be amended to increase the transfer to reserve funds for playground equipment by $82,000; That the 2024-2027 Proposed Budget be amended to add $82,000 for Various Parks Upgrades for the replacement of additional playground equipment per the prioritized list of playgrounds; Forestry Services That the 2024-2027 Proposed Budget be amended to add $205,000 to Forestry Services to increase the service level as follows:  $115,000 to increase the removal of dead trees;  $15,000 to increase the program offered by LEAF to residents; and  $75,000 to purchase, approximately 100, additional trees for planting. That the 2024-2027 Proposed Budget be amended by adding $205,000 per year to the tax levy, to fund the additional service level; Newcastle Community Hall Air Conditioning That the 2024-2027 Proposed Budget be amended to add $650,000 to the capital investments for the addition of air conditioning to the Newcastle Community Hall to be funded by debentures; That the Deputy CAO/Treasurer be authorized to make application to the Region of Durham for the necessary debentures, such term at the discretion of the Deputy CAO/Treasurer; That the Newcastle