Regular Council Meeting

That the minutes of the regular meeting of the Council held on November 18, 2019, be approved.

That the Council recess for five minutes.

That the Presentation of John Henry, Regional Chair, Regional Municipality of Durham, regarding and annual address, be received with thanks.

That the Presentation of Gary Muller, Director of Planning, Region of Durham, regarding Advancing Rapid Transit Implementation and Transit Oriented Development in Durham Region, be received with thanks.

That the Presentation of George Rocoski, Chair, Energy From Waste-Waste Management Advisory Committee regarding an Annual Update, be received with thanks.

That Communication Items 9.1 and 9.2, be received for information with the exception of Item 9.2.

That Correspondence Item 9.2 from the Clarington Board of Trade (CBOT) regarding the 2019 Q3 KPI Report, be

That Communication Items 10.1 to 10.3, be approved on consent as follows: 10.1 Memo from the Acting Director of Community Services regarding Report CSD-012-19 Community Grant and Event Sponsorship Programs Review That Memo from the Acting Director of Community Services regarding Report CSD-012-19 Community Grant and Event Sponsorship Programs Review be

That Communication Items 11.1.1 to 11.1.6, be received for information. with the exception of Item 11.1.5.

That 11.1.5 Agricultural Advisory Committee minutes of November 14, 2019, be

That the recommendations contained in the General Government Committee Report of November 25, 2019, be approved on consent, with the exception of items 11 and 17.

That the Sponsorship Application #S20-03, from the Autism Home Base Durham, be approved in the amount of $1000.00.

That Report COD-026-19 be received; That the proposal received from Aquafor Beech Ltd. being the most responsive bidder meeting all terms, conditions and specifications of RFP2019-14 and subject to a satisfactory reference check, be awarded the contract for the provision of consulting services to complete the Emergency Flood Access Risk Assessment and Mitigation Study; That the total funds required for this project in the amount of $112,261.63 (Net HST Rebate) is being funded in part by the National Disaster Mitigation Program ($56,130.81 Net HST Rebate) with the balance of $56,130.82 (Net HST Rebate) being funded from within the approved budget allocation as provided from the following account: December 9, 2019 Council Minutes Description Account Number Amount Engineering Admin Studies 100-32-130-00000-7510 112,262 That all interested parties listed in Report COD-026-19 and any delegations be advised of Council’s decision.

That the Rules of Procedure be suspended to allow Members of Committee to speak to the foregoing resolution #C-426-19 for a second time.

That the Council recess for 10 minutes.

That the recommendations contained in the Planning and Development Committee Report of December 2, 2019, be approved on consent.

That Report CAO-016-19 be received; That the Organizational Structure Review prepared by Grant Thornton LLP dated December 4, 2019, Attachment 1 to Report CAO-016-19, be received; and That the following resolutions be

That the Rules of Procedure be suspended to allow Members of Committee to speak to the foregoing resolution #C-430-19 for a second time.

That the Rules of Procedure be suspended to add an additional item regarding the 2020 Budget dates to the Agenda.

That the budget dates detailed in Report FND-023-19, and approved by Council through Resolution #JC-119-19, be amended to extend the dates for consideration from January 13, 2020 for General Government deliberation to February 24, 2020, and from January 20, 2020 for Council ratification to March 2, 2020; and That the Director of Finance/Treasurer distribute the budget binders at the appropriate time.

That the Confidential Verbal Report from the Municipal Solicitor regarding OPA 107 Appeal by Ministry of Municipal Affairs and Housing, be

That the draft By-law, attached to Report CLD-022-19, as amended by Council, be further amended as follows: “Delete and replace Section 18 with the following: “a) The Municipal Clerk is authorized to approve or refuse any application for a Licence, subject to the right of the applicant to request a review of the decision by Council.”

That the draft By-law, attached to Report CLD-022-19, as amended by Council, be further amended as follows: “Delete and replace Section 22 with the following: “b) The Municipal Clerk is authorized to revoke a Licence if it was issued in error, based on false information, or if the Licensee fails to comply with a term or condition applicable to their Licence or any provision of this by-law, subject to the right of the Licensee to request a review of the decision by Council.”

That the draft By-law, attached to Report CLD-022-19, as amended by Council, be further amended as follows: That Section 9(d) in Schedule C of the proposed by-law be replaced with the following: "For a Vehicle-for-Hire that is of a model that is 10 years or older, proof of a satisfactory inspection dated no earlier than 90 days before the current Licensing period;"

That Report CAO-010-19, Cedar Crest Beach Update, be

That that matter of hiring of new staff for vacant positions be filled only by approval of Council, pending the results of the organizational review be

That any hiring of new staff for vacant positions be filled only by approval of Council, pending the consideration of the results of the CAO organizational review at the Budget Presentation.

That the Rules of Procedure be suspended to extend the meeting to 11:30PM.

That pending the 2020 Budget/CAO Report on the Organizational Review, no positions be filled on a full-time basis within the departments covered by Grant Thornton report, unless Council is advised by the CAO in a memo that it is necessary to maintain existing service levels. For greater clarity this does not prevent the hiring of full-time or part-time front-line staff positions. Yes (4): Councillor Jones, Councillor Neal, Councillor Traill, and Councillor Zwart No (3): Mayor Foster, Councillor Anderson, and Councillor Hooper

That the Report EGD-018-19, regarding Award of Geotechnical Services Consulting for Slope Stability Investigation, Analysis and Report of Farewell Creek Trail Phase 2, be lifted from the table.

That Report EGD-018-19 be

That Item 14.5 Paragraph Two of Resolution #CC-27-19 regarding Report LGL-015-19 -Status of LPAT Appeals of OPA 107, be

That, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing a matter that deals with advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

That leave be granted to introduce By-laws 2019-066 to 2019-070: 15.1 2019-066 - Being a By-law to Amend By-law 2016-029 15.2 2019-067 - Being a By-law to Authorize an Interim Tax Levy for 2020 15.3 2019-068 - Being a By-law to Repeal By-law 2012-093, as Amended, a By-law to Establish a Municipal Service Board to Operate Museums on Behalf of the Municipality of Clarington December 9, 2019 Council Minutes 15.4 2019-069 - Being a By-law to License and Regulate the Operation of Private Transportation Services in the Municipality of Clarington (Vehicle for Hire) 15.5 2019-070 - Being a By-law to Exempt a Certain Portion of Registered Plan 40M-2617 from Part Lot Control; and That the said by-laws be approved.

That leave be granted to introduce By-law 2019-071, being a by-law to confirm the proceedings of the Council of the Municipality of Clarington at a regular meeting held on the 9th day of December, 2019; and That the said by-law be approved.

That the meeting adjourn at 11:37 PM.